Corona information from the Faculty of Arts

EXAMS AND REEXAMS WINTER 20/21

Exams during lockdown: Has your exam form been changed?

14 January 2021

If you are going to take an exam, which normally requires you to attend in person, there are three options:

  1. Your exam form has not been changed, but the exam is held via Zoom
  2. Your exam form has been changed so that it can be held without attendance, e.g. in writing or online via Zoom. The new form of examination is described in the emergency academic regulations.
  3. The form of your exam cannot be changed. This means that you must take the exam with physical attendance as described in your academic regulations

In the list, you can see what applies to your specific exam. If your exam form has been changed, you can also find the emergency academic regulations in the list.

Please note that the changes apply to all exams during the exam period 20/21, including re-examinations – also after 7 February, even if the restrictions are changed after that time.

If your exam is held via Zoom (without any other changes)

When will my exam take place, and where will I get the link to Zoom?

You can find your exam date in the exam schedule

You can see the specific time of your exam and the link to Zoom in the Digital exam system.

Guide to online exams

You can find information and guidance on taking online exams on the page here:

If your exam form has been changed (emergency academic regulations)

Where can I find the describtion of my changed exam form?

You can find information about your examination form in this overview.

Please note that if you are going to re-examination, this form of examination may also have been changed. The re-examination form is also described in the overview.

When will my exam take place?

You can see your exam date in the exam schedule

You can see the specific time of your exam and, if necessary, the link to Zoom in the Digital exam system.

Guide to online exams

You can find information and guidance on taking online exams on the page here:

What are my options if I test positive for Covid-19 and have symptoms that prevent me from from taking an exam?

If you have tested positive for Covid-19 and have symptoms that are so severe that you cannot take an exam (whether you are supposed to attend in person or not), you can apply for dispensation to de-register from this exam and to register for the re-examination in the same exam period. These are the same rules that apply to any other illness. 

Your options if you cannot take an exam due to illness.

If you are going to take an exam with physical attendance

Guidelines if you are to attend an exam on campus

The week before your exam, you will receive an email (sent via Digital Exam), which tells you how to behave, when you turn up on campus.

Covid-19 tests before in-person participation

On behalf of the public health authorities, AU strongly encourages all of you to take a Covid-19 test before participating in any scheduled in-person exams or other activities.

You can get a standard PCR test for free at a variety of locations, including on AU’s main campus in Aarhus at the Lakeside Lecture Theatres. Check your options for PCR tests on your region’s website.

You can also get a quick test (also free). Check the coronasmitte.dk website to find out where you can be tested (in Danish only).

If you are unable to attend the exam due to self-isolation as a result of infection/suspicion of infection with Covid-19

If you have symptoms of Covid-19 or are self-isolating because you have tested positive or been in close contact with someone who has Covid-19, you must NOT come to campus.

If this prevents you from attending an exam in person, you have the option of de-registering and then registering for the re-examination in February.

Please note that the form of the re-examination may be different from the form of the ordinary exam (see the academic regulations). The date of the re-examination is stated in the exam plan.

What to do

If you want to de-register from an exam and register for the re-examination, you must submit an application for dispensation via mytstudies.au.dk before the time at which the exam in question starts.

Remember to clearly state which exam your application is regarding – both the time and the name of your exam.

You must attach the following documentation:

  • If you have tested positive for Covid-19: You must send us a copy of your test result from sundhed.dk as well as your application for dispensation. This test result must be no more than seven days old.
  • If you are self-isolating because you have symptoms, or because you have been in close contact with someone who has tested positive, you must complete and submit this solemn declaration.

Please contact us no later than before your exam start date

For both types of exam, it is important that you submit an application for dispensation as well as relevant documentation before the time at which your exam starts at the very latest. If you do this on time, you will not use a examination attempt. If you fail to submit the form on time, you will be registered as absent, which means that you will have used one of your attempts to pass the exam.

Can I take an exam in person on campus if I belong to an at-risk group?

If you belong to an at-risk group, you can take exams just like any other student because the exams will be conducted in accordance with the national guidelines to avoid the spread of infection. However, you are entitled to an assessment of the extent to which special measures need to be taken in connection with your exam. This will involve an all-round assessment of your illness, the framework for the exam, and the academic objectives being tested.

If you want special terms and conditions to apply because you belong to an at-risk group, you must submit an application for dispensation via mystudies.au.dk no later than 14 days before the exam in question. When you apply for dispensation, you must also provide a doctor’s certificate.

Can I take an exam in person if I live with or are related to a person belonging to an at-risk group?

If you are in close contact with a person belonging to an at-risk group, you can attend exams on campus in person just like any other student. All exams will be conducted in accordance with the national guidelines to avoid the spread of infection.

Travel to other countries or regions. Could this affect my exams?

The Ministry of Foreign Affairs of Denmark has advised against all non-essential travel to a wide range of countries and regions owing to Covid-19. If you travel to any of these countries or regions, you must observe the current guidelines for self-isolation which you will find on the ministry’s homepage.

If your trip and subsequent self-isolation prevent you from attending an exam in person on campus, you have the option of de-registering and then registering for the re-examination in February.

Please note that the form of the re-examination may be different from the form of the ordinary exam (see the academic regulations). The date of the re-examination is stated in the exam plan.

What to do

If you want to de-register from an exam and register for the re-examination, you must submit an application for dispensation via mystudies.au.dk before the time at which the exam in question starts.

Remember to clearly state which exam your application is regarding – both the time and the name of your exam.

When you apply, you must attach proper documentation of your trip (plane tickets or other documents). The period of isolation starts on the date on which you return home.

What happens if my examiner is prevented from coming to campus in person owing to Covid-19?

If your examiner is prevented from coming to campus in person, your exam will be conducted online if possible. If it is impossible to conduct your exam online without changing the form of the exam, we will try to move it to a later date. Alternatively, you will be registered for the re-examination without having used one of your attempts to pass the ordinary exam. 

If your examiner is prevented from attending an exam in person, Arts Studies Administration will send you an email before your exam.

So you need to be prepared in case your exam is changed into an online exam, for instance by bringing a computer and other equipment you may need in an online exam. You will have the option of using the exam room that has been booked, even though your examiner is taking part from home via Zoom.

Exam obstacles arising from covid-19

8 January 2021

If you are prevented from taking an ordinary exam because of covid-19, for example, if you have young children at home (children in the 4th grade or younger), if you are a part of the country’s emergency response services, or if you are seriously ill, you can apply for dispensation to deregister from the exam and take the re-examination without losing an examination attempt. You need to apply via mystudies.au.dk and attach documentation to show how covid-19 prevents you from taking the exam:

  • Participation in emergency response services: statement by employer
  • Young children at home: solemn declaration
  • Serious illness (including immediate family): doctor’s certificate

PROFESSIONAL MASTER'S STUDENTS

Exams

11 December 2020

As a professional Master’s student, you can withdraw from an exam up to one week before the first day of the exam.

You withdraw by writing an e-mail to Study Center Arts. Please state wich exam you want to withdraw from.

If you wish to register for the re-exam instead, please write to Study Center Arts. Find your examdate and deadline for registration in your exam plan.

NB: The above mentioned rules only apply until 31 January 2021. After that the general rules for re-examination, where you must have used an examination attempt in the ordinary examination period to be registered for the re-examination in the re-examination term, will apply again.

MASTER'S THESES

If you are prevented from working on your thesis as a result of Covid-19

14 December 2020

Below, you can read more about the Covid-19-related factors that may give grounds for applying for an exemption for postponed submission deadline.

However, please note that the Danish Agency for Science and Higher Education at the end of March 2020 have clarified that the Covid-19 pandemic does not in itself constitute an exceptional circumstance.

Postponing your deadline owing to changes in your thesis project

If the Covid-19 pandemic prevents you from working on your Master's thesis, you must, in collaboration with your supervisor, check whether you can reschedule your plan and/or your Master's thesis by adapting, for example, theory, method, alternative literature or other work plan, so that you can submit it by the deadline.

If you feel that such adjustments will require extra time, you can apply for dispensation to postpone your submission deadline.

You apply for an exemption via the form at mitstudie.au.dk. You need to attach documentation in the form of Confirmation by supervisor*.

When you and your supervisor complete the supervisor's confirmation, it must be clearly stated how the academic obstacles are linked to the examination attempt you are in the process of.

Generally speaking, your submission deadline will be postponed for the length of time that your supervisor believes these adjustments will take. For instance, if your supervisor believes that it will take two weeks to adjust your thesis project, your submission deadline will normally be postponed by two weeks.

Postponing your deadline owing to academic problems

If your thesis cannot be adjusted and you are prevented from working on your thesis wholly or partially owing (for instance) to a lack of access to data, informants, laboratories, sources or vital literature, you can apply for dispensation to postpone your submission deadline.

You apply for an exemption via the form at mitstudie.au.dk. You need to attach documentation in the form of Confirmation by supervisor*.

Your supervisor needs to explain why it is impossible for you to continue to work on your thesis. At the same time, it must be clearly stated how the academic obstacles are linked to the examination attempt you are in the process of.

Generally speaking, your submission deadline will be postponed for the length of time that you are prevented from working on your thesis. It is quite normal for access to literature to be limited because books are on loan, or because there is a queue to borrow them. So you need to show that any lack of access is due solely to the lockdown of the libraries. Your supervisor must confirm that the works in question are vital for the thesis, and that he/she cannot help you to gain access.

* If you need to use the signature feature, you must open the document in Adobe. If this does not happen automatically, and you cannot switch to Adobe immediately, you can save the document, right-click the saved document, select 'Open with' and select Adobe.

ACCESS TO CAMPUS

The Aarhus and Emdrup campuses are closed

14 January 2021

The Aarhus and Emdrup campuses will be closed at least through Sunday 7 February. It will only be possible for students to access AU buildings in exceptional situations in connection with in-person exams and classes.

No student events or activities organised by student associations of any kind may be held during this period.

Students may not use study spaces, libraries, canteens, and so on. However, you may still turn in and borrow library materials for use in connection with research and classes. More information is posted on the AU Library website.

TEACHING IN THE SPRING SEMESTER 2021

Teaching in the spring semester 2021

Lecture participation in the spring 2021

18 December 2020

Since the spring classes are affected by the risk of quarantine for both students and teaching staff, it has been decided that the attendance requirement in connection with classroom participation does not apply in the spring of 2021.

Instead, you must meet the requirements for classroom participation by taking part in the activities set by your teacher via Blackboard at the start of the course cf. the curriculum.

Division into classes

If a course is divided into classes, you will be assigned to a class automatically.

Due to the current coronavirus restrictions, it will not be possible to apply to change or swap classes in spring 2021.

ABROAD STUDIES IN SPRING 2021

AU recommendations regarding abroad studies in spring 2021

  • I am planning to study abroad in spring 2021. Can I go?
  • Can I postpone my study abroad to Autumn 2021?
  • What if I want to cancel my study abroad in Spring 2021?
  • My study abroad has been cancelled and now I need temporary accomodation, what do I do?

Find the answers at the AU Corona/Covid-19 - FAQ for students

If your stay is interrupted or you cannot go abroad

27 November 2020

Due to the coronavirus situation, a number of planned study periods abroad are unfortunately not possible. This may be your host university, who cancels, or yourself, who, for one reason or another, does not want or can go abroad. You can read more about your alternative options below

Students at ITTU

19 November 2020

If you return from your stay broad or if you have not been able to go abroad, you can instead register for the courses on the second semester of the bachelor's degree programme that is part of your ITTU – even though the semester has already started.

You must notify us by submitting an application for exemption via mystudies.au.dk.

In the "What are you applying for" field, just write, "I interrupt my study abroad in the spring semester 2021 and want to be registered for the teaching at AU".

You do not need to justify or to attach documentation.

Once we have received your application, you will receive an email with information about which courses you have been registered for.

Options for AU students going on exchange

 

If you return from your period of study abroad or if you have not been able to go abroad, you will have the opportunity to register for teaching and exams at AU, even though the semester has already started.

Your options regarding an alternative course depend on your academic regulations and the specific range of courses in the spring semester.

If you wish to cancel your period of study abroad and to be registered for courses at AU, you must notify us by submitting an application for exemption via mystudies.au.dk.

In the "What are you applying for" field, just write "I interrupt my study abroad in the spring semester 2021 and want to be registered for the teaching at AU".

You do not need to justify or to attach documentation.

Once we have received your application, you will receive an email with information about which courses you have been registered for.

If you are unsure about which courses you can be registered for, please contact Study Centre Arts.

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