You are here: AU  Students  Exchange study Exchange study Prior to departure

Prior to departure

Here you can find practical information about what is important to remember before your departure.

Prior to departure

In Aarhus

You can sublet your home to a foreign student via the International Centre at AU. The advantage is that you can leave your furniture where it is, and that the International Centre will find a tenant for you.

Abroad

Some universities offer to arrange accommodation for foreign students, but in most cases you will have to find your own accommodation. Consult the university's website or write to their international office if you want to know more about their housing policy, or about housing conditions in the city you wish to study in. Be sure to allow time to find accommodation before your studies commence.

You can also take a closer look at the links below; perhaps you will find something here.

Wimdu

Accommodation Engine

Italy (Bologna and Bari)

Portugal (Lisbon)

Portugal (Lisbon)

Portugal (Oporto)

Spain

Spain (Alicante)

Spain (Barcelona)

Spain (Madrid)

Spain (Seville)

Spain (Valencia)

NATIONAL REGISTRATION OFFICE

If you are going to be staying abroad for more than six months, you must register your departure with the Danish National Registration Office (Folkeregistret). If your stay is for less than six months, and you retain use of your home in Denmark, you are not required to notify the National Registration Office. You report a change of address online at borger.dk.

 

 

INSURANCE

It is always a good idea to check your existing insurance policies to see if they provide cover while you are staying abroad. Even if you have taken out health insurance through your host university, you may also need insurance which covers your belongings and luggage as well as repatriation should you fall ill. A study travel insurance policy will normally cover these things. Special rules apply as regards insurance if you receive an  Erasmus scholarship.

DRIVING LICENCE

If you want to be able to rent a car outside Scandinavia and the EU, you will need an international driving licence. Go to your municipal citizen service centre, bringing a passport photo and your driving licence. Citizen Services Aarhus

RESIDENCE PERMIT AND VISA

Remember to check whether you need to apply for a residence permit or visa well in advance of travelling.

Taxes

Scholarships for study trips abroad are exempt from Danish tax when they are used to cover the costs of travel between Denmark and the place of study, food, minor necessities, accommodation at the place of study, tuition and course fees etc., including fees for courses in the language of the country of study.

You must notify the Danish tax authorities (SKAT) of the expenses you have incurred, so they can be deducted from the total scholarship amount in your annual tax return. Your expenses must be documented with original vouchers, and it is therefore important that you remember to keep all documentation for your expenses abroad.

AU will automatically report your Erasmus scholarship to the tax authorities as a tax-free student travel scholarship. However, please note that SKAT may demand to see documentation/receipts showing what the scholarship has been spent on. So save all receipts relating to transport, accommodation etc.

Even if you are no longer fully tax-liable in Denmark, you must still pay tax on your Danish student grant (SU) in Denmark. For further information, see www.su.dk. For information on tax issues while abroad, contact the tax authorities in your host country.

DANISH STUDENTS' GRANTS AND LOANS SCHEME

The Danish students' Grants and Loans Scheme Office must be told that you are studying abroad. You must submit a copy of your preliminary approval and your letter of admission from the host university.

HEALTH INSURANCE

Nordic region

You must take your Danish health insurance card with you and contact your new host municipality, taking along your health insurance card and your passport.

Europe

You must take a European Health Insurance Card, which you can order from your local municipality. The card is free, and it is valid for up to one year. With the EU Health Insurance Card you are entitled to the same services as the citizens in your host country. You may therefore have to pay part of the treatment yourself. Repatriation to Denmark is not covered by the card.  If you are going to England or Northern Ireland, you do not need the European Health Insurance Card. In those two countries, you just have to show your passport. In the EU you will always be covered on a par with the citizens in your host country. In countries where user fees are charged, you should therefore think about also taking out private health insurance. See the section on insurance above.

ORDER EUROPEAN HEALTH INSURANCE CARD – read more

Outside Nordic countries and the EU

You must take out private travel health insurance. Some host universities require you to take out health insurance through them. This is always the case for Australian universities (the so-called OHSC), but often universities in USA and Canada as well. Please note that health insurance taken out through your host university does not cover you outside the period of study, or when travelling outside the host country. See the section on insurance.

 

1396216 / i40