Corona

Students at Aarhus BSS

  • Find contact information and the latest information for students at Aarhus BSS.

FAQ for Aarhus BSS students

General information

How do I stay updated? Where can I find more information?

You will be informed on an ongoing basis via your AU email and Brightspace. You can also find current information for students at Aarhus BSS on this page. In AU’s FAQ for students, you can find information that applies to all AU students.

Exams

I am unable to attend an exam in person because I have gone into self-isolation, suspect to be infected or have tested positive for COVID-19

In accordance with the health authorities’ recommendations, if you are in self-isolation, experience symptoms of COVID-19 or have been infected with COVID-19 , you are not allowed to participate in on-campus activities at the university. You can read the general guidelines for how to deal with self-isolation, infection and suspicions of infection in the section on “Symptoms and infection” in AU’s general COVID-19 info pages.

Practical information about exams at Aarhus BSS

If you are not allowed to participate in on-campus activities at the university, you can find information on what actions you should take in relation to exams here:

Written exam with in-person attendance
If you are to participate in an on-site written exam at Aarhus BSS, please do not turn up if you are self-isolating, experiencing symptoms or have tested positive for COVID-19. In this case, you can request to withdraw from your on-site written exam and participate in the next reexamination. This will not count as an extra examination attempt.

You can request to withdraw from an exam by submitting an application for dispensation via mystudies.au.dk no later than on the day of the exam. Here, you must request to withdraw from your regularly scheduled exam and participate in the next reexamination. Please attach the solemn declaration or – in the case of confirmed infection – the result of a positive COVID-19 test as documentation. This test result must be no more than fourteen days old.

Oral exam with in-person attendance
If the exam in question is an oral exam and you deem yourself able to take the oral exam online, please contact the department before 07:00 on the exam day and ask about the possibility of converting your on-site oral exam into an online format. Please attach a solemn declaration or – in the case of confirmed infection – the result of a positive COVID-19 test as documentation. This test result must be no more than fourteen days old.

You can find contact information for your department here:

You can find out which department your exam is registered at in your exam schedule at students.au.dk, under the menu item “Exam”.

If it is not possible for the department to convert your oral exam into an online format, please submit a request to withdraw from your oral exam and participate in the next reexamination without using an extra examination attempt.

You can request to withdraw from an exam by submitting an application for dispensation via mystudies.au.dk no later than on the day of the exam. Here, you must request to withdraw from your regularly scheduled exam and participate in the next reexamination. Please attach a solemn declaration or – in the case of confirmed infection – the result of a positive COVID-19 test as documentation. This test result must be no more than fourteen days old.

Written take-home assignment
If the exam in question is a written take-home assignment and you deem yourself able to take the exam, you can participate on an equal footing with other students. However, if you are ill and not able to participate in the exam, please follow the guidelins in the section "I am ill and cannot take the exam".

I belong to an at-risk group

If you belong to an at-risk group which makes it impossible or difficult for you to participate in on-site exams, it may be relevant to consider special precautions. You may be granted dispensation based on an individual assessment of the specific circumstances. As with other illnesses, you must be able to provide documentation for your situation, in this case a doctor's certificate describing the relevant circumstances.

Naturally, you are welcome to bring your own protective equipment to the exam if you find it necessary or advisable.

In exceptional circumstances, you may apply for dispensation to have special initiatives in connection with your on-site exam. If your medical doctor considers this necessary, please submit an application for dispensation via mystudies.au.dk as soon as possible. Please remember to attach relevant documentation from your doctor.

Has your country has introduced or notified entry restrictions?

If your home country has introduced or notified entry restrictions that will have an impact on your journey home, you have the option of applying for an exemption to withdraw from your ordinary exam (in connection with written on-site exams) and get direct access to reexamination, or to have your exam converted to online (only for oral exams). You must apply via mitstudie.au.dk. Remember to enclose relevant documentation demonstrating that your home country has introduced or notified entry restrictions of significance for your planned return journey.

For more information on the possibility of reorganising oral exams, please refer to the box “I am unable to attend an exam in person because I have gone into self-isolation, suspect to be infected or have tested positive for COVID-19”

I am ill and cannot take the exam

If you get sick in connection with an exam at Aarhus BSS, you should report sick by submitting an application for dispensation via mystudies.au.dk. This applies regardless of whether it is a COVID-19-related illness or some other illness. If you test positive for COVID-19, you can submit a positive test result as documentation. This test result must be no more than fourteen days old.

You can read more about what to do if you are ill during an exam on this page.

What rules apply to co-examiner and examiner attendance?

  • If the co-examiner cannot attend the exam on-site, due to the Covid-19 restriction guidelines, but is still able to participate, the co-examiner will participate online
  • If the examiner cannot attend the exam on-site, due to the Covid-19 restriction guidelines, but is still able to participate, the department will determine if the exam can be converted to the online format

COVID-19 passport

  • A valid COVID-19 passport is a prerequisite for participating in exams with in-person attendance.
    Students must present their COVID-19 passport before entering the exam room when participating in written on-site exams with supervision.
  • At Aarhus BSS, you are required to present your COVID-19 passport along with your student ID card at all oral examinations.

What type of exams can I expect at the winter exams 2021/2022?

A large part of the exams at Aarhus BSS will be converted into online exams in January 2022. Selected exams will still be held on campus with in-person attendance to the extent that the authorities’ guidelines for responsible management of COVID-19 permit such activities. As a general rule, practical exams as well as exams with no aids permitted will be given priority in this case.

Updated exam schedules stating time and place have been made available, and you can now find out which of your exams are affected by these changes. You will find the exam schedules at your study portal – students.au.dk – under the menu item “Exam”.

During the exam period, we will carefully follow the health authorities ' recommendations and guidelines for conducting exams. Therefore, please note, that the exam schedules may be subject to changes. We encourage you to keep up-to-date with your exam schedule and WISEflow.

In cases in which we can conduct exams in person, such exam activities will be carried out in line with the current guidelines on responsible management of COVID-19 at institutions of higher education and with increased focus on the healthcare authorities' guidelines on the prevention of infection. This means that:

  • Students and employees must wear a face mask or visor. However, you can take it off when seated at the exam.
  • Covid-19 passport must be presented.
  • Hand sanitizer is available.
  • We make sure to keep all rooms well ventilated.
  • We aim at maintaining a social distance of up to two metres. Exam supervisors can ask students to keep their distance.
  • If an exam supervisor, examiner or similar finds that there is a student present who show visible symptoms, they can ask the student to leave.

Requirements for face masks and COVID-19 passports at Aarhus BSS
Please note that from 19 December 2021, you must wear a face mask inside university buildings. This applies to all communal areas. However, you can remove your face mask when seated or in exam and teaching situations. In addition, you must be able to present a valid COVID-19 passport when on campus, including when you participate in exam activities with in-person attendance. You can also contribute to the prevention of infection at Aarhus University by taking a Covid-19 test before going to the campus. You can read more about the guidelines for COVID-19 passports on this page

What should I do if I experience technical problems in my oral online exam?

If you experience technical problems on the day of the exam, the guidelines below apply. You must follow these guidelines if you cannot log on to Zoom and get access to the waiting room well in advance of the start of the exam and if you experience technical problems during the exam, which prevent you from completing the exam.

  • If you experience technical problems before the start of your exam, please contact Aarhus BSS IT Support. Remember to state your telephone number so that the supporter can get in touch with you.
  • If the technical problems prevent you from participating in the exam or if they interrupt your exam, you must contact your examiner straight away via email and state your telephone number.
  • If it proves impossible to establish a connection via Zoom within five minutes or if the connection is lost repeatedly, the exam will be terminated.
  • Your examiner will then contact you by email or phone to arrange a new time for the exam, which will typically be immediately after the other students on course have been examined.
  • If this is not possible, you will be asked to take the exam the next time it is offered.
  • No matter what, you will not have used an exam attempt if you are unable to complete your exam due to technical difficulties.

How do I avoid cheating on my exams?

AU’s rules on cheating at exams are the same as always. The university trusts that you as a student want to earn your grades honestly, and we expect you to familiarise yourself with the rules and follow them while taking exams in the new online formats.

Here are some issues you should be particularly aware of.

  • We recommend that you familiarise yourself with the exam schedule, which you find on your study portal under the menu item “Examination”. Here you can find out how your specific exam will be administered and whether or not aids are permitted in the exam.

  • All written on-site exams have been converted into online exams. We stress that if you are supposed to write an individual exam paper for your online exam, you are not allowed to collaborate with others during the exam: you have to write the paper yourself. This means that you may NOT share good advice, tips and tricks with your fellow students. And you may not share your paper with others, or ask others to share theirs with you.
  • If your exam is an online oral exam, you will be asked to identify yourself with your AU ID card. You may be asked to pan the room with your webcam to show that no one else is in the room with you. You are allowed to have guests at your exam, but they have to be visible in the background during the exam.

How do I prepare myself for my online exam?

If your exam takes place online, it can be a good idea to prepare yourself for an exam that will take place in completely new physical surroundings. Particularly oral online exams will be a unfamiliar format for most students. For that reason, it would be a good idea to practice the exam format as part of your preparation - preferably with a fellow student or your study group. It is all about making sure you feel comfortable with the format and the technical aspects. This will allow you focus on the academic content during the exam.

Here are some tips for how you can prepare yourself for your online exam. 

  • Familiarise yourself thoroughly with the exam you are taking. You can find this information in the exam schedule on your study portal under “Examination”.
  • Find out what technical equipment you need, e.g. a computer, a webcam and a charged mobile phone. Test that the equipment is working well in advance of the exam.
  • Find out what programmes you need for the exam in question e.g. Zoom, Digital Exam and Wiseflow. You can read more about digital exams at Aarhus BSS under the menu item “Examination” and “FAQ - Digital exam”. Test that the programmes work well in advance of the exam. This also applies if you have to submit your assignment in a PDF format. Check that you are able to convert your assignment into the right format.
  • If you need to use Zoom in the exam, please read the guidelines on how to use Zoom in exams. For IT security reasons, it is important that you follow the guidelines.
  • Make sure that you know whom to contact and what to do if you experience technical problems in an oral exam. You can find out more on this page under “What should I do if I experience technical problems in my oral online exam?
  • Familiarise yourself with how you avoid cheating in your exams. Please note that you are not allowed to talk to anyone during individual exams - not even if you take the exams from home.
  • You can find more information in the leaflet “Avoid pitfalls at exams” and in the left-hand menu on your study portal under “Examination” and “Exam cheating”.
  • Ask your lecturer before the exam, if you are in doubt about anything.

You can find more advise on oral exams at Studypedia.

Where can I read more about digital exams?

You can read more about digital exams on your study portal under the menu items “Examination” and “Digital Exam”. Among other things, you will find an FAQ page with the most important questions and answers.

If your written on-site exam has been converted into a take-home assignment, it will be administered as an ordinary take-home assignment (WHAI) in WISEflow. See the guidelines for take-home assignments here.

I have applied for additional time for an exam, which has now been converted. Do I still get the additional time in the converted exam?

If you have been granted additional time for an on-site exam that has now been converted into a take-home assignment of the same duration, the additional time will be added to your take-home assignment. Before the day of the exam, please check that the additional time is registered correctly in Wiseflow. If it is not registered correctly, you must contact the studies administration as soon as possible at bachelor.bss@au.dk or kandidat.bss@au.dk

My ordinary exam in the winter has been reorganised. What does it mean for the reexamination?

If your ordinary exam in January has been reorganised in connection with the coronavirus situation, reexamination will generally be converted into the same exam form. However, some exams may be conducted in the original form. The exam form will be stated in the exam schedule on your study portal under the menu item "Exam".

Study life

Guidelines for student association events

Read the university guidelines here

Contact Aarhus BSS Student Services

Tåsingegade

  • Address: Tåsingegade 3, room 021 in building 1443, 8000 Aarhus C
  • Visit us on Tåsingegade: Monday-Friday at 12:00-15:00
  • Tel.: 87 16 40 26 - our phones are open Monday-Friday 8:00-15:00

Contact information

  • Tel.: 87 16 40 26 - our phones are open Monday-Friday 8:00-15:00 
  • Email: studentservices.bss@au.dk
    If you contact us via e-mail, we encourage you to use your AU e-mail (studentnumber@post.au.dk). Remember to state your full name and field of study.

Remember

  • Closed on public holidays (incl. 5 June) and 24 December - 1 January (both days included)

Contact your student counsellors at Aarhus BSS

At Aarhus BSS you meet two types of counsellors; the student counsellors and the student welfare counsellors.

Find your student counsellors


Have you tested positive for COVID-19?

Fill out and submit AU’s COVID-19 form to notify your local studies administration office.

Contact Aarhus BSS Student Services

Tåsingegade

  • Address: Tåsingegade 3, room 021 in building 1443, 8000 Aarhus C
  • Visit us on Tåsingegade: Monday-Friday at 12:00-15:00
  • Tel.: 87 16 40 26 - our phones are open Monday-Friday 8:00-15:00

Contact information

  • Tel.: 87 16 40 26 - our phones are open Monday-Friday 8:00-15:00 
  • Email: studentservices.bss@au.dk
    If you contact us via e-mail, we encourage you to use your AU e-mail (studentnumber@post.au.dk). Remember to state your full name and field of study.

Remember

  • Closed on public holidays (incl. 5 June) and 24 December - 1 January (both days included)

Contact your student counsellors at Aarhus BSS

At Aarhus BSS you meet two types of counsellors; the student counsellors and the student welfare counsellors.

Find your student counsellors