The Faculty Grant

There are two application deadlines per year:

• 1 April for commencement/departure during the autumn term of the same year.
  The deadline for applications is 1 May 2020 for study abroad in autumn 2020
  
  
• 1 November for commencement/departure during the following spring term.

Applications cannot be made with retroactive effect. 

Students enrolled as full-time students at the Faculty of Science and Technology who are planning a stay abroad in the third year of the Bachelor’s degree programme or the Master’s degree programme at Science and Technology at:

1. an exchange partner of Aarhus University or the Faculty of Science and Technology. See AU partner database here. and TASSEP
2. research institutions, companies etc. in connection with internships or thesis.

You must have a GPA of minimum 7 when you apply. 

The stay must not prolong your studies, i.e. you must earn 30 ECTS credits every six months.

For study abroad or internships you must earn 30 ECTS, or, if this is not possible, you must supplement with a project module, summer course or the like.

Stays in connection with a thesis must be for a minimum of four months. As a student, you must interact and be in contact with the teaching/research environment you are visiting.

You must have advance approval of a study programme (for study periods and internships abroad) or a statement from your supervisor (for a stay in connection with your thesis). Please note that it can take up to five weeks to get an advance approval of a study period abroad from the board of studies.

Allocation criteria
You can apply for up to 4000 kr. for destinations in Europe or up to 6000 kr. for non-European destinations.

Funds are allocated according to the criteria below: 

• Academic competencies -  based on grades 
• Seniority - older students are given priority
• Students that are going abroad to an AU or faculty partner institution
• Progression - students who a progressing with their studies according to plan are given priority

The application form as well as guidelines and relevant forms are available in the right-hand column on this page. Read the guidelines carefully before completing the application form. Carefully complete all fields in the form, and make sure you attach all the requested documents.

Attachments for study periods and internships abroad:

1. Advance approval (online form on mitstudie.au.dk)
2. Transcript of records
3. Confirmation letter from AU regarding your study place at your study abroad destination
4. Confirmation of enrolment/receipt at the foreign institution (can be submitted later)
5. Budget (to be completed as accurately as possible in accordance with expected costs)
6. Recommendations from teachers/supervisors, if applicable

Attachments for thesis periods abroad:

1. Copy of the thesis contract
2. Transcript of records
3. Budget (to be completed as accurately as possible in accordance with expected costs)
4. Recommendations from teachers/supervisors, if applicable

Application form and relevant attachments must be submitted to:
Science and Technology
Ny Munkegade 120
Building 1522, room 124
8000 Aarhus C
Att: Mette G. Thomsen
or by e-mail: mobility.ST@au.dk

Information about the allocation or rejection of the faculty grant is given in writing no later than two months after expiry of the application deadline.

The faculty grant is paid as an advance three weeks before departure, at the earliest. The grant is only paid out if all attachments are submitted.

No later that 2 weeks after returning you must send a confirmation of attendance/enrolment to the address mentioned above. If you fail to do so, you must pay back the faculty grant.