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Exemptions

Exemptions

If you are applying for exemptions from exam conditions you have to send your application through mit.au.dk before these deadlines:

  • 15.02.16 (Applications regarding exams after Q3 and Q4)
  • 09.05.16 (Applications regarding exams after Q4 plus reexams in August)

Deadlines for applications regarding Q1 and Q2 exams will be published later this year.

  • If you do not meet these deadlines, you cannot expect your application to be reviewed

All applications must be documented by an updated doctor's note or another form of documentation.

Further information regarding exemptions can be found here. Please send questions regarding special conditions to studieservice.st@au.dk

Illness in connection with exams

1. Cancellation of an examination attempt due to illness

You can apply for exemption from cancellation of an examination attempt prior to the actual examination. You can be granted exemption provided there are exceptional circumstances such as illness. You must submit documentation for the conditions that justify your application.

If you are ill in the period/days leading up to an examination, you must immediately consult a doctor and obtain a medical certificate. Submit this documentation along with an application for exemption from cancellation. The case will be processed and, if you are granted exemption from cancellation, this means that you have not used an examination attempt and you can register for re-examination.

Exemption from cancellation prior to an examination is not normally granted in cases of too many examinations or a tight examination schedule.

2. Illness on the actual day of examination

If you are ill on the day (1) of examination or during the examination (2), you must

(1) contact your doctor the same day or immediately after the day of examination and obtain a medical certificate. You must submit this documentation along with an application to be registered for re-examination instead. Provided you still have an examination attempt remaining, you should use this for your next attempt. If this was your last attempt, you should at the same time apply for a further examination attempt. Emphasis will be placed on the fact that you documented that you were actually ill on the day and were therefore unable to attend. Ensuring documentation of your illness is crucial.

(2) If you are ill during the examination and are unable to submit a completed paper, you must leave the examination after notifying the examination supervisor. You thus submit a blank examination paper, and will be recorded as having left the examination. You must consult your doctor at once or immediately after the day of examination, and obtain a medical certificate. You should then submit this documentation along with an application to be registered for re-examination. If this was your last examination attempt, you should at the same time apply for a further examination attempt. Emphasis will be placed on the fact that you documented that you were ill during the actual examination, and were therefore unable to complete it. Ensuring documentation of your illness is crucial.

If you have a sudden onset of illness and, in spite of this, choose to continue the examination and submit a paper for assessment, this will count as a used examination attempt – regardless of whether you can subsequently document that you suddenly became ill on the day. In this case, emphasis will usually be placed on the fact that you personally chose to sit the examination and submit a paper or take part in an oral examination.

3. Subsequent cancellation of an examination attempt due to illness

Applications for cancellation of an examination attempt after the expiry of the examination period – i.e. after your examinations have been held – are only approved to a very limited extent. If you do not sit an examination due to illness and fail to follow the guidelines in points 1 and 2 above, you must use your remaining examination attempts in the relevant courses. If you have used your examination attempts, you must apply for a further examination attempt, and attach documentation for the illness that prevented you from sitting the examination at the time in question. Here it is important that you obtained documentation at the time of illness and not several days/months after the day of examination.

Please note that a medical certificate obtained long after the illness and the examination does not necessarily carry the same weight as one obtained during the illness.

In addition to your own illness, exceptional circumstances in connection with your examination can also include serious illness or death of close relatives (parents, spouse, partner, children).

If you refer to close relatives, you are not required to submit documentation for their illness or death – but submit documentation for how the situation affected you, and you can obtain this from your doctor.

If you are in doubt about your own situation, please contact the student counsellors or studieservice.st@au.dk.

Remember: You must have made an ordinary examination attempt to be entitled to register for re-examination.

Examples of 'exceptional circumstances'

  • Athlete of elite sports
  • Pregnancy/maternity/paternity leave
  • Disabilities
  • Documented illness affecting yourself or your immediate family
  • Death in the immediate family
  • Civic duties as a lay judge or member of a jury
  • Students who are not following a normal study programme - for example as a result of previous exemptions or academic considerations, where there is no real possibility of registration for 30 ECTS.

If you apply for a leave of absence during pregnancy/maternity/paternity leave, you are not entitled to The Education Grant and Loan Scheme in Denmark, and you can not participate in teaching and exams. In order to continue to be entitled to this, you must apply for exemption regarding two things:

  • Reduction of the requirement of active enrolment (You must specify how much reduction you wish, while you are on leave)
  • Extend the maximum duration of study (You must specify how much you wish to extend your maximum duration of study. In most cases, it will be one year, as it corresponds to an ordinary maternity/paternity leave)

You must also remember to ensure that your deadline for submission for the Master's thesis will be postponed when you go on leave of absence.  

In which cases can you apply for an exemption?

It is possible to apply for an exemption from many of the rules that apply to your education. The rules have been laid down in a number of orders: The Degree Program Order, The Ministerial Orders on Admission and Enrolment, The Examination Order, etc. All orders can be found at www.retsinformation.dk. Other rules may be laid down in the academic regulations for your education - and those you can also in some cases apply for an exemption from.

Examples of situations where you can apply for an exemption:

  • If you need more than 3 examination attempts in a given exam
  • If you need an extension of the deadline for participation in/passing of the first-year exam
  • If you need extra time for the exam due to special circumstances
  • If you need a reduction of the enrolment requirement
  • If you would like to cancel an exam
  • If you have regretted signing up for a course, you can apply for an exemption to choose another course. Explain why you want to change courses. A change in courses must be granted on academic grounds and must be approved by your head of program in your study contract.

Remember that an exemption always requires that you can document exceptional circumstances

Remember also that you should register for courses in relation to your current situation - i.e. you must register for 30 ECTS per semester if you have an application for an exemption that is still in process. When the application is approved, the courses you do not want can be canceled.

How do you apply?

Your application must be sent directly to your board of studies via mit.au.dk.  The application module ensures you a faster and more efficient handling of the case. Please note that your application cannot be sent until you have entered all relevant information.

 

You can use the following rules of thumb, when you want to write an application for an exemption:

  • Identify yourself (student registration number, name, address and mobile number).
  • Write exactly what you are applying for and what you want an exemption from. You can read about the possible exemptions on this page, or you can contact your student counselor or Student Services ST for further guidance.
  • State the reason for your application. Remember that according to the academic regulations (and the current executive order) there must be 'exceptional circumstances' (read more below), in order to treat an application for an exemption. It is not considered 'exceptional circumstances', if you are going on a holiday or if you have had a cold while studying for the exam. Exceptional circumstances can often be documented, e.g. by a doctor's note or a written confirmation from a public authority. If possible, the documentation must be enclosed with the application.
  • If you are applying for a reduction of the enrolment requirement, you must enclose a study plan describing how you expect your future studies to proceed.
  • All applications for exemptions are normally processed within 6-8 weeks (July excluded).  However, it may take longer if documentation is lacking or if an interview is required.

In certain cases, you will be asked to come in for an interview with a director of studies/administrator in connection with the processing of your inquiry.

Remember that your student counselor can help you with exemption applications. You are also welcome to contact Student Services ST or an employee in AU Studies Administration ST if you are in doubt about the rules and guidelines.

Do you have any questions?

You are always welcome to contact studieservice.st@au.dk

Exemptions regarding advanced exams

If you are applying for an exemption in a course, which will be excluded from the study programme as a result of the semester structure, please find more information under the menu option Examination -> Exam registration and reexams

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