You must instal Zoom on your computer/tablet before the exam.
If you have already installed Zoom, it is a good idea to make sure that you have the latest update on your computer, well in advance of your exam – preferably the day before.
When you are logged in to Zoom, you can find the "Check for Updates" button in the top right-hand corner. If you click here, you can see if there is an update of the program which you need to install.
Log onto Digital Exams to find the link to your online exam in Zoom.
When you click on the link, you will be directed to the virtual exam room. Please note that errors may occur if you copy paste the link to your web browser.
You may only get access to a “Waiting room” at first. From here, your teacher will invite you into the actual meeting, which will be your exam room when the time comes.
Your exam can only be carried out if:
Exams are public events, so you are allowed to invite other people to attend. If you have invited anyone else to attend your exam, they must be visible in the background throughout the entire exam.
The examiner and co-examiner may decide to start by asking for a 360-degree panorama of the room with your webcam to ensure that
Audio and/or video recordings of oral online exams are not permitted, unless they are part of the exam process (cf. section 4 subsection (5) of the Danish Examination Order).
If the examiner or co-examiner discovers that you are making audio or video recordings of the exam, they will ask you to stop doing this. If you fail to comply with this request, the exam will be terminated without an assessment, and this will be regarded as a failed attempt to pass the exam in question.
If you are doing an online oral exam with a group of fellow students, Aarhus University advises you to observe the recommendations of the health authorities and keep your distance by taking part in the exam separately via your computers/tablets.
Under the Danish Examination Order, you are just as entitled to complain about exams that are conducted digitally as any other exams.
If there is a systems breakdown either during or before your exam:
If, during a group exam, system failure occurs with one of the group's members and it is not possible to restore the connection (see instructions above), the exam is terminated for all members of the group. The examiner will then contact the group members to schedule a new time for the exam.
If your exam is terminated owing to a systems breakdown, this will not be regarded as a failed attempt to pass it. This is the case whether the breakdown occurs before or during the exam. And it does not matter whether the breakdown is due to your system or the system used by the examiner/co-examiner.
Video/audio problems that affect your ability to take an exam in an academically sound and proper manner as described in the academic regulations are regarded as systems breakdowns.
The examiner must ensure that exams are conducted in an academically sound and proper manner. You must inform your examiner if you experience any major problems – for instance video/audio problems in Zoom.
While your teacher and co-examiner are discussing your grade, you will be directed to Zoom’s “Waiting room”, which is where you waited before your exam started.
Do not leave the Zoom meeting while you are waiting for your grade. You will be invited back into the meeting when the time comes to give you your grade.
If you have previously been granted dispensation for special examination conditions in connection with the original form of examination (described in the academic regulations), it also applies to the modified examination form.
If this is the case, you will receive a new decision, so that the dispensation you have been granted matches the modified form of examination. This means that you should keep an eye on your e-box.
You will find some useful tips for online exams at Studypedia’s site on online oral exams.
(English version will be available 12 May)
If your exam takes place online, AU’s rules on cheating at exams are the same as always. The university trusts that you as a student want to earn your grades honestly, and we expect you to familiarise yourself with the rules and follow them while taking exams in the new online formats.
Here are some issues you should be particularly aware of.
If you still have any questions about your specific exam, you should contact your teacher or Study Centre Arts.
It’s a good idea to read the brochure Avoid pitfalls at exams.
At Studypedia you can find good advice and technical guidelines for your exam:
If you experience technical problems in Zoom, such as the problem with login or problems with sound or picture, please contact Arts IT at 8715 0911.
If you have any questions about your exam, or if you are in doubt as to whether your form of examination has changed, you can write to the Study Centre Arts.
If you experience any acute problems in connection with your online exam, please call your exam team. You can find their telephone number in the Digital exam system.