Choice of subjects and preliminary approuval

Choice of subjects abroad

Once you have found the university or universities at which you would like to do an exchange, you must go to their websites, find the course catalogue and search for relevant subjects. This can be very time-consuming, so allow plenty of time. You must choose courses corresponding to 30 ECTS credits per semester. If your host university does not use the ECTS system, you must find out how many of the university's points/credits/units correspond to 30 ECTS. If the course catalogue for the semester you are applying for is not yet available on the website, you must select your courses based on the current course offering. In case of subsequent changes, it will be possible to change your study plan.

Contact your study centre or the person responsible for your program if you have any questions concerning the choice of subjects or conversion of credits to ECTS.

Preliminary approval

You apply for a pre-approval of the subjects you will be doing abroad after you have received an answer to your application for an exchange place.

It is a requirement for going on exchange that you obtain a pre-approval of your subjects at the host institution.

The pre-approval is your guarantee that the subjects abroad can become part of your degree programme at AU.

If you need to change your subjects during your exchange, you are required to contact AU to update your pre-approval.

After your return to AU, you will receive a transcript of records from the host institution. The transcript of records needs to included when you apply for final approval of the subjects abroad. 

Learning Agreement

If going on an ERASMUS or Nordplus exchange, you must also fill in a Learning Agreement based on your preliminary approval. You must fill in a Learning Agreement in order to receive an Erasmus or Nordplus scholarship.

  • Read more about the requirements for receiving Erasmus and  Nordplus scholarships under "Funding" in the left-hand menu.

What is a preliminary approval?

A preliminary approval is an approval of the subjects you will be doing abroad. It is usually the board of studies that issues the preliminary approval. The board of studies wants to make sure that the subjects abroad are offered at the right level (bachelor/master) and that they meet the requirements of your study programme. The preliminary approval is your guarantee that you will receive credits for the subjects abroad when you return to AU.

When should  you apply for the preliminary approval?

You apply for preliminary approval of the subjects you will be doing abroad after you have received an answer to your application for an exchange place. You must obtain the preliminary approval before leaving for the host university.

How do you apply for the preliminary approval?

Most students submit their application for preliminary approval to their board of studies. To assess your application, the board of studies typically requires the following supporting documents

  • description of your study programme abroad
  • number of credits required for full-time studies at the host institution (credit translation)
  • course descriptions

Changes to the preliminary approval

If you need to change a subject in your preliminary approval during your exchange, you are required to inform your board of studies as soon as possible.