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Step-by-step

As an Arts student, you have the opportunity to go abroad on exchange. The best time for such an exchange may vary from study programme to study programme. It will be apparent from your study guide. If you have questions regarding the framework of your study programme - and thus the best time to go on a credit-awarding exchange – please contact your student counsellor.

Studying abroad must not prolong your period of study. Consequently, you must plan your studies abroad so that you earn 30 ECTS credits per semester as you would at your home university. You can apply to study abroad for one or two semesters. 

The checklist below may also be useful to you if travelling abroad on your own.

Step 1: Before submitting your application

  • Search for agreements that are relevant for your study area and find a university in a country of interest to you in AU GO! In the database, you will find a description of all the partner universities. You can also read about any special requirements, find links to the universities' websites and course catalogues to help you do your study plan etc.
  • Familiarize yourself with the conditions of the agreements. See under types of exchange agreements
  • Examine the online course catalogues at the partner universities that have your interest. For each partner, you must choose courses corresponding to 30 ECTS within the framework of the agreements. You can download the template here.
  • List more priorities in your application in case you are not nominated for a spot under your 1st priority.

Step 2: Submit your application with appendices

You submit you application electronically via AU GO before expiry of the application deadline.

Please, remember to attach:

  • List of courses corresponding to 30 ECTS for each priority
  • A transcript of your grades

It is a good idea to start working on your application even if it means that you end up changing your priorities of partner universities, choice of courses etc. as you go along.

Your information and your priorities of universities are registered and locked when you press 'Submit', after which it is no longer possible to make changes to your application.

Step 3: Processing of applications at AU

All applications are forwarded to the international coordinators responsible for the agreements. They will process the applications and nominate the applicants to the partner universities.

In case there are more applicants than mobility spots under an agreement, the international coordinator will make a qualified assessment and decide which student gets the spot. The decision is based on an overall assessment of the applicants' academic qualifications, seniority and GPA.

For the university-wide agreements, it is also a criterion that the nominations for the available spots reflect the diversity of study areas at AU.

Once the selection process is completed, you will be contacted directly by the relevant coordinator, who will inform you whether you have been nominated for a spot in one of your priorities or not.

Step 4: Pre-approval of credit transfer

If you are nominated to an exchange spot under an agreement with one of AU's partner universities, you must submit an application for pre-approval of credit transfer to your Board of Study immediately after the notification of nomination.

  • Your application for pre-approval of credit transfer must reflect the exact courses stated in your exchange application for the university to which you have been nominated
  • Your application must also state the AU courses which they will replace 
  • It is also important that you include course descriptions stating the ECTS for each course and whether they are at BA or MA level.
  • If you host university uses another system than ECTS, you must include documentation of the method of conversion into ECTS.
  • Your pre-approval of credit transfer must be submitted to your international coordinator as soon as you have received it from your Board of Study
  • Please note that it might take up to 4-6 weeks to obtain the pre-approval of credit transfer from your board of study so you need to act swiftly in order not to risk losing your nomination.

Step 5: Submit your application to the host university

Once the international coordinator at AU has nominated all relevant students to the their partners,  the host universities will notify the applicants of the application procedure/deadline of the host university. Usually, the host university will contact the students directly.

It is your responsibility to apply for an exchange spot with the host university before the deadline expires.

! Note: A nomination from your international coordinator at AU is no guarantee that you will enrolled at the host university!

  • Follow the guidelines provided by the host university/your international coordinator at AU and familiarize yourself with the contents of host university's webpage so that you are aware of all application procedures, deadlines, practical matters like housing, visa etc.
  • Take a language test. This is primarily required by overseas universities and will be apparent from the relevant partner agreement.
  • If you are applying for exchange through an ERASMUS+/Nordplus agreement, your application must usually be accompanied by a signed Learning Agreement
  • The Learning Agreement states where you will be studying, the courses you will be doing abroad/ECTS and the courses/subjects which they will replace at home.
  • The Learning Agreement must be signed by you, a representative at the host university and your AU coordinator 2 weeks before you go. Your AU coordinator is the person responsible for your exchange agreement and has previously been in direct contact with you via email. For universitywide agreements, your contact will be at IC, whereas all other types of agreement will be handled locally by an international coordinator at Arts.

Step 6: Prior to departure

Prior to your departure, there are a number of things you must take care of, including ticket reservations, insurance, a visa and residence permit, subletting of your home etc.

It is also a good idea to check whether you are eligible for an Arts travel grant as a supplement to your traveling expenses. 

Step 7: While abroad

If you need to make changes to study plan while abroad (it is not uncommon to learn that one of your courses is not offered for some reason), you must contact your Board of Study for a new pre-approval of credit transfer which reflects these changes in your courses.

If you are exchanged via ERASMUS+/Nordplus, you must also amend your Learning Agreement.

  • Once you have received confirmation of the changes in the form of a new pre-approval of credit transfer or another form of written confirmation of the change in courses, you must list the changes in part 2 of your Learning Agreement.
  • Sign it again and contact your international coordinator at AU and your host university for their signatures.
  • Your international coordinator at AU can only sign if if you enclose a written copy of your new pre-approval of credit transfer in one form of another.

!Note: Changes must take place within 4 weeks of beginning your studies abroad!

Step 8: Upon your return

Submit your transcript of records from the host university accompanied by:

  • An explanation of the grading scale from your host university
  • A completed request form for credit transfer
  • A copy of your Learning Agreement (only if exchanged via ERASMUS+ and Nordplus/Nordlys) to Study Centre Arts in order to have your exam results from abroad transfered to your study programme at AU.

And tell other students about your experience!

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