Pre-approval

During your degree programme you have a semester consisting of 30 ECTS electives. It is these 30 ECTS which are available for study abroad. When you apply for pre-approval of courses, you apply for a pre-approval of credit transfer of courses as elective courses. When you have passed the pre-approved courses abroad, you are obligated to apply for credit transfer of the courses to your degree programme at AU. 

Before you apply for pre-approval of courses, you must normally be aware of which courses you have access to at your host university. Because of this you should await information about courses from the host university before you start your application. You should also make sure that the courses you apply for at the host university are likely to be pre-approved and later transferred to your degree programme at AU.

Choosing courses at your host university

Your Study Board performs an individual assessment of the academic content and level of the courses you apply to have pre-approved.

Generally, when applying for pre-approval, you should note the following: 

  • Academic content and relevance
  • Academic overlap
  • Academic level

Academic content and relevance

The courses you attend at the host university must have an academic content that is relevant to your degree at Aarhus University. In AU GO - under each of the different universities - you can find courses which have previously been pre-approved. The pre-approved courses in AU GO are a good indicator of the type of courses that can be pre-approved. If there are no courses listed in AU GO as approved under your host univeristy, you can get inspiration by looking at courses approved from other universities. You can also see which courses are offered as electives for your degree prorgamme during the relevant semester at Aarhus University. 

Generally, any courses listed in AU GO as approved for your degree progamme, can also be pre-approved for you (this does not apply to Oecon and SOC-students).  

Academic overlap 

When choosing courses at the host university it is important not to choose courses that have too much overlap to other courses in your degree programme. Based on the course descriptions and literature you can get a good impression of whether the course at the host university overlaps with a course you have already taken or will take during your degree. 

You can find an overview of the courses you will be taking during your degree at Aarhus University in your Academic regulations on your Study Portal under Teaching.  

Academic level

As a bachelor student you will primarily have access to bachelor level courses at your host university. Which semester or year the relevant course is taught at does not affect the assessment of the course, but the academic level of the courses you take at the host university should be comparable to what you would expect of courses taught at Aarhus BSS during your exchange semester. 

As a master student you will typically have access to courses at master level, but in some cases you will instead have acces to 4th year bachelor level courses. The academic level of the courses you take at the host university should be comparable to what you would expect of courses taught at Aarhus BSS during the relevant semester. 

Specific information for Bac.Oecon-students

To find out which courses may be relevant during your exchange semester, you can look at the electives available for you at AU and attempt to find similar courses at your host university. Please also keep in mind which courses you may wish to take during your master's degree at AU. If you want to specialize within micro economics during the Master's degree, then you may wish to enroll in a course within this field during your exchange.

 

Specific information for Cand.Oecon-students

When starting your application for pre-approval, you must create study programme with a student counsellor. This will ensure that you are able to finish your degree on time and achieve the relevant specilisation. 

Please make sure that you are aware of specifc requirements concerning electives in your study regulations. Please also be aware that courses from abroad are typically pre-approved as 4xxx courses (basic). It can be difficult to have courses pre-approved as 5xxx courses (high) and /or 6xxx courses (advanced).

Application for Pre-approval

You are expected to transfer 30 ECTS from your study abroad to your degree at AU. You have the option to apply to have one additional course pre-approved. The additional course is approved in case a course at the host university is cancelled or in case you cannot be admitted to the course. 

Please note that the pre-approval is personal and it is important that you have a pre-appoval of the courses you plan to take at the host university. Even if the courses you intend to take are already pre-approved (and listed in AU GO), you must still apply for pre-approval. 

Course documentation

In order to apply for pre-approved you must submit course descriptions containing the following information:  

  • Course title and code/number
  • Description of content and topics
  • Description of learning objectives   
  • Type of exam
  • Number of local credit points or ECTS 
  • Level of course (e.g. bachelor)
  • Detailed list of required readings and curriculum 
  • Lecture plan/schedule

Applications missing this documentation - or parts of it - cannot be processed. 

If at all possible you should only apply for courses where you can provide current course descriptions. . Only if it is not possible to obtain these you can submit descriptions from past semesters. 

Please note that any course descriptions must be verifiable. You should only submit official descriptions in PDF (alternative you can send links to the official webpage of the host university). Courses cannot be assessed based on "home made" course descriptions. 

All course descriptions must be provided in Danish or English. 

Application at mit.au.dk and Application form

You apply for pre-approval of courses at mit.au.dk You will find 'Preliminary approval for courses outside AU' under 'Applications' at mit.au.dk. In the application on mit.au.dk you must upload the following documents in PDF: 

  1. Application form for pre-approval of credit transfer  
  2. Course form (one for each external course) 
  3. Course description
  4. Study programme (master's students only. Must be signed by a student counsellor)  

The first course in the application on mit.au.dk must be your completed Application form. At mit.au.dk you should indicate the following information when you upload the Application form:  

  • 'Which course do you wish to enroll in?': Write "Exchange"
  • 'To what course/group do you request pre-liminary approval?': Write "Electives"
  • 'Number of ECTS applied for': Write "20, 25 or 30 ECTS" depending on how many credits you apply for in total. 

Freemover students: Students applying to study abroad as freemover students should submit documentation that they have applied for admission or have been admitted to the host university.  

For each course you apply for you must choose 'Add course'. For each course you must upload the relevant course description (please see requirements for course descriptions above) and a completed  Course form. The uploaded document should be named with the relevant course titles. This is important as each description is forwarded to different academic staff members.   

Please note: If you apply for credit transfer for a course that should replace a mandatory course, then you must point this out in the Course form.

Please be aware that until you have been forwarded to the receipt page you have not submitted your application. On this page you will be able to print a receipt. You will not receive a receipt via email. 

Questions concerning already submitted applications

If you have questions or additional supporting documents to your application for pre-approval, you can send these to Renée Højgaard Troelsgaard (retr@au.dk) or Morten Buhrkal Witte (mbw@au.dk).

Application deadline and processing time

There is no deadline to apply for pre-approval of courses. The Study Board are processing applications throughout the year. We do, however, recommend that you apply for pre-approval no later than four weeks prior to semester start at the host university. Processing time at the Study Board is up to eight weeks, but typically takes four weeks or less. Please note that July should not be counted in the processing time. You will receive a response to your application in your E-boks (or your AU-email).  

If you make the Study Board aware of any formal deadlines at your home university, the Study Board will do their best to accommodate your request. This is particularly relevant around semester start at the host university, where there can be an official course change deadline. There is, however, no guarantee that processing time can be reduced and students should expect a processing time of approximately four weeks.

Please note that processing of your application will not commence until all required documentation has been submitted. Therefore, you should await information about courses from the host university before you start your application. 

Changes to pre-approval (re-application)

If you make changes to your original application for pre-approval, your have to submit a new application form. 

You can only apply for pre-approval of additional new courses, if 

1) You have not been admitted to the pre-approved courses at your host university (e.g. the course has been cancelled by your host university)

2) One or more of the courses you applied to have pre-approved were not approved by Aarhus Univeristy (e.g. the course was rejected due to overlaps to courses you have already taken during your degree). 

Please follow the instructions above under "Application for pre-approval" and submit the same application form and attachments. Please note that your application should only include courses that you have not already had pre-approved. 

The subject line of the email must read "Changes to Pre-approval".

If you have questions or additional supporting documents to your application for pre-approval, you can send these to preapprovalexchange.BSS@au.dk.

Engineering students in Herning should send to dispensationsansogninger.ingenior.bss@au.dk.

30 ECTS rule

Your study abroad must not prolong your study period. Therefore, all students are expected to transfer the equivalent of 30 ECTS from their study abroad to their degree programme at AU. You are required to be able to transfer at least 20 ECTS electives from your study abroad in order to be allocated an exchange position. 

If you only take 20 ECTS, please make sure to plan in advance how to make up the remaining 10 ECTS (e.g. by attending AU Summer University). 

From local credits/units/points to ECTS

Conversion from local credit points to ECTS is determined by the Study Board. You can see the conversions in AU GO under each university. If your host university applies the ECTS-system, there is no conversion. 

During your study abroad you should take the amount of credit points required of a regular full time degree student in order to graduate within the standard time limit. This is the equivalent of 30 ECTS per semester or 60 ECTS per academic year. 

If the relevant degree programme at the host university consists of 32 credits and the standard time is two years, then a regular full time degree student must take 16 credits per academic year or 8 ECTS per semester. In this case you would be required to take 8 credits to transfer 30 ECTS. 

Please be aware that at some institutions there can be a difference between how many credits you are required to take per semester to be formally classified as a full time student and how many credits you are required to take per semester in order to graduate within the standard time limit.

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