Corona information from the Faculty of Arts

ACCESS TO CAMPUS

Guidelines for staying on campus

21 May 2021

You are free to access and stay on campus if you comply with the guidelines:

  • You may only turn up if you have documentation for a maximum of 72 hours of old negative Corona test or a valid 'corona passport'. Random checks will be carried out.
    From 1 August the requirement for test/Coronapas is no longer expected to apply.
    Guidelines for testing

If you want to use a vacant room for group work, on line exams or similar, you must book the room (even if you are outside the room and can see that it is vacant. Cleaning staff must be able to see in the systems that the room has been in use).

How to book vacant classrooms and group rooms

Student-run events

7 June 2021

The study areas and classrooms at the Faculty of Arts may be used for both academic and social events. 

How do I request to host an event?

  • Student organizations at Arts: Student organizations who wish to host an activity/event on campus must fill out a Room loan agreement and send it to artsbyg@au.dk. They will assist with the further information and planning.
  • Other students and employees: Other students and employees who wish to host an activity/event on campus must contact Study Centre Arts at studiecenter.arts@au.dk. 
  • Student organizations, students and employees who wish to host an outdoors activity/event on the property of Arts must contact Arts Building Service at artsbyg@au.dk who will give further information. Please note, however, that outdoor areas cannot be booked or reserved.

 

 

Guidelines

The special corona guidelines for stays on campus must be complied with:

The same applies to the points in the AU Corona Checklist for student-run events:

  • Checklist for student organised events (NOTE: The checklist describes that events may only be held by agreement with the local head of building services. At Arts, events may only be held by agreement with either Study Centre Arts or Arts Building Service as per instructions above.)

 

Which areas of study and classrooms can I use for events?

A list of study areas and classrooms as well as their room capacity can be found on the Arts Building Services Corona page. Purely social events are preferably placed in the study areas.

 

When can my event take place?

Activities/events on campus can take place on Monday to Friday between 16-20 (4-8 PM). You can request for activities/events until 2 July 2021. The activity/event must take teaching activities, neighbors and staff into account.

For events with alcohol

Friday bars and other events with alcohol can only take place in the study areas on Fridays between 16-20 (4-8 PM). During this special period, the Friday bars do not take precedence when it comes to reserving the study area that they otherwise normally use. Instead, the first-come, first-served principle applies here.

At an event with alcohol it is the event organizers job to ensure that all participants have a valid corona pass or a negative corona test.

Note that events with alcohol require an alcohol license.

INTRODUCTORY WEEK 2021

Information about introductory week

Information relateted to the introductory week will be available here:

TEACHING IN THE AUTUMN SEMESTER 2021

Lecture participation in the autumn 2021

8 July 2021

It has been decided that the attendance requirement in connection with classroom participation does not apply in the autumn of 2021.

Instead, you must meet the requirements for classroom participation by taking part in the activities set by your teacher at the start of the course cf. the curriculum.

EXAMS SUMMER 2021

Exams during lockdown: Has your exam form been changed?

13 April 2021

If you are going to take an exam, which normally requires you to attend in person, there are three options:

  1. Your exam form has not been changed, but the exam is held via Zoom
  2. Your exam form has been changed so that it can be held without attendance, e.g. in writing or online via Zoom. The new form of examination is described in the emergency academic regulations.
  3. The form of your exam cannot be changed. This means that you must take the exam with physical attendance as described in your academic regulations

In the list, you can see what applies to your specific exam. If your exam form has been changed, you can also find the emergency academic regulations in the list.

Please note that the changes apply to all exams during the exam period summer 2021, including re-examinations.

If your exam is held via Zoom (without any other changes)

When will my exam take place, and where will I get the link to Zoom?

You can find your exam date in the exam schedule

You can see the specific time of your exam and the link to Zoom in the Digital exam system.

Use of vacant rooms on campus for online exams

You have the opportunity to book a vacant room on campus for your online exam - e.g. if your internet connection is unstable, if you live with several people or have children in the house.

Read more about how to book a vacant room here.

Guide to online exams

You can find information and guidance on taking online exams on the page here:

If your exam form has been changed (emergency academic regulations)

Where can I find the describtion of my changed exam form?

You can find information about your examination form in this overview.

Please note that if you are going to re-examination, this form of examination may also have been changed. The re-examination form is also described in the overview.

When will my exam take place?

You can see your exam date in the exam schedule

You can see the specific time of your exam and, if necessary, the link to Zoom in the Digital exam system.

Use of vacant rooms on campus for online exams

You have the opportunity to book a vacant room on campus for your online exam - e.g. if your internet connection is unstable, if you live with several people or have children in the house.

Read more about how to book a vacant room here.

Guide to online exams

You can find information and guidance on taking online exams on the page here:

If you are going to take an exam with physical attendance

Guidelines if you are to attend an exam on campus

  • You may only turn up if you have documentation for a maximum of 72 hours of old negative Corona test. Random checks will be carried out.
    Guidelines for testing
  • You must comply with the general guidelines for the prevention of infection, including guidelines for hand hygiene. 

Read more about the general guidelines here.

The week before your exam, you will receive an email (sent via Digital Exam), which tells you how to behave, when you turn up on campus.

Can I take an exam in person on campus if I belong to an at-risk group?

If you belong to an at-risk group, you can take exams just like any other student because the exams will be conducted in accordance with the national guidelines to avoid the spread of infection. However, you are entitled to an assessment of the extent to which special measures need to be taken in connection with your exam. This will involve an all-round assessment of your illness, the framework for the exam, and the academic objectives being tested.

If you want special terms and conditions to apply because you belong to an at-risk group, you must submit an application for dispensation via mystudies.au.dk no later than 14 days before the exam in question. When you apply for dispensation, you must also provide a doctor’s certificate.

Can I take an exam in person if I live with or are related to a person belonging to an at-risk group?

If you are in close contact with a person belonging to an at-risk group, you can attend exams on campus in person just like any other student. All exams will be conducted in accordance with the national guidelines to avoid the spread of infection.

Travel to other countries or regions. Could this affect my exams?

The Ministry of Foreign Affairs of Denmark has advised against all non-essential travel to a wide range of countries and regions owing to Covid-19. If you travel to any of these countries or regions, you must observe the current guidelines for self-isolation which you will find on the ministry’s homepage.

If your trip and subsequent self-isolation prevent you from attending an exam in person on campus, you have the option of de-registering and then registering for the re-examination in February.

Please note that the form of the re-examination may be different from the form of the ordinary exam (see the academic regulations). The date of the re-examination is stated in the exam plan.

What to do

If you want to de-register from an exam and register for the re-examination, you must submit an application for dispensation via mystudies.au.dk before the time at which the exam in question starts.

Remember to clearly state which exam your application is regarding – both the time and the name of your exam.

When you apply, you must attach proper documentation of your trip (plane tickets or other documents). The period of isolation starts on the date on which you return home.

What happens if my examiner is prevented from coming to campus in person owing to Covid-19?

If your examiner is prevented from coming to campus in person, your exam will be conducted online if possible. If it is impossible to conduct your exam online without changing the form of the exam, we will try to move it to a later date. Alternatively, you will be registered for the re-examination without having used one of your attempts to pass the ordinary exam. 

If your examiner is prevented from attending an exam in person, Arts Studies Administration will send you an email before your exam.

So you need to be prepared in case your exam is changed into an online exam, for instance by bringing a computer and other equipment you may need in an online exam. You will have the option of using the exam room that has been booked, even though your examiner is taking part from home via Zoom.

MASTER'S THESES SPRING 2021

Opportunities to apply for a deadline postponement due til Covid-19-related conditions

17 March 2021

Below, you can read more about the Covid-19-related factors that may give grounds for applying for an exemption for postponed submission deadline.

However, please note that the Danish Agency for Science and Higher Education at the end of March 2020 have clarified that the Covid-19 pandemic does not in itself constitute an exceptional circumstance.

Postponing your deadline owing to changes in your thesis project

If the Covid-19 pandemic prevents you from working on your Master's thesis, you must, in collaboration with your supervisor, check whether an adaption of for example theory or method, alternative literature or a change in the work plan, can make i possible to submit the thesis by the deadline.

If you assess that such adjustments will require extra time, you can apply for dispensation to postpone your submission deadline.

You apply for an exemption via the form at mitstudie.au.dk. You need to attach documentation in the form of Confirmation by supervisor*.

When you and your supervisor complete the supervisor's confirmation, it must be clearly stated how the academic obstacles are linked to the examination attempt you are in the process of, and how the extra time for which you apply will compensate for the time required for the reorganisation .

If an exemption is granted, the postponement of the deadline for submission will be based on the length of time the supervisor assesses that it takes to get the adjustment in place, but not necessarily be identical to this.

Postponing your deadline owing to academic problems

If it is assessed that it is not possible to adapt your thesis in such a way that you can continue to work, and your Master's thesis process has been completely or partially stalled because of a lack of access to data, informants, laboratories, sources or central literature, you may apply for an exemption to postpone submission deadline.

You apply for an exemption via the form at mitstudie.au.dk. You need to attach documentation in the form of Confirmation by supervisor*.

Your supervisor must clearly state, what prevents you from working on your thesis. At the same time, it must be clearly stated how the academic obstacles are linked to the examination attempt you are in the process of and how the extra time for which you apply will compensate for the problems.

If an exemption is granted, the postponement of the deadline for submission will be based on the length of time the supervisor assesses that the you will be prevented from working, but not necessarily be identical to this.

It is quite normal for access to literature to be limited because books are on loan, or because there is a queue to borrow them. So you need to show that any lack of access is due solely to the lockdown of the libraries. Your supervisor must confirm that the works in question are vital for the thesis, and that he/she cannot help you to gain access.

* If you need to use the signature feature, you must open the document in Adobe. If this does not happen automatically, and you cannot switch to Adobe immediately, you can save the document, right-click the saved document, select 'Open with' and select Adobe.

ABROAD STUDIES IN FALL 2021

If your stay is interrupted or you cannot go abroad

15 July 2021

Due to the coronavirus situation, a number of planned study periods abroad are unfortunately not possible. This may be your host university, who cancels, or yourself, who, for one reason or another, does not want or can go abroad.

If you return from your period of study abroad or if you have not been able to go abroad, you will have the opportunity to register for teaching and exams at AU, even though the semester has already started.

Your options regarding an alternative course depend on your academic regulations and the specific range of courses in the autumn semester.

If you wish to cancel your period of study abroad and to be registered for courses at AU, you must notify us by submitting an application for exemption via mystudies.au.dk.

In the "What are you applying for" field, just write "I interrupt my study abroad in the fall semester 2021 and want to be registered for the teaching at AU".

You do not need to attach documentation.

Once we have received your application, you will receive an email with information about which courses you have been registered for.

If you are unsure about which courses you can be registered for, please contact Study Centre Arts.

Options for AU students going on exchange

15 July 2021

If you have received pre-approval of international electives on the third semester of your Master’s degree programme, but do not have the opportunity to complete your stay as a result of Covid-19, you will be able to take courses offered at a Danish university instead in autumn 2021.

If you wish to make use of this option, you must apply for a change of your advance approval via the form at mitstudie.au.dk.

The courses at the Danish university must live up to the requirements stated below for ' International electives ':

  • The courses must be within the programme's most important subject area and must meet the requirements for progression and coherence to the knowledge, skills and competences accumulated during the first year of the Master's degree programme.
  • The international electives must also include elements that are thematically or methodologically relevant to the student's Master's thesis on the 4th semester of the Master's degree programme.
  • The student must be able to participate actively in an academic educational environment in which the teaching must take place in English or another foreign language.

PROFESSIONAL MASTER'S STUDENTS

Exams

9 February 2021

As a professional Master’s student, you can withdraw from an exam up to one week before the first day of the exam.

You withdraw by writing an e-mail to Study Center Arts. Please state wich exam you want to withdraw from.

If you wish to register for the re-exam instead, please write to Study Center Arts. Find your examdate and deadline for registration in your exam plan.

NB: The above mentioned rules only apply until 31 August 2021. After that the general rules for re-examination, where you must have used an examination attempt in the ordinary examination period to be registered for the re-examination in the re-examination term, will apply again.

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