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The Study Progress Reform

The Study Progress Reform
What does it mean to you?

The senior management team has decided on a model for the study progress reform II at Aarhus University. The new set of rules will be effectuated from September 1, 2016, and apply to all Bachelor’s and Master’s degree programmes as well as MSc in Engineering at Science and Technology. Bachelor's of Engineering are not included until the autumn of 2017. The study progress reform continually incites that you as a student must study full-time and complete your degree programme within the prescribed standard duration.

All enrolments and dispensations apply for the summer semester of 2016, and you will automatically be registered for both the ordinary examination and reexamination. This also applies to courses registered under Summer University. Similarly, your course registrations for the autumn of 2016 will be binding.

The model contains rules that apply to the entire Aarhus University and rules that apply only to Science and Technology. Note that the rules apply only to full-time students and not to students on a professional bachelor's degree.

In the coming time, the faculty-specific rules will be decided at Science and Technology. You can continuously keep yourself up-to-date on this page as well as under news at your study portal, in newsletters and in future exploratory e-mails from the Studies Administration at ST.

You can read the general rules for AU here.


Maximum duration of study

With the new study progress reform, maximum duration of study will be introduced for all students. Therefore, pay attention to the rules regarding maximum duration of study when you in future register and deregister courses. The new rules for maximum duration of study imply the following:

For Bachelor’s degree students

For all new students who commence their Bachelor’s degree programme on September 1, 2016, the maximum duration of study will be the prescribed standard duration of their degree programme (normally three years) plus ½ year.

The maximum duration of study is therefore only relevant if you as a student do not complete your degree programme within the prescribed duration of three years.

For Master’s degree students

For all new students who commence their Master’s degree programme on September 1, 2016, the maximum duration of study will be the prescribed standard duration of their degree programme (normally two years) plus ½ year.

The maximum duration of study is therefore only relevant if you as a student do not complete your degree programme within the prescribed duration of two years.

Note: Students who, due to dispensations or leave of absence, do not follow the prescribed duration of study will get an individually calculated maximum duration of study. You will be notified directly about your maximum duration of study in connection with the dispensation.

Transitional scheme

As part of rolling out the Study Progress Reform, Aarhus University has introduced new rules and regulations for the latest date on which you must have completed your degree programme.

As of 1 September 2016, the starting point for all students at Aarhus University is that they have six months in addition to the prescribed period of study to complete their degree programme. You can find the rules and regulations for the latest date on which you must have completed your studies in the academic regulations for your degree programme. Find your academic regulations here.

If you commenced studies prior to 1 September 2016, a transitional scheme has been established to enable you to complete the remaining part of your degree programme based on a full-time study period. This means you are also covered by the rules and regulations for the latest date on which you must have completed your degree programme.

This is how we calculate your completion date

Your latest completion date is calculated on the basis of your remaining prescribed period of study as of 15 September 2016. The study time is calculated in ECTS credits, and the number of ECTS credits you need to complete your degree programme makes up your remaining prescribed period of study converted to the number of semesters. If you do not achieve your remaining ECTS credits in the prescribed period of study, you have a further six months to complete your degree programme. The six months correspond to one semester, including the examination and possible reexamination. Your missing ECTS credits will be rounded up to whole semesters in the calculation.

Bachelor’s degree programmes prescribed for 180 ECTS:

Earned ECTS

Number of semesters lacking

Individual maximum study time

Date for maximum study time

0-30

6

6+1=7 semesters

1 March 2020

31-60

5

5+1=6 semesters

1 Sep. 2019

61-90

4

4+1=5 semesters

1 March 2019

91-120

3

3+1=4 semesters

1 Sep. 2018

221-150

2

2+1=3 semesters

1 March 2018

151-180

1

1+1=2 semesters

1 Sep. 2017

Master’s degree programmes prescribed for 120 ECTS:

Earned ECTS

Number of semesters lacking

Individual maximum study time

Date for maximum study time

0-30

4

4+1=5 semesters

1 March 2019

31-60

3

3+1=4 semesters

1 Sep. 2018

61-90

2

2+1=3 semesters

1 March 2018

91-120

1

1+1=2 semesters

1 Sep. 2017

You can at all times see your completion date at the student self-service pages under 'Studies'.

Please note that if you do not complete your degree programme by the latest completion date, you will be withdrawn from the degree programme. You must therefore make sure that you plan your period of studies so that it is possible to finish your degree programme by the completion date.

Options for guidance

If you have any questions regarding the latest completion date, need help in planning your study period, or feel that you need to apply for exemption from the latest completion date, you can contact your local student guidance service. Find contact information at your study portal under 'Student guidance' -> 'Contact student guidance'. Please note that it is only possible to get exemption from the latest completion date if exceptional circumstances exist. You can read more about dispensation and exceptional circumstances at your study portal under 'Student guidance' -> 'Exemptions'.

Active enrolment requirement

From September 1, 2016, all students at Science and Technology must at a minimum pass 45 ECTS per academic year. Since the first-year exam is equivalent to 60 ECTS, the active enrolment requirement does not apply for the first year of the Bachelor’s degree programme.

As a general rule, all courses of study must be organised in a way that allows the student to participate three times in exam activities in enrolled courses. This therefore also means that if you choose to change your course of study - for example by deregister or move courses - you may waive the right to three examination attempts in the course you choose to deregister or move.

If you are a first-year student, you will lose your right to three examination attempts as you must pass all exams in the first year of the degree programme before the end of the first academic year.

The consequences of not meeting the active enrolment requirement are that you will be withdrawn from your study. The active enrolment requirement will be introduced for all students from September 1, 2016.

Master’s thesis

Master’s degree students will automatically be registered for both the ordinary examination and if needed first and second reexamination of the Master’s thesis, and it will not be possible to deregister. Therefore you do not have to register for the Master's thesis as a course. The registration will be adjusted to make it possible for students to complete their Master’s thesis using three attempts to pass within the maximum duration of study.

When students have been registered for their Master’s thesis, it is not possible to deregister from any second or third attempt. These attempts must be based on a revised thesis statement in accordance with the rules specified in the ministerial order. An extra attemt gives you a three months' extension. The three months extension starts the day after the preceding period expires. If the original deadline of assessment is June 30, the period for the second attempt starts on July 1 and last three months. Within this period, the Master’s thesis must be submitted and assessed.

It is still possible for students to complete failed courses concurrently with writing their Master’s thesis within the framework of the active enrolment requirement and the maximum duration of study. However, students will no longer get extended time for their Master’s thesis if they concurrently complete courses. On the other hand, the thesis does not necessarily need to be the final exam activity of the Master's degree programme.

First-year exam for Bachelor’s degree programmes

All Bachelor’s degree programmes maintain the current first-year exam, which accounts for all exam activities in the first year of study, 60 ECTS in total. The first-year exam must be passed before the end of the first academic year.

If you have not passed the exams in the first-year exam by the end of the first academic year, you will lose your right to a new examination attempt. This means, that even if you have unused examination attempts, you will lose the right to these if the time limit has expired. You cannot get a prolonged time limit for passing the exam because of unused examination attempts.

 

If there is any risk that you will be unable to fulfil the passing requirements due to for example long-term illness or other special circumstances, it is possible to apply for dispensation of the time limit.

Registration for courses and examination

From September 1, 2016, the registration requirement will be replaced by a passing requirement of 45 ECTS per academic year.

The new registration deadlines for courses will be:

November 1-7 for courses in the spring semester (Q3 and Q4)
May 1-7 for courses in the autumn semester (Q1 and Q2)

You can only register and deregister for courses within this period. Deregistration from courses and exams is only possible within the registration period, in which the registration has been made - after the registration period are all registrations binding, and you will need a dispensation to cancel your registration.

If you are registered for a course, you are automatically registered for the exam in that course.

Please note that you cannot deregister from your Master’s thesis once you are registered.

Always remember your maximum duration of study when you choose to register and deregister for courses and exams.

Registration for examinations and reexaminations

You will automatically be registered for the exam in the courses where you are registered.

Deregistration from courses and exams is only possible within the registration period, in which the registration has been made - after the registration period all registrations are binding, and you will need a dispensation to cancel your registration.

Students must themselves register for second and third examination attempt.

In future, registration for reexamination will not be automatic. Only in connection with the Master's thesis will you be registered automatically for both the ordinary examination as well as first and second reexamination.

Elective course, exchange and internship

In semesters where you elect courses yourself, you are free to choose between the options described in the academic regulations for your degree programme.

The planning of your study programme (the courses you are expected to pass in your degree programme), must be approved in a study contract by your degree programme coordinator. You construct your study programme individually and under student guidance. The contract is thus an academic approval of that your specific construction of courses constitutes a degree programme within your field.

It will not be a requirement that you register for 30 ECTS. However, you must pay special attention to your maximum duration of study and active enrolment requirement when you construct elective semesters, and it is therefore recommended that you register as a full-time student. Your choices can also result in that you lose the right to the third examination attempt in a course.

However, please note that exchange agreements still can contain a requirement for registration for 30 ECTS, as this is included in the exchange agreement.

Special information for Bachelor's of Engineering

The rules will be updated in 2017. Until then, the existing rules apply.

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