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Erasmus Work Placement

Why do a work placement?

Today, the experience on your CV counts more than ever in the fight for the good jobs after graduation. Therefore, an international work placement is a unique opportunity to try working in an exciting workplace and gain valuable experience as well as an international network. In addition to looking good on your CV, a work placement is a way of putting your career plans to the test and establishing whether your qualifications match requirements.

Apply for a work placement grant with the Erasmus programme in Europe

You can apply for an Erasmus work placement grant if you doing a work placement in one of the 32 countries which participate in the Erasmus programme. In other words, you cannot apply for an Erasmus scholarship if your work placement is taking place in Denmark. The scholarship is approx. EUR 350 a month, and the deadline for application is two times a year, May 15th and November 15th. You must always apply for an internship before your internship begins. This means that for internship in the fall you must apply for a scholarship before May 15th. If you are going on an internship in the spring, apply for a scholarship before November 15th. If your internship agreement has not been finalized by the application deadline, please apply and submit your Learning Agreement (see section "How to apply" below).

Where can I go?

Once you have found a work placement, you can submit an application for an Erasmus work placement grant.

The work placement can take place in:

  • companies in the private or public sector
  • institutions or organisations
  • research centres

PLEASE NOTE that Erasmus scholarships are not granted for work placements with EU institutions, as well as organisations managing EU programmes such as National Agencies. Applicants who are applying to go to the country of their own nationality will be given a lower priority if there is a shortage of scholarships. Paid applicants will also be given a lower priority if there is a shortage of scholarships.

PLEASE NOTE that Greenland and the Faroe Islands are not considered foreign countries for the purposes of the Erasmus programme, and you therefore will not be eligible for Erasmus funding if you want to study or do a work placement in Greenland or the Faroe Islands.

What requirements must Erasmus applicants meet?

  • The stay must be eligible for a credit transfer and be counted as part of your studies at AU. For you to be entitled to an Erasmus work placement grant, a work placement agreement must be made corresponding to at least 15 ECTS credits per semester (as a general rule) – the work placement must not prolong your period of study.
  • Recent graduates can also apply for the Erasmus grant, they must, however, apply no later than 3 months prior to graduation. Otherwise, the same rules and procedures apply.
  • Your work placement must be for a period of between 2 and 12 months.
  • You can receive Erasmus scholarships/grants for studies and/or work placements for a maximum of 12 months during your Bachelor degree programme, 12 months during your Master's degree programme and 12 months at PhD level.

Language assesment test

If your working language is not your native language, you will be asked to undertake an online language assessment test, both at the start and end of the work placement. EU would like to measure the effect of a period of working abroad in terms of language proficiency. The test is compulsory, but not particularly comprehensive. The test result has no bearing on your placement or your scholarship. The test will be in your primary working language abroad.

Insurance

When you are on an internship with Erasmus programme, it is your own responsibility to make sure that you take out the required insurances. Below you can read how to do that, so you are guaranteed the best possible during your stay.

When you are going for an internship in Europe, make sure that you have the European Health Insurance Card. It is possible for EU-citizens to receive the Blue Health Insurrance card in Denmark (Danish CPR-number required) by ordering it on Borger.dk

Please note that the European Health Insurance Card does not cover all situations. Therefore, we recommend that you make a travel and health insurance that covers, among other things, home transport and accident.

For internships abroad, pay special attention to the fact that you must also have a liability and an accident insurance. Accident insurance covers if you are injured yourself, and the liability insurance covers if you cause injury to another person or property belonging to others.

Often the company itself has a business accident and business liability insurance and we recommend that you ask the company to be covered by this. Remember that the internship company must document this by confirming the coverage in Section C of your 'learning agreement', together with a signature.

If the company's insurance does not cover you, you must take out the required insurances yourself.   

PLEASE NOTE that it is not possible to be insured by Aarhus University.    

How to apply?

There are two application deadlines a year. It is not possible to apply with retrospective effect. This means that you must apply at least one month BEFORE the start of your stay abroad. Application deadlines:

May 15th and November 15th 

That means that for an internship in the fall you must apply for a scholarship before May 15th. If your internship is in the spring, you have to apply for a scholarship before November 15th.

You must always apply for an internship before your internship begins.

Please note that your stay must commence and end within the period 1 June 2017 - 30 September 2018 for you to be eligible to receive funding for the academic year 2017-2018.

Submit your application and the following enclosures to the International Centre:

If your Learning Agreement for Traineeships has not been finalised before the application deadline, you are welcome to apply anyway, and then submit the agreement subsequently.

How will I get an answer to my application?

After the application deadline, you will receive a confirmation from the International Centre. If you are granted funding, you will receive a work placement contract via email, which you must sign and submit before the grant can be disbursed.

Please note that the International Centre does not communicate with your host organisation. Remember to inform the Danish students' Grants and Loans Scheme Office about your stay abroad.

After your stay - important!

When you come home, you must:

  • Submit by email your Traineeship Certificate (included in your Learning Agreement for Traineeships)  to Sara Ølholm Eaton, International Centre, solholm@au.dk. 
  • If you have been asked to take a language assessment test (see section "Language Assessment test" above), you have to complete the final part of the evaluation form, which will automatically be sent to you at the end of your internship. 

 

 

 

Contact person

Sara Ølholm Eaton

International Coordinator
M
H bldg. 1652
P +4587152429
P +4523602268
1396225 / i40