FAQ - Digital exam

Before the exam

Do I have to bring my own computer?

Yes, you have to bring a portable computer (PC or MAC), a power cord and an extension cord. You may not bring tablets/iPads, e-readers or extra computer screens.

How do I prepare for a WISEflow exam?

To prepare for the digital WISEflow exam, it is a good idea to go through the following checklist:

  • Do you have access to the wireless network Eduroam on your computer?
  • Have you updated the operating system on your computer?
  • Have you installed and updated your browser? We recommend that you use Firefox or Chrome.
  • Do you know how to make a single pdf-file of your exam paper? (Not relevant at FLOWlock exams)
  • Did you try out the demo exam (Demoflow) in WISEflow? (See FAQ below)
  • Do you have access to the exam flow in WISEflow (approximately 1 week prior the exam)?
  • Did you read the guideline for the exam type in question here?

Only for FLOWlock exams

  • Did you install the latest version of the FLOWlock browser?
  • Did you install/update Flash?
  • Did you read the guideline for FLOWlock exams here?

When submitting your paper

  • Remember that your paper has not been submitted until you have clicked the Hand in button.
  • Remember to click the Get receipt button after submitting.
  • Remember to check you paper by re-entering the flow.
  • Note that if you during the exam decide to hand in a blank paper, your should click the Hand in blank button. Please do NOT upload a blank paper.

How do I receive notifications from WISEflow?

It is recommended that you set up WISEflow to send you e-mails with notifications, so that you automatically receive emails from WISEflow, e.g. when you are registered for an exam.

  1. Log on to WISEflow.
  2. Click on your name in the upper right-hand corner and select "Edit profile".
  3. Select the "Email" tab and turn on "Receive notification" next to the desired email address(es). You may also add a new email address.
  4. Click "Save settings".
  5. To ensure that you receive emails from WISEflow, click the "Send testmail" button. If you do not receive an email from WISEflow, you should check your spam/junk filter.  If the email is caught by your spam filter, you should mark the email as “not junk/spam” in order to receive future emails from WISEflow directly in your inbox.

What is FLOWlock?

FLOWlock is a special type of flow contained within the WISEflow system, which is tailored to on-site examinations, where the exam paper must be completed and submitted within a specific time frame, where only limited or no aids and materials are permitted and the exam takes place under supervision.

A FLOWlock exam (WO or WOMC) takes place entirely within the FLOWlock browser, where you will get access to a built-in text editor which limits your access to all other programmes on your computer while the flow is active.

To take a FLOWlock exam, you must download, install and test the FLOWlock browser, which you access through the “System requirements” tab below your profile settings. Here you will also be able to see if your computer meets the minimum requirements.

Are there specific requirements for my PC or MAC?

For FLOWlock exams (WO and WOMC), particular system requirements apply, and you need to make sure your computer meets these requirements:

PC

  • Windows 7 or more recent versions - Remember Windows Update must be run at a regular basis (Click Start button, All Programs and select Windows Update)
  • Internet Explorer 10 or more recent versions (Download)
  • Adobe flash 10 or more recent versions – NOTE: Must be installed via Internet Explorer (Download)

Mac

  • Mac OS/X 10.8 (Mountain Lion) or more recent versions - Remember to check App Store for updates and install all updates at a regular basis (Click the Apple icon, select App Store and click Updates)
  • Safari 6 or more recent versions (Software update in OS/X)
  • Adobe Flash 10 or more recent versions (Download)

Linux is not supported by FLOWlock

Read the guidelines to learn more about the FLOWlock requirements.

For all WISEflow exams (WO, WOMC, WOA, WOAI, WHAI) the following requirements apply:

  • You can use all new browsers – the two most recent versions. However, we do recommend that you use Firefox or Chrome.
  • WISEflow exams are conducted on the wireless network Eduroam (Setup guide).

REMEMBER!

  • It is your responsibility to ensure that your computer is updated as described above and is compatible with the digital exam program.
  • You are also in charge of installing an updated antivirus program on your computer. (PC)
  • You should let your antivirus program do a “full scan” of your hard drive prior to the exam and preferably also the day before the exam. (PC)

Can I bring my tablet to the exam?

No you are not allowed to bring tablets/iPads, e-readers or other extra monitors to an exam. You are only allowed to bring one laptop computer (PC or Mac).

Can I bring an extra monitor to the exam?

No you are not allowed to bring extra monitors to an exam. You are only allowed to bring one laptop computer (PC or Mac).

Should I bring a printer?

No, your exam paper will be uploaded/saved through the digital examination system WISEflow.

Will I get access to a demo exam?

As a student, you have access to so-called demo exams (Demoflows) in WISEflow, which give you the opportunity to try to upload and submit an exam paper in WISEflow.

In order to run the FLOWlock demoflow, you first have to downloade the browser which is used for FLOWlock exams. Click on your name in the top right-hand corner and select "Edit profile".  On the "System Requirements" tab you can download and test the browser.

Please notice that the demoflow runs at a lower security level than the real exam which means that it is possible to cheat when using the demo version but not the exam version.

Can I choose to write the exam by hand?

No, the exams are digital (unless the instructions for a specific exam allow you to hand in handwritten graphs and figures). In case of general technical problems during the exam it might be decided to complete the exam anyway written by hand. If your computer fails during the exam the exam supervisors can give you permission to complete the exam handwritten.

How do I hand in a paper as part of a group?

If you have to hand in a paper as part of a group, you must follow these guidelines for group exams.

On-site exams require you to be physically present

When attending on-site exams, you are required to be present in the examination room stated on the exam plan. This means that you are not allowed to submit an exam paper or click the button “Hand in blank” if you are not present in the actual exam room. Submissions made outside the examination room will be treated as attempts of cheating and will be reported.

If you are registered for an on-site exam and decide in advance not to take it, you should either deregister the exam within the time limit or refrain from appearing at the exam. Absence from an exam will be registered as a used exam attempt and will give you access to registering for the reexamination. See also Exam registration and withdrawal in the left-hand menu.

What constitutes cheating at exams and what are the consequences?

Aarhus University has prepared this brochure, which explains what cheating at exams constitutes and provides examples of exam cheating. If you are in any doubt at all, we strongly urge you to ask your lecturer, your supervisor or your examiner.

Consequences of cheating at exams

It is your responsibility to stay informed about the traditions within your subject field and the code of ethics. Violating these rules is a serious matter and may be so severe that it must be treated as exam cheating.

The consequences of cheating at exams are specified in the Rules regarding disciplinary measures for students. Attempts at cheating at exams will be dealt with in accordance with the rules on exam cheating no matter whether the attempt at cheating is successful or whether you actually intended to cheat. The rules on exam cheating are applicable irrespective of the type of examination.

Find more information in the left side menu under 'Exam cheating'

During the exam

How do I log on and get access to WISEflow?

WISEflow can be accessed on: http://au.wiseflow.dk - where you have two options for logging in to your account:

  1. Through WAYF, using your regular user name and password from the AU self-service system mit.au.dk. If you have forgotten your password for mit.au.dk, you can log on using your NemID (key card) and create a new password. Click here for a more detailed guide.

  2. Using NemId (key card) Using NemId (key card)

We recommend that you use Firefox or Chrome (the last two versions of both) for accessing WISEflow.

What are WAYF and AU ID?

WAYF – Where Are You From – constitutes a link between your Aarhus University login (or any other educational institution) and external web services.

To access WAYF, you should use the same username and password as for mit.au.dk, which means you can use your mit.au.dk username and password to get access to various pages. In brief: one username and one password gives you access to several different services.  And as long as you are logged on to the system, you can jump from one service to another without having to log in again.

When using WISEflow you may be asked to enter your AU ID.

You will find your AU ID on mit.au.dk. How to:

  1. Log in to mit.au.dk.
  2. Click on “Personal Information”.
  3. Your AU ID should be visible right below your civil registration number.

How do I get access to FLOWlock?

If you have signed up for and been enrolled as a participant in a FLOWlock examination (WO or WOMC), you must log on to WISEflow and download the FLOWlock browser. Click on your name in the top right-hand corner and select "Edit profile".  On the "System Requirements" tab you can download and test the browser. 

It is important that you do this well ahead of the date of the examination in order to prevent any problems, e.g. shortages on your computer, trouble with the FLOWlock browser or getting access to the demoflow.

For detailed information about FLOWlock, see the guideline for WO and WOMC exams.

For on-site examinations: Will I be able to go online in the exam room, and am I allowed to use the internet during the exam?

At all digital exams, there is internet access which you must use to download the exam assignment as well as to upload your finished exam paper. (It is therefore important that you test whether you are able to connect your computer to the wireless network Eduroam well in advance of the exam.)

It appears from the digital exam code whether you are allowed to use the internet during the exam for information searching. (In WOA, WOMC and WO exams, you are not permitted to use the internet.)

The internet may NEVER be used to communicate with others in or outside the exam room. All communication services and file sharing services on your computer (email, Messenger, Skype, Dropbox, etc.) MUST therefore be closed during the entire exam.

For on-site examinations: Will I get a paper copy of the exam questions?

At on-site examinations (except digital multiple choice exams) the exam paper will be handed out as a paper copy.

But what if my computer shuts down or otherwise fails?

Your computer is your own responsibility, and AU does not provide technical assistance or offer you a back-up computer in case your own computer breaks down.

Which file format should I upload?

The exam paper or assignment should be submitted as a PDF, while appendices and supplementary material can be submitted in other file formats.

You will find a guideline for converting your exam paper to PDF here.

NOTE: Be careful when you upload your exam paper. Unfortunately, there are examples of students who upload a wrong file by mistake. The consequences of this are that your examination paper will not be graded and you will have used an examination attempt.

What are the format requirements for my exam paper

Your exam paper must comply with the following format requirements (Not relevant at FLOWlock exams WOMC/WO):

  • Your flow ID number or your student registration number and the name of the exam must appear on every page. Check the cover sheet in your exam flow in WISEflow to see which of these numbers you should use at the exam in question.

    Read the guideline for the exam type in question here?

  • Write page numbers and total number of pages on all pages of your paper (e.g. 1 of 15, 2 of 15 and so on). 
  • Your exam paper MUST be handed in as a PDF file, but additional material/appendices may be uploaded in other file formats.

  • The file name must be the name of the exam.

NOTE: Be careful when you upload your exam paper. Unfortunately, there are examples of students who upload a wrong file by mistake. The consequences of this are that your examination paper will not be graded and you will have used an examination attempt.

How do I hand in handwritten appendices?

At digital exams it is possible to attach hand-drawn illustrations, figures and graphs by using your webcam. Simply take a picture of the selected material and attach it as supplementary material to the submission of your paper in WISEflow.

At FLOWlock-exams you should use the built-in functionality in FLOWlock to activate your webcam and take pictures of your appendices. You may also make a free-hand drawing in the built-in drawing tool. You are not not allowed to hand in hand-written appendices at FLOWlock exams. See guide. Before the exam, you may try out the webcam and the built-in drawing tool in the FLOWlock demoflow in WISEflow.

At some FLOWassign-exams, you may hand in handwritten appendices. Follow the directions of the exam supervisors.

How do I convert my exam paper or assignment to PDF?

Click here to read more about converting files to PDF.

How do I submit a blank exam?

If during an on-site exam or a take-home assignment, you decide not to submit your assignment, you must click “Hand in blank” in Wiseflow without uploading anything.

The system will register that you do not wish to submit an assignment, and you will be registered for one examination attempt. In the Self-service system, you will see an FE (left exam) next to the exam.

At an on-site exam, you may NEVER access the exam flow from home and click “Hand in blank”. This will be regarded as exam cheating.

If you are registered for an on-site exam and decide in advance not to take it, you should either deregister the exam within the time limit or refrain from appearing at the exam. Absence from an exam will be registered as a used exam attempt and will give you access to registering for the reexamination. See also Exam registration and withdrawal in the left-hand menu.

What is the deadline for handing in my paper?

You must submit your exam paper within the exam deadline. The exam flow will be closed immediately when the exam deadline expires. It is therefore important that you generate a PDF file and start submitting your exam paper approximately 10 minutes in advance of the exam deadline.

At FLOWlock exams (WO and WOMC) you can work on your exam paper right up the exam deadline and then proceed to submit your paper.

In case the network fails during a FLOWlock exam, how do I upload my exam paper?

Should the Internet connection fail during a FLOWlock examination, WISEflow will ask you to save an encrypted version of your paper on your computer. If the exam deadline expires before the Internet connection is reestablished, you should contact an invigilator who can help you hand in the locally saved copy of your paper by connecting your computer to the Internet by means of an ethernet cable.

Click here to read the guidelines for FLOWlock.

What happens if you have trouble handing in a exam?

On-site examinations:

  • If you are having trouble uploading your paper to WISEflow, the supervisors will help you find alternative options for handing in.

Take-home assignments:

  • If you are having trouble uploading your paper to WISEflow, you should first restart your browser and/or computer. If this does not solve the problem, contact Aarhus BSS IT-support for help.

How do I get technical support?

At take-home examinations you will have access to technical support throughout the entire exam in the opening hours for the IT support.

Mail: bss.it@au.dk
Phone: +45 87150933

At on-site examinations it is the student's own responsibility to bring a fully functioning computer, and there will be no support during the hours of examination.

Direct technical support: 

Margit Grønborg 

Mail: bss.it@au.dk
Tel.: +45 87166119 

After the exam

How do I know that my exam paper has been handed in correctly?

Your exam paper has been handed in correctly when you have uploaded and submitted your exam paper in WISEflow within the exam deadline.

Remember to click the Hand in button. It is not sufficient just to upload your exam paper.

When you have handed in your exam paper in WISEflow, you may request a receipt by clicking the "Get receipt" button. After a short while, you will receive an email confirming that your exam paper has been submitted correctly. You should keep this receipt.

Who may I contact after the exam?

If you have questions regarding your exam paper, e.g. if you have discovered that your exam paper was not handed in correctly, you may contact BSS Study Service. For contact details, see here: studerende.au.dk/en/studies/subject-portals/aarhus-bss/aarhus-bss-study-service/

Can I see my exam paper after hand-in?

Shortly after you have handed in your exam paper, you will be able to see what you have handed in. You simply enter the exam flow where you can see when your paper has been uploaded and you can read or download your paper and comments to it, if the assessors have chosen to share their comments with you.

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