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Erasmus Work Placement

Why do a work placement?

Today, the experience on your CV counts more than ever in the fight for the good jobs after graduation. Therefore, an international work placement is a unique opportunity to try working in an exciting workplace and gain valuable experience as well as an international network. In addition to looking good on your CV, a work placement is a way of putting your career plans to the test and establishing whether your qualifications match requirements.

Apply for a work placement grant with the Erasmus programme in Europe and the Nordic region

You can apply for an Erasmus work placement grant if you doing a work placement in one of the 32 countries which participate in the Erasmus programme. In other words, you cannot apply for an Erasmus scholarship if your work placement is taking place in Denmark. The scholarship for 2016-2017 is EUR 300-350 a month, and the deadline for application is two times a year, May 15 and November 15.

Where can I go?

You must find a work placement yourself. You can ask one of your teachers or a student counsellor for advice on your choice of work placement host organisation. Once you have found a work placement, you can submit an application for an Erasmus work placement grant.

The work placement can take place in:

  • companies in the private or public sector
  • institutions or organisations
  • research centres

PLEASE NOTE that Erasmus scholarships are not granted for work placements with EU institutions, as well as organisations managing EU programmes such as National Agencies. Applicants who are applying to go to the country of their own nationality will be given a lower priority if there is a shortage of scholarships. Paid applicants will also be given a lower priority if there is a shortage of scholarships.

If your internship is paid, you are not allowed to receive SU. You are allowed to receive a subsidy for documented expenses like travel, housing and telephone. Please always inform the SU office at AU before going abroad (if your receive SU).

PLEASE NOTE that Greenland and the Faroe Islands are not considered foreign countries for the purposes of the Erasmus programme, and you therefore will not be eligible for Erasmus funding if you want to study or do a work placement in Greenland or the Faroe Islands.

What requirements must Erasmus applicants meet?

  • The stay must be eligible for a credit transfer and be counted as part of your studies at AU. For you to be entitled to an Erasmus work placement grant, a work placement agreement must be made corresponding to at least 15-20 ECTS credits per semester (as a general rule) – the work placement must not prolong your period of study.
  • Recent graduates can also apply for the Erasmus grant, they must, however, apply no later than 3 months prior to graduation (will be updated with more information soon)
  • Your work placement must be for a period of between 2 and 12 months.
  • You can receive Erasmus scholarships/grants for studies and/or work placements for a maximum of 12 months during your Bachelor degree programme, 12 months during your Master's degree programme and 12 months at PhD level.

Language assesment test

Erasmus students will be asked to undertake an online language assessment test, both at the start and end of their work placement. EU would like to measure the effect of a period of working abroad in terms of language proficiency. The test is compulsory, but not particularly comprehensive. The test result has no bearing on your placement or your scholarship. The test will be in your primary working language abroad (English, German, Spanish, French, Italian). If your working language will NOT be any of these, you will not have to do the test. Native speakers are also exempted from taking the test.

Insurance

In the Erasmus+ programme the rules regarding insurance have been tightened. You must have both business liability and a business accident insurance. Aarhus University's insurance will not cover you, and if the company's insurance does not cover you either, you must take out the required insurances yourself. This requirement is also mentioned in the contract you will have to sign, before the grant will be paid out.

You must also make sure that you have the blue European Health Insurance Card. You are also advised to check, if a supplementary health insurance is necessary, as coverage varies depending on which country you are going to.

How to apply?

There are two application deadlines a year. It is generally not possible to apply with retrospective effect. This means that you must apply at least one month BEFORE the start of your stay abroad. Application deadlines:

15 May and 15 November

Please note that your stay must commence and end within the period 1 June 2017 - 30 September 2018 for you to be eligible to receive funding for the academic year 2017-2018.

Submit your application and the following enclosures to the International Centre:

  • Application form 2017-2018
  • Learning Agreement for Traineeships – an agreement between the host organisation, AU and you on the academic and practical content of your work placement. This form MUST be used. Either your internship supervisor or board of studies must sign on behalf of AU.

    If your Learning Agreement for Traineeships has not been finalised before the application deadline, you are welcome to apply anyway, and then submit the agreement subsequently.

How and when will I get an answer to my application?

After the expiry of the deadline, you will receive a confirmation from the International Centre. If you are granted funding, you will receive a work placement contract via email, which you must sign and submit before the grant can be disbursed.

Please note that the International Centre does not communicate with your host organisation. Remember to inform the Danish students' Grants and Loans Scheme Office about your stay abroad.

After your stay - important!

When you come home, you must submit the following documents to Sara Ølholm Eaton at the International Centre:

Traineeship Certificate (included in your Learning Agreement for Traineeships).

An electronic evaluation form is sent out towards the end of your stay, and you must complete it online.

Please note that if you fail to hand in the required documentation, you will be asked to pay back your grant.

Contact person

Sara Ølholm Eaton

International Coordinator
M
H bldg. 1652
P +4587152429
P +4523602268
1402008 / i40