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Transfer and change of study programme

Transfer may be applied for by students at another university than Aarhus University who wish to be transferred to the same degree programme at Aarhus University.

Change of study programme may be applied for by students at Aarhus University who wish to change their studies from one Bachelor’s or Master’s degree programme to another. The change must not be considered simply a change of track/line or specialisation.

Medicine, Odontology or Psychology
At present, it is not possible to apply for transfer to these degree programmes. Possible applications or applications for dispensation will not processed by the board of studies, but rejected. If it becomes possible to transfer into these programmes at a later date, it will be announced on these pages.

Applicants with non-Danish qualifications
It is not possible to apply for transfer with non-Danish qualifications. If you wish to transfer to Aarhus University from an non-Danish institution, you must apply for regular admission. If you are granted admission, Aarhus University will always assess whether credit transfers may be granted for previously passed courses or subjects.

Winter admission
Please note that not all degree programmes are open for commencement of studies in January/February.

Be aware of the new application deadlines from winter admission 2017/18.

Requirements for Bachelor's students

Bachelor’s students must meet the following requirements in order for Aarhus University to process a request for transfer or change of study programme:

  • At the expected time of transfer, you must have passed all examinations equivalent to the first year of studies on the Bachelor’s programme to which you wish to transfer.
    We recommend you to acquaint yourself with the academic regulations of the Bachelor’s programme to which you wish to transfer in order to find out how comparable it is to the Bachelor’s programme you are transferring from. AU may, under special circumstances, allow change of study or transfer, even though the applicant has not passed study elements equivalent to the first year of study. You must then upload an application for exemption, when you apply for change of study or transfer through the digital application portal.
    You may also contact the student counsellors at Arts, Science and Technology, Health and Aarhus BSS for further information.
  • If you have not completed courses equivalent of the entire first year of the study programme at Aarhus University to which you are transferring, you can apply for enrolment on the study programme through the Coordinated Enrolment System (KOT). Here, you will also be asked to upload results and course descriptions from the courses you have passed on Bachelor’s level with a view to obligatory credit assessment.
  • There must be available slots at the relevant semester of the Bachelor’s degree programme to which you wish to transfer. If there are more qualified applicants than available slots, the applicant(s) selected will be chosen by lot. Special conditions apply for Bachelor’s programmes with restricted admission.
  • You must meet the general and specific admission requirements of the Bachelor’s degree programme to which you wish to transfer before commencement of studies. 
  • If you have been expelled from the university, you must upload the letter of expulsion you received from the university.

Requirements for Master's degree students

Master’s students must meet the following requirements in order for Aarhus University to process a request for transfer or change of study programme:

  • At the expected time of transfer, you must have passed all examinations equivalent to the first year of studies on the Master’s programme to which you wish to transfer.
    We recommend you to acquaint yourself with the academic regulations of the Master’s programme to which you wish to transfer in order to find out how comparable it is to the Master’s programme you are transferring from. AU may, under special circumstances, allow change of study or transfer, even though the applicant has not passed study elements equivalent to the first year of study. You must then upload an application for exemption, when you apply for change of study or transfer through the digital application portal.
    You may also contact the student counsellors at Arts, Science and Technology, Health and Aarhus BSS for further information.
  • If you have not completed courses equivalent of the entire first year of the study programme at Aarhus University to which you are transferring, you must instead apply for admission to the Master’s programme in question. Here, you will also be asked to upload results and course descriptions from the courses you have passed on Master’s level with a view to obligatory credit assessment.
  • There must be available slots at the relevant semester of the Master’s degree programme to which you wish to transfer. If there are more qualified applicants than available slots, the applicant(s) selected will be chosen by lot. Special conditions apply for Master’s programmes with restricted admission.
  • You must meet the general and specific admission requirements of the Master’s degree programme to which you wish to transfer before commencement of studies. 
  • If you have been expelled from the university, you must upload the letter of expulsion you received from the university.

How to apply online

Online application portal

Applications for transfer or change of study programme at Aarhus University must be submitted online through the digital application portal. Paper applications are not accepted.

Check out the admission requirements beforehand
Check out the specific admission requirements to the Bachelor’s programme or Master’s programme you are interested in before you prepare and submit your application.

Upload relevant documentation:

  • Diplomas and transcripts
  • Academic regulations, course descriptions and syllabus
  • Highschool diploma (transfer to Bachelor’s programmes)
  • Information regarding possible withdrawal from the university due to failed 3rd or 4th examination attempt or study inactivity. An application for dispensation must be included.
  • Letter of expulsion if you have been expelled from the university.
  • You current residence permit in Denmark (only non-EU/EEA/Swiss citizens)
  • Paid application fee (only non-EU/EEA/Swiss citizens). Go to webshop.

Documentation requirements
Diplomas and transcripts must be must be officially certified by your home institution.
If you are a current or previous student at Aarhus University, Aalborg University, Technical University of Denmark, Roskilde University, University of Southern Denmark, Copenhagen IT University or Copenhagen University, it is possible to submit your transcript of records through the application portal via data exchange.

Translation of documents
If the documents mentioned above are not in Danish, Norwegian, Swedish or English, they must be accompanied by translations into English.
Diplomas and transcripts must always be officially certified translations into English, either by your home institution or a certified translator.
Course descriptions may be translated by you, but in this case, your translation must be certified by your university.

Application guides

 

Application deadlines

There are two annual application deadlines. As from winter admission 2017/18, the application deadlines for transfer or change of study programme will follow the national deadlines for applying for Master’s degree programmes, which means the coming deadlines are as follows:

  • 1 April 2017 with a view to commencement of studies in August/September 2017.
  • 15 October 2017 with a view to commencement of studies in January/February 2018.
  • 1 March 2018 with a view to commencement of studies in August/September 2018.

Please note that not all degree programmes are open for commencement of studies in January/February. Master’s programmes with winter admission will be announced.

Application for transfer or change of study programme after the regular deadline  
For some programmes, but not all, the application deadline will be extended (2nd round admissions). Please note your application will only be processed if the programme is open for 2nd round admissions, even though it is technically possible to submit an application to all programmes. If not, you will receive a letter of rejection.

 

 

Reply to your application

Applications for transfer and study change are processed regularly.

However, applications are not processed until after the application deadlines due to the process of clarifying of the number of available slots on the study programme in question.

In addition, especially for study programmes with restricted admission, our reply regarding admission or rejection can only be sent out very late, for some programmes not until right before or even after commencement of studies.

You have 1 week to accept a possible admission offer through the application system.

Application fee

Application fee – non-EU/EEA/Swiss citizens

You are required to pay an application fee of DKK 750 per applicant (app. EUR 100 per applicant) to have your application(s) processed.

Exceptions from payment of application fee

Exempt from payment of application fee are non-EU/EEA/Swiss citizens:

  • with a Bachelor’s degree from a Danish educational institution.
  • applying for a Danish Innovation Scholarship (Next or Future Cropping);
  • applying on the basis of a Wise Preparatory Course from The Wang Yanan Institute for Studies in Economics and School of Economics, Xiamen University, China;
  • holding a permanent residence permit in Denmark (including Greenland and the Faroe Islands).
  • holding a temporary residence permit “with a view to” or “with the possibility of” permanent residency in Denmark (including Greenland and the Faroe Islands).
  • who are 'permanently resident' in one of the other Nordic countries (Norway, Sweden, Finland and Iceland), cf. Article 1 of the Danish Ministry of Foreign Affair’s Order No 54 of 17 June 1999 between Denmark, Finland, Iceland, Norway and Sweden regarding access to further education, provided they maintain their official residence in that country while enrolled at Aarhus University.
  • with a residence permit granted on the grounds of family reunification;
  • having become EU citizens pursuant to the Executive Order on Residence in Denmark for Aliens Falling within the Rules of the European Union (EU Residence Order); Applicants must upload documentation to their application for admission that their EU spouse is currently working in Denmark, e.g. by submitting copies of payslips or employment contract.
  • children of workers from non-EU/EEA countries having been granted a residence permit pursuant to Section 9M (previously 9C) of the Danish Aliens Act and whose parents have been granted residence permits pursuant to Section 9A of the Danish Aliens Act.
  • with a dual citizenship (EU/EEA + non EU/EEA) who decide to enter Denmark as an EU/EEA citizen (using both citizenships to enter Denmark is not possible).

Applicants with a temporary work permit in Denmark (e.g. green card) must pay application fee.

Please contact ma.admission@au.dk in due time before the application deadline if you are unsure whether you must pay application fee.

Terms of payment

  • Payment can only be made in DKK and only through the web shop.
  • Your receipt for payment must be uploaded to each of your possible applications for admission.
  • Your application(s) will only be processed if the total fee amount is paid by the application deadline.

Refund policy

  • Your application fee will be reimbursed if you accept an offer of admission, have paid your tuition fee and are enrolled at Aarhus University by 1 October.
  • Your application fee is reimbursed if you are awarded a scholarship before commencement of studies.
  • The application fee will only be reimbursed through the web shop.
  • If you are not offered admission, your application fee will not be reimbursed.

Tuition fees

Non-EU/EEA/Swiss citizens without a permanent residence permit in Denmark are liable to pay tuition fees during their enrolment at Aarhus University.

 

 

Questions and contact

Questions regarding transfer and change of study should be directed to:

 

304012 / i40