Erasmus Traineeship

Traineeships in the spring semester of 2023: Application deadline is 15 November 2022

If you wish to apply for an Erasmus+ grant for a traineeship with a start date in the period 1 January to 30 June 2023 and with end date 31 October at the latest, you must submit your application no later than 15 November 2022.

When you apply, you must submit an Erasmus+ Learning agreement for Traineeships. Your Learning agreement must be filled in and signed by all concerned. 

You can apply for an Erasmus+ Traineeship grant for the spring semester 2023 from 10 October 2022.

Why do a traineeship?

Today, your experience on your CV counts more than ever in the competition for the good jobs after graduation. An international traineeship is a unique opportunity to work in an exciting workplace and gain valuable experience as well as an international network. In addition to looking good on your CV, a traineeship is a way of putting your career plans to the test, and establishing whether your qualifications match requirements.

Who can apply?

You can apply for an Erasmus+ grant if you are doing a traineeship in one of the Erasmus+ countries. 

You cannot apply for an Erasmus+ grant if your traineeship takes place in Denmark, Greenland or the Faroe Islands. See the list of Erasmus+ countries to the right.

A traineeship can take place in:

  • a private or public company
  • an institution or organization
  • a research centre

Please note that you cannot receive an Erasmus+ grant for traineeships with EU institutions or organizations that administrer EU-programmes.

Applicants whose traineeship is located in the country of their nationality will have lower priority.

Applicants who receive support for monthly expenses from their traineeship will likewise have lower priority if the amount of applications exceeds available funds. 

PhD students at Aarhus University cannot apply for an Erasmus+ Traineeship grant.

What are the requirements?

  • The traineeship must be eligible for credit transfer to your current study programme at a minimum of 15 ECTS per semester
  • The traineeship must not prolong your period of study
  • The duration of your traineeship must be between 2 and 12 months (60 - 360 days)
  • You do not receive a salary from your traineeship host
  • You must apply BEFORE your traineeship start date. It is not possible to apply retroactively
  • Your ability to receive an Erasmus+ grant for a traineeship depends on whether you have previously received Erasmus+ stipends. You can receive Erasmus+ grant for studies and/or traineeship for a maximum of 12 months during your Bachelor degree programme and 12 months during your Master's degree programme
  • You can also apply for the Erasmus+ grant for a traineeship as a Recent Graduate. You must apply before you complete your Bachelor degree or Master's degree. Otherwise, the same rules and procedures apply

What about insurance?

It is your responsibility to ensure that you have the required insurance coverage during your Erasmus+ traineeship. 

Make sure to bring the European Health Insurance Card. EU-citizens can request the Blue Health Insurance card in Denmark (Danish CPR-number required) on Borger.dk.

As the European Health Insurance does not necessarily provide full coverage for all health-related expenses and is also not a travel insurance, we recommend that you take out travel and health insurance for the entire duration of your stay abroad. Make sure that the insurance you take our also includes liability and accident insurance. Accident insurance covers situations where you are injured yourself, and the liability insurance covers if you cause injury to another person or property belonging to others.

In case your host company/organisation has a business accident and business liability insurance, we recommend that you ask them to be covered by their insurance. The host company / organisation must confirm such coverage in Section C of your Learning Agreement.

If you are not eligible for coverage by the traineeship company's insurance, you must take on the required insurances yourself.   

PLEASE NOTE that it is not possible to be insured by Aarhus University.    

How much is the Erasmus+ traineeship grant?

The grant amounts to approx. 640 euro per month. 

You are inelilgible for the Erasmus+ grant (and your SU) if you receive a salary during your traineeship. Payment for certain documented expenses in relation to a traineeship, however, such as transportation, rent or telephone, may be permitted. 

Always inform the SU Office regarding your traineeship if you receive SU. Read more about the rules and regulations here: SU and salary during traineeship 

Erasmus+ Learning agreement for Traineeships

It is mandatory that you fill in and submit an Erasmus+ Learning agreement for Traineeships

You must submit your Learning agreement when you apply for the Erasmus+ Traineeship grant. The Learning agreement must be completely filled in and signed by: you, Aarhus University and your traineeship host.

Under certain cirsumstances where it is not possible for your traineeship host sign your Learning agreement within the application deadline, e.g. if you are going to do a traineeship at an embassy and are awaiting a security clearance before your traineeship host can sign the Learning agreement, please contact us at erasmus@au.dk

Who at Aarhus University can sign your Learning agreement?
It is your department at Aarhus University that must sign your Learning Agreement. It can either be an academic/internship supervisor, if that person can approve of the content of the traineeship and the number of ECTS that appears in the Learning Agreement, or one in a study centre. The person signing must be able to confirm that you are allowed to do a traineeship as part of your studies, that the content of the traineeship has been approved and that the number of ECTS in your Learning Agreement is correct.

How do I apply?

The application deadline for the spring semester 2023 is 15 November 2022 if your start date is between 1 Januay - 30 June 2023 and your traineeship ends no later than 31 October 2023 

It is a requirement that you submit a Learning Agreement for Traineeships to be eligible for an Erasmus+ grant.

You must submit your Learning agreement when applying for the Erasmus+ grant and it must be fill in and signed by all concerned.

You apply for the grant at the Erasmus+ Portal for Traineeships

How will I get an answer to my application?

When you have applied you will receive a confirmation from the International Centre.

If your application is successful, you will receive an Erasmus+ grant agreement for traineeships by email. The agreement must be signed and submitted before the grant can be disbursed.

Please note that the International Centre does not communicate with your host organisation. Remember to inform the Danish students' Grants and Loans Scheme (SU) Office about your traineeship.

Language test

If your work language is not your native language, you will be asked to undertake an online language assessment test.

The test is mandatory, but not particularly comprehensive, and the results of the test will have no impact on your eligibility for the Erasmus+ grant.

The test will be in your primary work language during the traineeship.

During your traineeship

If there are major changes to your responsibilites or your traineeship advisor, please complete the section  "During mobility" in your Learning Agreement for Traineeships.

After your traineeship - important!

When your traineeship ends, you must:

  • Submit your Traineeship certificate to the Erasmus+ Portal for Traineeships
    it is the last part of your Learning Agreement. It must be filled in and signed by your traineeship host
     
  • Complete an EU Participant report (online evaluation form). It will be emailed to you at the end of your traineeship. 

Questions?

If you have questions, please wrrite to the AU Erasmus+ team at erasmus@au.dk