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Prior approval and credit transfer

As a student at Aarhus University you have the option of replacing one or more courses on your degree programme with a course from another degree programme at Aarhus University or another university in Denmark or abroad.

Application process 

1. Apply for advance approval with the board of studies
Before you apply for admission to a course, you must apply for advance approval with the board of studies. The board of studies decides whether the course in question can be included in your degree programme.

The application must be accompanied by or linked to a course description.  

You apply for advance approval via the student self-service mit.au.dk.

Please use one of the forms 'Prior approval/credit for courses outside AU' or 'Prior approval for courses within AU'. 

Remember to save your receipt for the application as a pdf. That is your documentation for submitting the application.

2. Apply for admission
Once you have been granted an advance approval, you must apply for admission to the course in question.

For courses at Aarhus University you apply via the student self-service mit.au.dk. Please use the form 'Exemption'.

For courses outside AU you must apply to be admitted at the university in question. Please note that you must follow the university's application deadlines and procedures.

If you are not enrolled in the course, you must immediately notify to the Study Center Arts that will help you sign up for a course from your own degree programme that still has unfilled places.

3. Apply for credit transfer

Courses at Aarhus University: Once you have passed the course, you must apply for credit transfer.

You apply via mit.au.dk. Use the form 'Credit for courses within AU'

Courses outside arhus University: 
Once you have passed the course/module and has received documentation of your examination result, you must immediately submit this documentation and apply for transfer credits. 

You apply via mit.au.dk. Use the form 'Credit transfer for courses outside the AU".

You must submit documentation in both Danish (or the room language) and English. 

Remember to save your receipt for the application as a pdf. That is your documentation for submitting the application.

Read more about the credit transfer and documentation requirements here.

General information

Deadlines for application for prior approval

Any courses that have been approved in advance are included in the 30 ECTS credits you must register for each semester.

For that reason we recommend that you have your advance approval in place before the start of the course registration period.

If you want to be sure to get an answer to your application before the period for registering for teaching starts, you must apply before the deadlines below:

  • Spring semester: 1 October
  • Autumn semester: 1 April 

Submitting documentation for passed courses

General requirements

  • Regardless of the documentation you submit, you must always include a description of the local marking/grading scale (unless your qualifications  were awarded at a Danish university)
  • If you submit other forms of documentation than those described below, they will not necessarily be approved, but will be assessed individually.
  • It is your responsibility to submit documentation or ensure that documentation is submitted to your board of studies.
  • The documentation must be submitted in the original language of the courses as well as in English. If the documentation is not issued in English, you need to translate the titles.

If your qualifications were awarded at a Danish university, please pay particular attention to the following:

  • If the title of the course is in Danish in your documentation, you must also include the English title of the course.
  • There are two acceptable forms of documentation. 1) You can submit a course description in English that clearly indicates that it refers to the same course, for example by including the course code or both Danish and English course titles. At many Danish universities you can request a course transcript in both Danish and English. 2) You can request a transcript of records from your studies administration office.

Acceptable forms of documentation for courses passed

When you submit documentation for courses you have passed at Danish or international universities, your qualifications are to be documented as follows:  

1. Official transcripts of records - will often include some form of the title ‘Official Academic Record’.

Transcripts are often printed on official letterheads with a watermark and the university’s logo.

The document must include:

  • Personal data
  • The titles of the course(s) you have taken (including the title in English)
  • The mark/grade awarded - including failing marks/grade 
  • The date, an official signature, and the university’s seal. 

2. Transcripts of records printed directly from the university’s studies administration system

Not all universities issue official transcripts of records to guest students, and instead you might have to submit an authorised transcript printed from the studies administration’s system.

This documentation must include:

  • Personal data
  • The title(s) of the course(s) you have taken (including the title in English)
  • The mark/grade awarded - including failing marks/grade 
  • The date, an official signature, and the university’s seal. 

3. Digital transcripts 

Some universities only offer digital transcripts and do not issue physical documentation for course marks/grades.

If you want to submit a digital transcript, you must either

  • submit the document with some kind of digital confirmation of authenticity or
  • make a personal appearance to confirm the correctness of the documentation.  When submitting a digital transcript, download the transcript from a password protected website, which is accessed either via a link in an official email or via the university’s website.

This documentation must include:

  • Personal data
  • The titles of the course(s) you have taken (including the title in English)
  • The mark/grade awarded - including failing marks/grade

FAQ

Can I apply or register for a course on my degree programme at the same time?

You cannot apply for courses both outside of and on your degree programme at the same time. This means that you make a decision on which course you prefer when you send in an application for advance approval.

If you are not accepted on the course or if the course is not offered, you have to register for a course from your own degree programme that still has unfilled places.

Can I apply for advance approval for more than one course?

Yes, you can apply for several courses in the same application, if you choose the template: Prior approval/credit for courses outside AU

What information must be enclosed with my application?

When applying for advance approval, please enclose:

  • The name of the educational institution, degree programme and course (English and Danish title) you wish to attend
  • A link to the course description in Danish or English, stating the level and scope of the course
  • An uploaded document with a course description
  • The name of the course on your own degree programme which the course is to replace 

What do I do if the scope of the course is not stated in ECTS?

If the scope of the course is not stated in ECTS, you must indicate the scale used. At universities outside Denmark you can find information about how many credits, units etc. constitute a semester. Please enclose this information with your application.

How do I apply for a course?

  • Courses outside AU: Apply for a course at the university in question and attach your advance approval.
  • Courses at AU: Send an application for admission to credit modules to the board of studies under which the course you wish to follow belongs. Remember to attach your advance approval.

How do I apply for credit transfer?

When you need to have a passed exam credited to your degree programme, you must apply for credit transfer via mit.au.dk. Use the template: Prior approval/credit from courses outside AU.

The following information must be enclosed in your application for credit transfer:

Exams passed in Denmark:

  • An official exam transcript in Danish and English
  • Your advance approval of the course

 Exams passed abroad:

  • An official exam certificate in English
  • An official description of the marking scale used
  • Your advance approval of the course

How many ECTS do I need?

You need to make sure that that you are granted advance approval for enough ECTS to meet the active enrolment requirement for the academic year in question. You also need to make sure that it is still possible for you to complete your degree programme within the maximum period of study.

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