Corona

Students at Aarhus BSS

  • Find contact information and the latest information for students at Aarhus BSS.

Reopening at Aarhus BSS

Update: 09.04.2021

We are currently working on how selected teaching and exam activities can be physically reopened. This site will be updated on an ongoing basis.

 

FAQ for Aarhus BSS students

General information

How do I stay updated? Where can I find more information?

You will be informed on an ongoing basis via your AU email and Blackboard. You can also find current information for students at Aarhus BSS on this page. In AU’s FAQ for students, you can find information that applies to all AU students.

What are the current infection numbers?

You can now follow the current COVID-19 infection rate at Aarhus BSS, as we have chosen to publish the status of COVID-19 cases among students that are reported via the online form at Aarhus University.

Read the current infection numbers here

Entering campus at Aarhus BSS

Can I enter Campus?

From Monday 12 April, students at Aarhus BSS will, to a certain extent, get access to campus. Here, you will find study spaces and group rooms for selected groups of students, and in the following weeks, selected teaching activities will take place.

Read more here on the FAQ about who will have access to study spaces and group rooms as well as how you will be informed about any physical teaching activities.

Can I get access to group rooms and study spaces?

Study spaces

From Monday 12th of April there will be access to study spaces at Aarhus BSS. The study spaces will be reserved for first-year bachelor students on Tuesdays, Wednesdays and Thursdays, while Mondays and Fridays are earmarked for students writing Bachelor's project or Master's thesis. The study spaces can be used by all the groups above and do not require advance booking.

Here you can find an overview of the study spaces available at Aarhus BSS:

  • Building 2610: Upper/lower multi-purpose room and on the balcony

  • Building 1332: The Reading Room

  • Building 1321: Canteen

At BTECH:

  • Niches at ground level 3rd wing

  • The hallway at 3rd wing

  • Sofas in the cantina

  • The area behind the round auditoriuim

  • The library (hyggerum)

Group rooms

From Monday 12 April It will also be possible to book a group room in building 1326 and 1327 for study group activities - in Herning in building 8002 and 8003. The group rooms will be made available to all students via the booking system Resource Booker. You can access the resource Booker here

Can I use the libraries?

Yes, all AU Libraries are open. Read more on the AU Library website for practical information and opening hours.

Do I need to get tested before I come to campus?

There are cases where you may be exempt from the requirements for testing. Click here to see which and get an overview of AU'S guidelines for testing.  

Do I have to wear a face mask on campus?

Read more about guidelines for face masks on campus.  

Can student associations host events?

Student associations can apply for permission to host events of an academic-social character. Academic-social events are activities with academic content, which might also have a social purpose. See the AU guidelines for student association events here.

Up to and including 14 May 2021, the student associations at Aarhus BSS can host approved events at campus Mondays through Fridays 16:00-20:00 and during weekends 8:00-16:00.

We ask all student associations to please use the application form at this web page (in Danish). Any questions regarding how to apply for and host events can be directed at the department.

At the moment, no decision will be made concerning student association events that are to take place after 14 May 2021. Aarhus BSS will revise these guidelines before 14 May 2021.   

Exams

What should I expect of my exams in 2021 spring semester?

 

Update: 9th April

Most exams at Aarhus BSS in the spring semester 2021 will be held online.

Some exams will be held physically on campus to the extent that the government's reopening plan and the authorities ' guidelines for responsible handling of COVID-19 make it possible. In this regard, practical exams in laboratories, clinics, workshops and examinations with no aids will generally be prioritised.

The updated exam schedules with time and place have just been published, and you can now find out which exams it is about. You can find the updated exam schedules on your study portal – studerende.au.dk – under "Exams"

In cases in which exams are held in person, such activities will be carried out in line with the current guidelines on responsible management of Covid-19 at institutions of higher education and with increased focus on the healthcare authorities' guidelines on the prevention of infection, including testing.

I have fallen ill and cannot take the exam

If you fall ill in connection with an exam at Aarhus BSS, you should report sick by submitting an application for dispensation via mitstudie.au.dk. This applies regardless of whether it is a Covid-19-related illness or some other illness.

As a general rule:

  • If you’re ill on the day of the examination, you can report sick for the exam.
  • If you fall acutely ill during a commenced oral or written exam, you can also report sick.
  • You can report sick for an exam via  mitstudie.au.dk. Use the form titled ‘Dispensation’ and state the specific exam you are ill for.
    • Remember to attach a doctor’s certificate that covers the period for the stated exam(s). The doctor’s certificate must be issued by the doctor no later than on the day of examination. If you have tested positive with Covid-19, you can enclose a picture of your test result from sundhed.dk as documentation of your circumstances. The test result must be no more than seven days old.
    • If you report sick for an exam, it is your responsibility to register for a re-examination.
    • If you haven’t reported sick for the exam and fail to turn up, you will have used up an examination attempt.
  • Approval of your notification of illness is conditional upon valid documentation. Read more about the requirements for doctor’s certificates on your study portal under "Student guidance".
  • Approval is also conditional on you not participating in the exam. If you are too ill to complete the exam, you must not turn up for the exam. If you fall ill during your exam you should stop and leave the exam.

 

You can read more about what to do if you are ill during an exam on this page.

I am unable to physically attend the exam due to a stay abroad

If you are abroad at the time of the exam, the following rules apply.

Written exam with physical attendance

If you are taking a written on-site exam at Aarhus BSS but you are unable to participate due to a stay abroad, you must submit an application for dispensation via  mitstudie.au.dk by no later than 10 days before the written on-site exam. Remember to enclose relevant documentation confirming that you are abroad at the time of the exam. This may be a personal statement, plane ticket, etc.

You can apply to be deregistered from your written exam and you can participate in the next re-examination without using up an examination attempt.

Written home assignment

If your exam is a written home test, you can participate on an equal footing with other students.

What should I do if I experience technical problems in my oral online exam?

If you experience technical problems on the day of the exam, the guidelines below apply. You must follow these guidelines if you cannot log on to Zoom and get access to the waiting room well in advance of the start of the exam and if you experience technical problems during the exam, which prevent you from completing the exam.

  • If you experience technical problems before the start of your exam, please contact Aarhus BSS IT Support. Remember to state your telephone number so that the supporter can get in touch with you.
  • If the technical problems prevent you from participating in the exam or if they interrupt your exam, you must contact your examiner straight away via email and state your telephone number.
  • If it proves impossible to establish a connection via Zoom within five minutes or if the connection is lost repeatedly, the exam will be terminated.
  • Your examiner will then contact you by email or phone to arrange a new time for the exam, which will typically be immediately after the other students on course have been examined.
  • If this is not possible, you will be asked to take the exam the next time it is offered.
  • No matter what, you will not have used an exam attempt if you are unable to complete your exam due to technical difficulties.

How do I avoid cheating on my exams?

AU’s rules on cheating at exams are the same as always. The university trusts that you as a student want to earn your grades honestly, and we expect you to familiarise yourself with the rules and follow them while taking exams in the new online formats.

Here are some issues you should be particularly aware of.

  • We recommend that you familiarise yourself with the exam schedule, which you find on your study portal under the menu item “Examination”. Here you can find out how your specific exam will be administered and whether or not aids are permitted in the exam.

  • All written on-site exams have been converted into online exams. We stress that if you are supposed to write an individual exam paper for your online exam, you are not allowed to collaborate with others during the exam: you have to write the paper yourself. This means that you may NOT share good advice, tips and tricks with your fellow students. And you may not share your paper with others, or ask others to share theirs with you.
  • If your exam is an online oral exam, you will be asked to identify yourself with your AU ID card. You may be asked to pan the room with your webcam to show that no one else is in the room with you. You are allowed to have guests at your exam, but they have to be visible in the background during the exam.

How do I prepare myself for my online exam?

If your exam takes place online, it can be a good idea to prepare yourself for an exam that will take place in completely new physical surroundings. Particularly oral online exams will be a unfamiliar format for most students. For that reason, it would be a good idea to practice the exam format as part of your preparation - preferably with a fellow student or your study group. It is all about making sure you feel comfortable with the format and the technical aspects. This will allow you focus on the academic content during the exam.

Here are some tips for how you can prepare yourself for your online exam. 

  • Familiarise yourself thoroughly with the exam you are taking. You can find this information in the exam schedule on your study portal under “Examination”.
  • Find out what technical equipment you need, e.g. a computer, a webcam and a charged mobile phone. Test that the equipment is working well in advance of the exam.
  • Find out what programmes you need for the exam in question e.g. Zoom Wiseflow. You can read more about digital exams at Aarhus BSS under the menu item “Examination” and “FAQ - Digital exam”. Test that the programmes work well in advance of the exam. This also applies if you have to submit your assignment in a PDF format. Check that you are able to convert your assignment into the right format.
  • If you need to use Zoom in the exam, please read the guidelines on how to use Zoom in exams. For IT security reasons, it is important that you follow the guidelines.
  • Make sure that you know whom to contact and what to do if you experience technical problems in an oral exam. You can find out more on this page under “What should I do if I experience technical problems in my oral online exam?
  • Familiarise yourself with how you avoid cheating in your exams. Please note that you are not allowed to talk to anyone during individual exams - not even if you take the exams from home.
  • You can find more information in the leaflet “Avoid pitfalls at exams” and in the left-hand menu on your study portal under “Examination” and “Exam cheating”.
  • Ask your lecturer before the exam, if you are in doubt about anything.

Where can I read more about digital exams?

You can read more about digital exams on your study portal under the menu items “Examination” and “Digital Exam”. Among other things, you will find an FAQ page with the most important questions and answers.

If your written on-site exam has been converted into a take-home assignment, it will be administered as an ordinary take-home assignment (WHAI) in WISEflow. See the guidelines for take-home assignments here.

I have applied for additional time for an exam, which has now been converted. Do I still get the additional time in the converted exam?

If you have been granted additional time for an on-site exam that has now been converted into a take-home assignment of the same duration, the additional time will be added to your take-home assignment. Before the day of the exam, please check that the additional time is registered correctly in Wiseflow. If it is not registered correctly, you must contact the studies administration as soon as possible at bachelor.bss@au.dk or kandidat.bss@au.dk

Teaching and classes

What should I expect of my classes for 2021?

This will be updated soon

Update March 17th

As a general rule, classes will take place online in the 2021 spring semester. This is also our starting point for any reopening to secure as much stability as possible. 

Classes may only take place in person in isolated, exceptional cases where online teaching is not an option – for example in a clinical setting, in labs and in workshops.

There will be an intensified focus on making sure public health guidelines are adhered to in connection with in-person classes. If you have to take part in an exam or other activity with physical attendance, AU strongly encourages you to follow the current guidelines for tests.  

You can find information about your classes on Blackboard.

If any reopening makes it possible, study spaces and study groups on campus will be opened, and there will be access to the university's innovation hubs. Similarly, the student associations will be able to hold certain academic/social events.   

-----------

Update: 26.03.2021

We are currently working on how selected teaching and exam activities can be physically reopened. This site will be updated on an ongoing basis.

What rights and duties do I have in connection with recordings of classes?

A teacher may stream or record teaching that is part of an organised course as long as you are informed in advance. You will be informed via Blackboard.

Your teacher may also choose to publish recorded class sessions in the associated course forum in Blackboard, to which only you and your fellow students have access. If you as a student can be identified in the recording, your teacher may not make the recordings accessible to anyone other than the participants in the course in question without your consent. The recordings will be deleted after the end of the semester.

As a student, you may not record classes or share your teacher’s recordings of classes that are available in a course forum in Blackboard or on Panopto unless you have the consent of your teacher and your fellow students.

If you request that the class be recorded under the academic assistant scheme, as a general rule, the teacher should allow this, unless exceptional circumstances apply.  

Symptoms and infection

I have symptoms of COVID-19. What should I do?

If you have symptoms of COVID-19 (such as fever, coughing, sore throat, headache, muscle aches and breathing difficulties), you must stay away from campus. If you start having symptoms while you’re on campus, go home as quickly as possible. Then you must:

  • self-quarantine at home. You can come back to the university only after you have been symptom-free for 48 hours.
  • contact your GP, who will determine whether you need to be tested.

Also read the Danish Health Authority’s brochure for people with COVID-19 symptoms.

AU encourages you to use the official contact tracing app smitte|stop, which is designed to support more distant/peripheral contract tracing. Read more about the app here (in Danish)

I have tested positive for COVID-19. What should I do?

If you have tested positive for COVID-19, you will be contacted by the Danish Patient Safety Authority to start contact tracing. It’s important that you:

  • self-quarantine at home and follow the healthcare authorities’ recommendations. You can only come back to campus after you have been symptom-free for 48 hours.
  • fill out and submit AU’s COVID-19 form to notify your studies administration office that you have tested positive.

You will be contacted by AU’s COVID-19 response team to help you and the contact tracing unit from the Danish Patient Safety Authority trace your contacts at Aarhus University and clarify as quickly as possible what steps the university needs to take to prevent the spread of infection. Aarhus University respects and protects the confidentiality of your data.

Read the Danish Health Authority’s brochure for people who test positive for COVID-19.

AU encourages you to use the official contact tracing app smitte|stop, which is designed to support more distant/peripheral contract tracing. Read more about the app here (in Danish)

I have been in close contact with a person who has symptoms of COVID-19. What should I do?

If you have been in close contact with someone who has symptoms of COVID-19, you should be particularly vigilant about any symptoms you might develop yourself. You should also be particularly careful to follow the healthcare authorities’ general guidelines:

  • Wash your hands often, or use hand sanitiser.
  • Cough or sneeze into your sleeve or elbow.
  • Avoid handshakes, kisses on the cheek and hugs – limit physical contact.
  • Make sure to keep surfaces clean – both at home and where you work/study.
  • Keep your distance and ask others to show consideration.

 

According to the Danish Health Authority, you are a close contact if you:

  • cohabit with an infected person.
  • have had direct physical contact (such as a hug) with an infected person.
  • have had unprotected, direct contact with body fluids from an infected person (for example, have been coughed on or have touched used tissues, etc.).
  • have had close ‘face-to-face contact’ with an infected person: closer than one metre for more than fifteen minutes (for example, a conversation).
  • are a healthcare worker who has not used PPE in accordance with the guidelines and who has participated in caring for a patient infected with the COVID-19 virus.

 

Read more in the Danish Health Authority’s brochure for people who have been in close contact with someone who has tested positive for COVID-19.

AU encourages you to use the official contact tracing app smitte|stop, which is designed to support more distant/peripheral contract tracing. Read more about the app here (in Danish)

I have been in close contact with a person who has tested positive for COVID-19. What should I do?

If you have been in close contact with a person who has tested positive for COVID-19:

  • Go home immediately and self-quarantine at home.
  • Get tested as quickly as possible, and follow the healthcare authorities’ guidelines.
  • You may not come back to campus until you have received a negative test result.
  • If you test positive, you must follow the guidelines described above in the section 'I have tested positive for COVID-19. What should I do?'

According to the Danish Health Authority, you are a close contact if you:

  • cohabit with an infected person.
  • have had direct physical contact (such as a hug) with an infected person.
  • have had unprotected, direct contact with body fluids from an infected person (for example, have been coughed on or have touched used tissues, etc.).
  • have had close ‘face-to-face contact’ with an infected person: closer than one metre for more than fifteen minutes (for example, a conversation).
  • are a healthcare worker who has not used PPE in accordance with the guidelines and who has participated in caring for a patient infected with the COVID-19 virus.

Read more in the Danish Health Authority’s brochure for people who have been in close contact with someone who has tested positive for COVID-19.

AU encourages you to use the official contact tracing app smitte|stop, which is designed to support more distant/peripheral contract tracing. 

Study life

How do I adjust myself to the new situation?

If you need help adjusting to the current situation and to new forms of teaching and learning, Studypedia has developed some advice for remote learning.

You can also find overall tools for how to improve your life as a student at studerende.au.dk/en/boost-your-student-life/. And finally, you can find five tips for how to tackle the new situation here.

I need to talk to someone about the situation. Who can I talk to?

You are always welcome to talk to a student counsellor about your concerns - even though face-to-face meetings are not possible at the moment. On this page, you can read more about how to contact your local student counsellor.

There are also other possibilities:
At the Student Counselling Service, you can get online and telephone counselling. In addition, AU Helpline and the university chaplains are ready to talk to you.

Contact Aarhus BSS Student Services

From 29 January 2021, Aarhus BSS Student Services can be contacted on Tel. +45 8716 4026 between 8:00 and 15:00 on all weekdays.  

You can also reach Aarhus BSS Student Services via email: studentservices.bss@au.dk

We will answer your emails on all weekdays from 8:00-15:00.

When you contact us via e-mail, we encourage you to use your AU email (studentnumber@post.au.dk). Please remember to state your full name and degree programme.

Unfortunately, due to the Covid-19 situation, we are not able to meet you or offer our service on campus at the moment. While we wait for the situation to change we encourage you to contact us by email or telephone instead. 

Contact your student counsellors at Aarhus BSS

At Aarhus BSS you meet two types of counsellors; the student counsellors and the student welfare counsellors.

Find your student counsellors


Study information

2021.04.23 | Students

Registration for elective courses

It is time to prepare your registration for elective courses Autumn 2021

2021.03.12 | Students

Register for reexamination

You are now able to register for reexamination in the summer exam period 2021.

2021.02.12 | Students

Application deadline for Master’s degree programmes is 1 March!

Are you a 6th semester student who plan on commencing at a Master’s degree programme in the autumn semester 2021?

Have you tested positive for COVID-19?

Fill out and submit AU’s COVID-19 form to notify your local studies administration office.

Contact Aarhus BSS Student Services

From 29 January 2021, Aarhus BSS Student Services can be contacted on Tel. +45 8716 4026 between 8:00 and 15:00 on all weekdays.  

You can also reach Aarhus BSS Student Services via email: studentservices.bss@au.dk

We will answer your emails on all weekdays from 8:00-15:00.

When you contact us via e-mail, we encourage you to use your AU email (studentnumber@post.au.dk). Please remember to state your full name and degree programme.

Unfortunately, due to the Covid-19 situation, we are not able to meet you or offer our service on campus at the moment. While we wait for the situation to change we encourage you to contact us by email or telephone instead. 

Contact your student counsellors at Aarhus BSS

At Aarhus BSS you meet two types of counsellors; the student counsellors and the student welfare counsellors.

Find your student counsellors