Step-by-step

As an Arts student, you have the opportunity to go abroad on exchange. The best time for such an exchange may vary from study programme to study programme. It will be apparent from your study guide. If you have questions regarding the framework of your study programme - and thus the best time to go on a credit-awarding exchange – please contact your student counsellor.

Studying abroad must not prolong your period of study. Consequently, you must plan your studies abroad so that you earn 30 ECTS credits per semester as you would at your home university. You can apply to study abroad for one or two semesters. 

The checklist below may also be useful to you if travelling abroad on your own.

Step 1: Before submitting your application

  • Search for agreements that are relevant for your study area and find a university in a country of interest to you in MoveONs database. In the database, you will find a description of all the partner universities. You can also read about any special requirements, find links to the universities' websites and course catalogues to help you do your study plan etc.
  • Familiarize yourself with the conditions of the agreements. See under types of exchange agreements
  • Examine the online course catalogues at the partner universities that have your interest. For each partner, you must choose courses corresponding to 30 ECTS within the framework of the agreements. 
  • List more priorities in your application in case you are not nominated for a spot under your 1st priority.

Step 2: Submit your application

You submit you application electronically via MoveON before expiry of the application deadline.

Your information and your priorities of universities are registered and locked when you press 'Submit', after which it is no longer possible to make changes to your application.

Step 3: Processing of applications at AU

All applications are forwarded to the international coordinators responsible for the agreements. They will process the applications and nominate the applicants to the partner universities.

In case there are more applicants than mobility spots under an agreement, the international coordinator will make a qualified assessment and decide which student gets the spot. The decision is based on an overall assessment of the applicants' academic qualifications, seniority and GPA.

For the university-wide agreements, it is also a criterion that the nominations for the available spots reflect the diversity of study areas at AU.

Once the selection process is completed, you will be contacted directly by the relevant coordinator, who will inform you whether you have been nominated for a spot in one of your priorities or not.

Step 4: Pre-approval of credit transfer

ITTU - Bachelor's degree programmes, 6th semester

If you are nominated to an exchange spot under an agreement with one of AU's partner universities, you must apply for admission to ITTU incl. 15 ECTS on a BA supplementary subject at Arts.

You must apply via AU's digital application system (DANS) When you apply for admission to ITTU, you must also state which bachelor's option at Arts that you want to be included in your ITTU.

We recommend that you specify several priorities. The application deadline is 15 April.

Select and apply for pre-approval of courses on your host university.

Prior to arrival at the foreign university, you must apply for advance approval of the courses you wish to take abroad as part of your supplementary subject/ITTU.

AU does not have a set deadline for applying for advance approval of courses, but you should be aware of the deadline that applies to your host university.

Before you apply for advance approval you should, as a general rule, know which courses you can be admitted to in your host university. Therefore, it is an advantage to postpone applying for advance approval until you have received specific information from the host university about available courses.

See the guidelines at: https://studerende.au.dk/en/studies/subject-portals/arts/study-abroad/self-designed-supplementary-subjects-abroad-ittu/

Other students - Bachelor's degree programmes, 4th semester and Master's degree programmes

  If you are nominated to an exchange spot under an agreement with one of AU's partner universities, you must apply for  advance approval  via the form "Apply for advance approval of a course at another educational institution" which you can find under "Submit an application to your board of studies" at mitstudie.au.dk 

Step 5: Submit your application to the host university

Once the international coordinator at AU has nominated all relevant students to the their partners,  the host universities will notify the applicants of the application procedure/deadline of the host university. Usually, the host university will contact the students directly.

It is your responsibility to apply for an exchange spot with the host university before the deadline expires.

! Note: A nomination from your international coordinator at AU is no guarantee that you will enrolled at the host university!

  • Follow the guidelines provided by the host university/your international coordinator at AU and familiarize yourself with the contents of host university's webpage so that you are aware of all application procedures, deadlines, practical matters like housing, visa etc.
  • Take a language test. This is primarily required by overseas universities and will be apparent from the relevant partner agreement.
  • If you are applying for exchange through an ERASMUS+/Nordplus agreement, your application must usually be accompanied by a signed Learning Agreement
  • The Learning Agreement states where you will be studying, the courses you will be doing abroad/ECTS and the courses/subjects which they will replace at home.
  • The Learning Agreement must be signed by you, a representative at the host university and your AU coordinator. Your AU coordinator is the person responsible for your exchange agreement and has previously been in direct contact with you via email. For universitywide agreements, your contact will be at IC, whereas all other types of agreement will be handled locally by an international coordinator at Arts.

Step 6: Prior to departure

Prior to your departure, there are a number of things you must take care of, including ticket reservations, insurance, a visa and residence permit, subletting of your home etc.

It is also a good idea to check whether you are eligible for an Arts travel grant as a supplement to your traveling expenses. 

Step 7: While abroad

If you need to make changes to study plan while abroad (it is not uncommon to learn that one of your courses is not offered for some reason), you must contact your Board of Study for a new pre-approval of credit transfer which reflects these changes in your courses.

If you are exchanged via ERASMUS+/Nordplus, you must also amend your Learning Agreement.

  • Once you have received confirmation of the changes in the form of a new pre-approval of credit transfer or another form of written confirmation of the change in courses, you must list the changes in part 2 of your Learning Agreement.
  • Sign it again and contact your international coordinator at AU and your host university for their signatures.
  • Your international coordinator at AU can only sign if if you enclose a written copy of your new pre-approval of credit transfer in one form of another.

Step 8: Upon your return

Apply for credit transfer via the form "Apply for credit transfer for a course you have taken at another educational institution" which you find at mitstudie.au.dk in order to have your exam results from abroad transfered to your study programme at AU. Here you must submit your transcript of records from the host university accompanied by an explanation of the grading scale from your host university.

And tell other students about your experience!