Erasmus Work Placement

Why do a traineeship?

Today, your experience on your CV counts more than ever in the competition for the good jobs after graduation. An international traineeship is a unique opportunity to work in an exciting workplace and gain valuable experience as well as an international network. In addition to looking good on your CV, a traineeship is a way of putting your career plans to the test, and establishing whether your qualifications match requirements.

Who can apply?

You can apply for an Erasmus stipend if you doing a traineeship in one of the 32 Erasmus countries. 

You cannot apply for an Erasmus stipend if your traineeship takes place in Denmark, Greenland or the Faroe Islands. See the list of Erasmus countries to the right.

A traineeship can take place in:

  • a private or public company
  • an institution or organization
  • a research centre

Please note that you cannot receive an Erasmus stipend for traineeships with EU institutions or organizations that administrer EU-programmes.

If the amount of applications exceeds available funds, applicants whose traineeship is located in the country of their nationality will have lower priority.
Applicants who receive support for monthly expenses from their traineeship will likewise have lower priority if the amount of applications exceeds available funds. 

What are the requirements?

  • The traineeship must be eligible for credit transfer to your current programme at a minimum of 15 ECTS per semester. The traineeship must not prolong your period of study.
  • You can also apply for the traineeship stipend as a Recent Graduate. You must apply no later than 3 months prior to graduation. Otherwise, the same rules and procedures apply.
  • Your duration of your traineeship must be between 2 and 12 months.
  • Your ability to receive an Erasmus traineeship stipend depends on whether you have previously received Erasmus stipends. You can receive Erasmus stipends for studies and/or traineeship for a maximum of 12 months during your Bachelor degree programme, 12 months during your Master's degree programme and 12 months at PhD level.

Is there a language test?

If your working language is not your native language, you will be asked to undertake two online language assessment tests, one at the start and one at the end of the traineeship. The tests are compulsory, but not particularly comprehensive, and the test results have no impact on your traineeship or the stipend. The tests will be in your primary working language during the traineeship.

 The purpose is to measure the effect of a period of working abroad on language proficiency.   

What about insurance?

It is your responsibility to ensure that you have the required insurance coverage during your Erasmus traineeship. 

First, make sure that you have the European Health Insurance Card. EU-citizens can request the Blue Health Insurance card in Denmark (Danish CPR-number required) on Borger.dk

Please note that European Health Insurance does not cover all situations. Consequently, we recommend that you take out travel and health insurance covering, among other things, home transport.

For internships abroad, pay special attention to the fact that you must also have a liability and accident insurance. Accident insurance covers situations where you are injured yourself, and the liability insurance covers if you cause injury to another person or property belonging to others.

Often the traineeship company has a business accident and business liability insurance, and we recommend that you ask the company to be covered by this. Please ensure that the traineeship company confirms such coverage in Section C of your Learning Agreement.

If you are not eligible for coverage by the traineeship company's insurance, you must take out the required insurances yourself.   

PLEASE NOTE that it is not possible to be insured by Aarhus University.    

How much is the traineeship stipend?

The stipend amounts to approx. 350 euro per month. 

You cannot receive the stipend or SU if you receive a salary during your traineeship. Payment for certain documented expenses in relation to a traineeship, however, such as transportation, rent or telephone, may be permitted. 

Always inform the SU Office regarding your traineeship if you receive SU. Read more about the rules and regulations here: SU and salary during traineeship 

How do I apply?

Step One: complete and obtain all required signatures on your Erasmus Learning Agreement.

Link to Learning Agreement template: Learning Agreement for Traineeships 2019-2020 

Step Two: apply for the Erasmus Traineeship Grant and upload your completed Erasmus Learning Agreement

 

There are two application deadlines per year:

For traineeships in the fall, the application deadline is 1 August 2019. The earlier you apply, the better your chances for being approved for a grant.

For traineeships in the spring, the application deadline is 1 December of the previous year.

You must always apply for a grant at least one month before your traineeship begins. Retroactive applications will not be considered.

Your traineeship must commence and end within the period 1 June 2019 - 30 September 2020 for you to be eligible to receive a grant for the academic year 2019-2020.

How will I get an answer to my application?

After the application deadline, you will receive a confirmation from the International Centre. If your application is successful, you will receive an Erasmus grant agreement for traineeships by email. The agreement must be signed and submitted before the grant can be disbursed.

Please note that the International Centre does not communicate with your host organisation. Remember to inform the Danish students' Grants and Loans Scheme (SU) Office about your traineeship.

During your traineeship

If there are changes to your responsibilites or your traineeship advisor, please complete the section  "During mobility" in your Learning Agreement for Traineeships.

After your traineeship - important!

When you return, you must:

  • Submit your Traineeship Certificate (included in your Learning Agreement for Traineeships)  to Sara Ølholm Eaton, International Centre, solholm@au.dk. 
  • If you have taken the initial language test (see section "Is there a language test" above), you have to complete the final part of the evaluation form. It will be emailed to you at the end of your traineeship. 

Questions?

If you have questions, please contact:

Sara Ølholm Eaton
International Office
8715 2429
erasmus@au.dk

1399871 / i40