Corona information from the Faculty of Arts

ACCESS TO CAMPUS

Access to the campus in connection with the partial and gradual reopening

14 April 2021

You may only turn up on campus if you need to attend classes, if you have booked a classroom/group room or if you have been informed that you can use your assigned Master's thesis study space.

Guidelines for preventing infection while on campus

14 April 2021

  • To access the buildings, you must bring your key card/student ID card, as the doors to the buildings will still be locked.
  • You may only turn up if you have documentation for a maximum of 72 hours of old negative Corona test. Random checks will be carried out.
  • You must wear a face mask when you move around indoors at the university, and comply with the general guidelines for the prevention of infection, including guidelines for hand hygiene and distance. 

Read more about the general guidelines here.

Group rooms and study spaces on campus

12 April 2021

In connection with the reopening of the university, students will be able to use the study facilities at the university again. Please note that study spaces at the university's libraries are still closed, so far until 21 April.

  • Students at the faculty of Arts can now book group rooms and vacant classrooms for study activities, etc.
  • Booking is made online via the booking system.
  • The rooms are allocated on a first-come-,-served basis.
  • As the university is subject to a threshold for the maximum number of students allowed to be present on campus at a time, it is unfortunately not possible to be sure of getting a room.
  • You may only turn up on campus if you have booked a room or if you need to attend teaching on campus.

 See guidelines for preventing infection while on campus above

Acces to study spaces for Master's thesis students

13 April 2021

Students who have been assigned a study space for their Master's thesis work have been contacted directly by email with information about the possibility of using the allocated study space within the university's limited capacity.

See guidelines for preventing infection while on campus above

Student-run events

14 April 2021

The study areas at the Faculty of Arts may – by agreement with the Building Services – be used for academic/social events. E.g. lectures and academic debate events.

The possibility of holding parties or purely social events on campus is still suspended – provisionally until 20 April.

Guidelines

The special corona guidelines for stays on campus must be complied with:

  • See 'Guidelines for preventing infection while on campus' above

The same applies to the points in the AU Corona Checklist for student-run events:

Which areas of study can I use for academic/social events?

See the list of study areas at the Arts Building Services Corona page. Please note that the maximum number of people in the rooms has been reduced due to the two-metre distance requirement.

When can I hold my event?

You can apply for an event on Monday to Friday between 16-20. Events must be held with due consideration for teaching activities, neighbours and employees.

How do I request to hold an academic/social event?

Fill out and send a completed local loan agreement.

AU Library

The departments of AU Library will start reopening April 21.

TEACHING IN THE SPRING SEMESTER 2021

Spring 2021 classes

12 April 2021

The majority of the teaching in spring 2021 will take place online, but the government's reopening plan makes it possible to organise physical teaching activities to a limited extent.

From Week 15 or 16, depending on what is practically possible, teaching will be offered with attendance at the university on a small number of courses.

According to the Vice-dean's email to students on 9 April, it is unfortunately far from all students who will be given the opportunity to attend classes in this phase of the reopening – the priority is the first year of the Bachelors degree programmes and Master's programmes without associated Bachelor programmes and courses that contain important practical elements.

Students who are included in the reopening will be notified directly via Blackboard.

Lecture participation in the spring 2021

18 December 2020

Since the spring classes are affected by the risk of quarantine for both students and teaching staff, it has been decided that the attendance requirement in connection with classroom participation does not apply in the spring of 2021.

Instead, you must meet the requirements for classroom participation by taking part in the activities set by your teacher via Blackboard at the start of the course cf. the curriculum.

See guidelines for preventing infection while on campus above

Division into classes

If a course is divided into classes, you will be assigned to a class automatically.

Due to the current coronavirus restrictions, it will not be possible to apply to change or swap classes in spring 2021.

Get help keeping up with your coursework if you aren’t able come to campus because of the coronavirus

9 February 2021

If you have classes with physical attendeance and aren’t able to come to campus due to a situation that’s directly related to the coronavirus, you can apply for an academic assistant who will help you keep up with your coursework.

An academic assistant is a fellow AU student who communicates what’s happening in your classes to you while you are unable to attend on-site classes.

Your academic assistant helps you keep up with your coursework by taking notes, as well as making video or audio recordings of lectures (by arrangement with the teacher), lessons and other course activities.

The teaching assistant can only help by communicating the content of the teaching. You must therefore be aware that you must meet the requirements for active participation, which are stated in your academic regulations and/or Blackboard.

Project Placements in Spring 2021

9 February 2021

Although the situation for Spring 2021 remains uncertain, most students will be able to carry out a project placement. If the situation changes significantly during the spring semester, it might be necessary to adjust the project placement while it is in progress. Practical adjustments do not require a new agreement, but adjustments to job tasks (for example) will most likely require a new agreement, because the university has to approve that there is a connection between the project tasks, academic objectives and your specific objectives for the project placement.

The number of hours in the project placement specified in the project agreement and, in some cases, in the academic regulations sets the framework for the number of working hours in the project placement. Working hours do not have to be spent onsite in the organisation, but may, for example, comprise a mixture of onsite and online work. The project agreement does not need to include detailed descriptions of this when it only shows the facilities and tools that will be made available to you and when you know the conditions of the project placement.

New agreement

If there are significant changes to the nature of your job tasks, the project agreement must be adjusted and re-approved. If you think your project agreement needs to be adjusted, please contact your project host and/or your academic supervisor.

Alternative courses

If your project placement cannot be completed or you are unable to put a project agreement in place please contact Study Center Arts.

EXAMS SUMMER 2021

Exams during lockdown: Has your exam form been changed?

13 April 2021

If you are going to take an exam, which normally requires you to attend in person, there are three options:

  1. Your exam form has not been changed, but the exam is held via Zoom
  2. Your exam form has been changed so that it can be held without attendance, e.g. in writing or online via Zoom. The new form of examination is described in the emergency academic regulations.
  3. The form of your exam cannot be changed. This means that you must take the exam with physical attendance as described in your academic regulations

In the list, you can see what applies to your specific exam. If your exam form has been changed, you can also find the emergency academic regulations in the list.

Please note that the changes apply to all exams during the exam period summer 2021, including re-examinations.

If your exam is held via Zoom (without any other changes)

When will my exam take place, and where will I get the link to Zoom?

You can find your exam date in the exam schedule

You can see the specific time of your exam and the link to Zoom in the Digital exam system.

Guide to online exams

You can find information and guidance on taking online exams on the page here:

If your exam form has been changed (emergency academic regulations)

Where can I find the describtion of my changed exam form?

You can find information about your examination form in this overview.

Please note that if you are going to re-examination, this form of examination may also have been changed. The re-examination form is also described in the overview.

When will my exam take place?

You can see your exam date in the exam schedule

You can see the specific time of your exam and, if necessary, the link to Zoom in the Digital exam system.

Guide to online exams

You can find information and guidance on taking online exams on the page here:

If you are going to take an exam with physical attendance

Guidelines if you are to attend an exam on campus

The week before your exam, you will receive an email (sent via Digital Exam), which tells you how to behave, when you turn up on campus.

This page will be updated as soon as possible with further information about exams held on campus.

Converting exams that take place before 1 May

Converting exams that take place before 1 May

Exams held before 1 May at the Faculty of Arts have been converted into off-campus exams. 

The list below shows you the exams which will be affected in this way, and what the alternative form of exam will involve.

You will find guidelines for exams that have been converted into online exams in our guide to online exams.

NB: The description applies to all ordinary exams and re-examinations, unless specified otherwise under the course title. Check your exam timetable for specific exam dates.

Course title Academic regulations Description of exam
Political and economic sociology Bachelor’s supplementary subject in sociology 2020 The exam will take place on Zoom. The exam description remains unchanged – see your academic regulations.

Exam obstacles arising from covid-19

24 February 2021

If you are prevented from taking an ordinary exam because of covid-19, for example, if you have young children at home (children in the 4th grade or younger), if you are a part of the country’s emergency response services, or if you are seriously ill, you can apply for dispensation to deregister from the exam and take the re-examination without losing an examination attempt. You need to apply via mystudies.au.dk and attach documentation to show how covid-19 prevents you from taking the exam:

  • Participation in emergency response services: statement by employer
  • Young children at home: solemn declaration
  • Serious illness (including immediate family): doctor’s certificate

MASTER'S THESES

Opportunities to apply for a deadline postponement due til Covid-19-related conditions

17 March 2021

Below, you can read more about the Covid-19-related factors that may give grounds for applying for an exemption for postponed submission deadline.

However, please note that the Danish Agency for Science and Higher Education at the end of March 2020 have clarified that the Covid-19 pandemic does not in itself constitute an exceptional circumstance.

Postponing your deadline owing to changes in your thesis project

If the Covid-19 pandemic prevents you from working on your Master's thesis, you must, in collaboration with your supervisor, check whether an adaption of for example theory or method, alternative literature or a change in the work plan, can make i possible to submit the thesis by the deadline.

If you assess that such adjustments will require extra time, you can apply for dispensation to postpone your submission deadline.

You apply for an exemption via the form at mitstudie.au.dk. You need to attach documentation in the form of Confirmation by supervisor*.

When you and your supervisor complete the supervisor's confirmation, it must be clearly stated how the academic obstacles are linked to the examination attempt you are in the process of, and how the extra time for which you apply will compensate for the time required for the reorganisation .

If an exemption is granted, the postponement of the deadline for submission will be based on the length of time the supervisor assesses that it takes to get the adjustment in place, but not necessarily be identical to this.

Postponing your deadline owing to academic problems

If it is assessed that it is not possible to adapt your thesis in such a way that you can continue to work, and your Master's thesis process has been completely or partially stalled because of a lack of access to data, informants, laboratories, sources or central literature, you may apply for an exemption to postpone submission deadline.

You apply for an exemption via the form at mitstudie.au.dk. You need to attach documentation in the form of Confirmation by supervisor*.

Your supervisor must clearly state, what prevents you from working on your thesis. At the same time, it must be clearly stated how the academic obstacles are linked to the examination attempt you are in the process of and how the extra time for which you apply will compensate for the problems.

If an exemption is granted, the postponement of the deadline for submission will be based on the length of time the supervisor assesses that the you will be prevented from working, but not necessarily be identical to this.

It is quite normal for access to literature to be limited because books are on loan, or because there is a queue to borrow them. So you need to show that any lack of access is due solely to the lockdown of the libraries. Your supervisor must confirm that the works in question are vital for the thesis, and that he/she cannot help you to gain access.

* If you need to use the signature feature, you must open the document in Adobe. If this does not happen automatically, and you cannot switch to Adobe immediately, you can save the document, right-click the saved document, select 'Open with' and select Adobe.

ABROAD STUDIES IN SPRING 2021

AU recommendations regarding abroad studies in spring 2021

  • I am planning to study abroad in spring 2021. Can I go?
  • Can I postpone my study abroad to Autumn 2021?
  • What if I want to cancel my study abroad in Spring 2021?
  • My study abroad has been cancelled and now I need temporary accomodation in Aarhus, what do I do?

Find the answers at the AU Corona/Covid-19 - FAQ for students

Note: If you need temporary accomodation in Copenhagen, try to contact Eva Lise Eriksen  at eli@au.dk

Opportunities by late semester start at your host university

If the the semester at the university where you are going for abroad studies begins later than at AU, and you are unsure whether your stay will be cancelled, you can start on the courses that you will have to follow if your stay is cancelled. Please contact Study Centre Arts and ask to get access to the courses on BlackBoard. If your stay is cancelled, you will be able to register for courses and exams at AU by applying for an exemption as described under 'If your stay is interrupted or you cannot go abroad'.

If your stay is interrupted or you cannot go abroad

27 November 2020

Due to the coronavirus situation, a number of planned study periods abroad are unfortunately not possible. This may be your host university, who cancels, or yourself, who, for one reason or another, does not want or can go abroad. You can read more about your alternative options below

Students at ITTU

19 November 2020

If you return from your stay broad or if you have not been able to go abroad, you can instead register for the courses on the second semester of the bachelor's degree programme that is part of your ITTU – even though the semester has already started.

You must notify us by submitting an application for exemption via mystudies.au.dk.

In the "What are you applying for" field, just write, "I interrupt my study abroad in the spring semester 2021 and want to be registered for the teaching at AU".

You do not need to justify or to attach documentation.

Once we have received your application, you will receive an email with information about which courses you have been registered for.

Options for AU students going on exchange

 

If you return from your period of study abroad or if you have not been able to go abroad, you will have the opportunity to register for teaching and exams at AU, even though the semester has already started.

Your options regarding an alternative course depend on your academic regulations and the specific range of courses in the spring semester.

If you wish to cancel your period of study abroad and to be registered for courses at AU, you must notify us by submitting an application for exemption via mystudies.au.dk.

In the "What are you applying for" field, just write "I interrupt my study abroad in the spring semester 2021 and want to be registered for the teaching at AU".

You do not need to justify or to attach documentation.

Once we have received your application, you will receive an email with information about which courses you have been registered for.

If you are unsure about which courses you can be registered for, please contact Study Centre Arts.

PROFESSIONAL MASTER'S STUDENTS

Exams

9 February 2021

As a professional Master’s student, you can withdraw from an exam up to one week before the first day of the exam.

You withdraw by writing an e-mail to Study Center Arts. Please state wich exam you want to withdraw from.

If you wish to register for the re-exam instead, please write to Study Center Arts. Find your examdate and deadline for registration in your exam plan.

NB: The above mentioned rules only apply until 31 August 2021. After that the general rules for re-examination, where you must have used an examination attempt in the ordinary examination period to be registered for the re-examination in the re-examination term, will apply again.

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