Erasmus Traineeship

IMPORTANT INFORMATION about application deadlines for the Autumn 2021 semester

  • Your traineeship start date is in July or August 2021

If your traineeship start date is in July or August 2021, your must submit your application for an Erasmus+ grant no later than 20 June 2021. You must enclose documentation that you have obtained a traineeship position e.g. an email correspondence with your traineeship host or a contract. The start and end dates of your traineeship must appear from the correspondence / the contract.

As there is limited funding available for traineeships beginning in July or August, we recommend that you postpone your start date until September if possible. This is due to a technicality in connection with the transmission to the new Erasmus+ programme that is launched 1 September 2021.

  • Your traineeship start date is 1 September or later

For students with a traineeship start date from 1 September 2021 onwards, the application system will open 15 August 2021.

We will process applications continually as they come in, and there will not be a fixed deadline. However, please note that according to the Erasmus+ rules, you cannot apply for an Erasmus+ grant after your traineeship has started. This means that you must submit your application the day before the official traineeship start date at the very latest and preferably as early as possible.

You must enclose documentation that you have obtained a traineeship position e.g. an email correspondence with your traineeship host or a contract. The start and end dates of your traineeship must appear from the correspondence / the contract.

Why do a traineeship?

Today, your experience on your CV counts more than ever in the competition for the good jobs after graduation. An international traineeship is a unique opportunity to work in an exciting workplace and gain valuable experience as well as an international network. In addition to looking good on your CV, a traineeship is a way of putting your career plans to the test, and establishing whether your qualifications match requirements.

Who can apply?

You can apply for an Erasmus stipend if you doing a traineeship in one of the 32 Erasmus countries. 

You cannot apply for an Erasmus stipend if your traineeship takes place in Denmark, Greenland or the Faroe Islands. See the list of Erasmus countries to the right.

A traineeship can take place in:

  • a private or public company
  • an institution or organization
  • a research centre

Please note that you cannot receive an Erasmus stipend for traineeships with EU institutions or organizations that administrer EU-programmes.

If the amount of applications exceeds available funds, applicants whose traineeship is located in the country of their nationality will have lower priority.
Applicants who receive support for monthly expenses from their traineeship will likewise have lower priority if the amount of applications exceeds available funds. 

What are the requirements?

  • The traineeship must be eligible for credit transfer to your current programme at a minimum of 15 ECTS per semester. The traineeship must not prolong your period of study.
  • You can also apply for the traineeship stipend as a Recent Graduate. You must apply no later than 3 months prior to graduation. Otherwise, the same rules and procedures apply.
  • Your duration of your traineeship must be between 2 and 12 months.
  • Your ability to receive an Erasmus traineeship stipend depends on whether you have previously received Erasmus stipends. You can receive Erasmus stipends for studies and/or traineeship for a maximum of 12 months during your Bachelor degree programme, 12 months during your Master's degree programme and 12 months at PhD level.

Is there a language test?

If your working language is not your native language, you will be asked to undertake two online language assessment tests, one at the start and one at the end of the traineeship. The tests are compulsory, but not particularly comprehensive, and the test results have no impact on your traineeship or the stipend. The tests will be in your primary working language during the traineeship.

 The purpose is to measure the effect of a period of working abroad on language proficiency.   

What about insurance?

It is your responsibility to ensure that you have the required insurance coverage during your Erasmus traineeship. 

First, make sure that you have the European Health Insurance Card. EU-citizens can request the Blue Health Insurance card in Denmark (Danish CPR-number required) on Borger.dk

Please note that European Health Insurance does not cover all situations. Consequently, we recommend that you take out travel and health insurance covering, among other things, home transport.

For internships abroad, pay special attention to the fact that you must also have a liability and accident insurance. Accident insurance covers situations where you are injured yourself, and the liability insurance covers if you cause injury to another person or property belonging to others.

Often the traineeship company has a business accident and business liability insurance, and we recommend that you ask the company to be covered by this. Please ensure that the traineeship company confirms such coverage in Section C of your Learning Agreement.

If you are not eligible for coverage by the traineeship company's insurance, you must take out the required insurances yourself.   

PLEASE NOTE that it is not possible to be insured by Aarhus University.    

How much is the traineeship stipend?

The stipend amounts to approx. 450 euro per month. 

You cannot receive the stipend or SU if you receive a salary during your traineeship. Payment for certain documented expenses in relation to a traineeship, however, such as transportation, rent or telephone, may be permitted. 

Always inform the SU Office regarding your traineeship if you receive SU. Read more about the rules and regulations here: SU and salary during traineeship 

How do I apply?

You apply for an Erasmus+ grant for your traineeship in MoveON.

It is a requirement that you submit a Learning Agreement for Traineeships to be eligible for an Erasmus+ grant.

If you are unable to submit the final Learning Agreement for Traineeships before the application deadline, you must enclose other documentation that proves that you have made an agreement with a traineeship host. The could be an email correspondence with the host institution or a contract. The dates of your traineeship must appear from the documentation.

If you do not enclose the Learning Agreement for Traineeships with your application, you will be asked to submit it later.


The application deadline for the Autumn 2021 semester is dependent on the traineeship start date:

  • The start date is in July or August 2021: The application deadline is 20 June 2021.
  • The start date is from 1 September onwards: You must apply the day before your official start date. We process applications continually.


How will I get an answer to my application?

After the application deadline, you will receive a confirmation from the International Centre. If your application is successful, you will receive an Erasmus grant agreement for traineeships by email. The agreement must be signed and submitted before the grant can be disbursed.

Please note that the International Centre does not communicate with your host organisation. Remember to inform the Danish students' Grants and Loans Scheme (SU) Office about your traineeship.

During your traineeship

If there are major changes to your responsibilites or your traineeship advisor, please complete the section  "During mobility" in your Learning Agreement for Traineeships.

After your traineeship - important!

When you return, you must:

  • Submit your Traineeship Certificate (the last part of your Learning Agreement) in the online application portal, where you also applied for the grant.
  • If you have taken the initial language test (see section "Is there a language test" above), you have to complete the final part. A link will be sent to you.
  • Complete an EU online evaluation form. It will be emailed to you at the end of your traineeship. 

Questions?

If you have questions, please contact:

Sara Ølholm Eaton
International Office
8715 2429
erasmus@au.dk