Corona

Students at Aarhus BSS

  • Find contact information and the latest information for students at Aarhus BSS.

New covid-19 restrictions at Aarhus University from 9th December

The government has introduced new restrictions starting 9th December. This will have impact on teaching and exam activities at Aarhus University. Students and staff will be asked to work from home in the period 9th December until 5th April (both days included). The upcoming exams - including exams in January and the reexams in February - will as far as possible be conducted as take-home or online Zoom exams. In special cases – where take-home or online exams are not possible – exams may be conducted as on-site exams.

FAQ for Aarhus BSS students

General information

How do I stay updated? Where can I find more information?

You will be informed on an ongoing basis via your AU email and Blackboard. You can also find current information for students at Aarhus BSS on this page. In AU’s FAQ for students, you can find information that applies to all AU students.

What are the current infection numbers?

You can now follow the current COVID-19 infection rate at Aarhus BSS, as we have chosen to publish the status of COVID-19 cases among students that are reported via the online form at Aarhus University.

Read the current infection numbers here

Exams

Winter exams 2020/21

All written on-site exams scheduled to be held on Wednesday December 9, Thursday December 10 and Friday December 11 will be conducted without any changes in the form and time of the exam. In other words, your written on-site exam with physical attendance on these days will continue to take place as a written on-site exam with physical attendance. All oral exams are conducted online via Zoom with the same time of examination as originally planned. You will receive additional information about this via Blackboard.

As of Saturday December 12, all other exams - including exams in January and the reexams in February - will as far as possible be converted to home exams or be conducted online via Zoom.

If you have previously withdrawn from an exam because you were unable to take part in on-site exams due to circumstances in connection with Covid-19 , you are now able to re-register for your online exam by writing a mail to bachelor.bss@au.dk, kandidat.bss@au.dk or evu.bss@au.dk

The new Covid-19 restrictions will also include students, who are enrolled in degree programmes at Aarhus BSS in Herning from Friday December 11 at 16 o'clock.  

We will continuously update this page with information about future exams.

I am scheduled to take exams during the winter 2020-21 exam period that I will be unable to take due to the current Covid-19 restrictions. How should I deal with this?

If you are unable to participate in an exam on an equal footing with other students due to the current Covid-19 restrictions, you will be given an opportunity to take a re-exam. The exam will not count as an extra examination attempt if you can document that restrictions related to Covid-19 s prevented you from participating in the regularly scheduled exam.

The university will carry out a concrete assessment of your situation, and will take into account relevant circumstances, for example:

  • You are involved in the emergency services (performing critical social functions in connection with the Covid-19 situation). As documentation, you must attach confirmation from your place of employment.
  • You are the primary caregiver for a child/children who cannot attend school or daycare in person. As documentation, you must attach a solemn declaration – download the form here.

Contact Aarhus BSS Studies Administration via the following email bachelor.bss@au.dkkandidat.bss@au.dk or evu.bss@au.dk. Please attach the documentation mentioned above.

If you are unable to participate in an exam due to illness, the question/answer “I have fallen ill and cannot take the exam” in this FAQ can help you.

I have fallen ill and cannot take the exam

If you fall ill in connection with an exam at Aarhus BSS, you should report sick by submitting an application for dispensation via mitstudie.au.dk. This applies regardless of whether it is a Covid-19-related illness or some other illness.

As a general rule:

  • If you’re ill on the day of the examination, you can report sick for the exam.
  • If you fall acutely ill during a commenced oral or written exam, you can also report sick.
  • You can report sick for an exam via  mitstudie.au.dk. Use the form titled ‘Dispensation’ and state the specific exam you are ill for.
    • Remember to attach a doctor’s certificate that covers the period for the stated exam(s). The doctor’s certificate must be issued by the doctor no later than on the day of examination. If you have tested positive with Covid-19, you can enclose a picture of your test result from sundhed.dk as documentation of your circumstances. The test result must be no more than seven days old.
    • If you report sick for an exam, it is your responsibility to register for a re-examination.
    • If you haven’t reported sick for the exam and fail to turn up, you will have used up an examination attempt.
  • Approval of your notification of illness is conditional upon valid documentation. Read more about the requirements for doctor’s certificates on your study portal under "Student guidance".
  • Approval is also conditional on you not participating in the exam. If you are too ill to complete the exam, you must not turn up for the exam. If you fall ill during your exam you should stop and leave the exam.

 

You can read more about what to do if you are ill during an exam on this page.

What should I do if I experience technical problems in my oral online exam?

If you experience technical problems on the day of the exam, the guidelines below apply. You must follow these guidelines if you cannot log on to Zoom and get access to the waiting room well in advance of the start of the exam and if you experience technical problems during the exam, which prevent you from completing the exam.

  • If you experience technical problems before the start of your exam, please contact Aarhus BSS IT Support. Remember to state your telephone number so that the supporter can get in touch with you.
  • If the technical problems prevent you from participating in the exam or if they interrupt your exam, you must contact your examiner straight away via email and state your telephone number.
  • If it proves impossible to establish a connection via Zoom within five minutes or if the connection is lost repeatedly, the exam will be terminated.
  • Your examiner will then contact you by email or phone to arrange a new time for the exam, which will typically be immediately after the other students on course have been examined.
  • If this is not possible, you will be asked to take the exam the next time it is offered.
  • No matter what, you will not have used an exam attempt if you are unable to complete your exam due to technical difficulties.

How do I avoid cheating on my exams?

AU’s rules on cheating at exams are the same as always. The university trusts that you as a student want to earn your grades honestly, and we expect you to familiarise yourself with the rules and follow them while taking exams in the new online formats.

Here are some issues you should be particularly aware of.

  • We recommend that you familiarise yourself with the exam schedule, which you find on your study portal under the menu item “Examination”. Here you can find out how your specific exam will be administered and whether or not aids are permitted in the exam.

  • All written on-site exams have been converted into online exams. We stress that if you are supposed to write an individual exam paper for your online exam, you are not allowed to collaborate with others during the exam: you have to write the paper yourself. This means that you may NOT share good advice, tips and tricks with your fellow students. And you may not share your paper with others, or ask others to share theirs with you.
  • If your exam is an online oral exam, you will be asked to identify yourself with your AU ID card. You may be asked to pan the room with your webcam to show that no one else is in the room with you. You are allowed to have guests at your exam, but they have to be visible in the background during the exam.

How do I prepare myself for my online exam?

If your exam takes place online, it can be a good idea to prepare yourself for an exam that will take place in completely new physical surroundings. Particularly oral online exams will be a unfamiliar format for most students. For that reason, it would be a good idea to practice the exam format as part of your preparation - preferably with a fellow student or your study group. It is all about making sure you feel comfortable with the format and the technical aspects. This will allow you focus on the academic content during the exam.

Here are some tips for how you can prepare yourself for your online exam. 

  • Familiarise yourself thoroughly with the exam you are taking. You can find this information in the exam schedule on your study portal under “Examination”.
  • Find out what technical equipment you need, e.g. a computer, a webcam and a charged mobile phone. Test that the equipment is working well in advance of the exam.
  • Find out what programmes you need for the exam in question e.g. Zoom Wiseflow. You can read more about digital exams at Aarhus BSS under the menu item “Examination” and “FAQ - Digital exam”. Test that the programmes work well in advance of the exam. This also applies if you have to submit your assignment in a PDF format. Check that you are able to convert your assignment into the right format.
  • If you need to use Zoom in the exam, please read the guidelines on how to use Zoom in exams. For IT security reasons, it is important that you follow the guidelines.
  • Make sure that you know whom to contact and what to do if you experience technical problems in an oral exam. You can find out more on this page under “What should I do if I experience technical problems in my oral online exam?
  • Familiarise yourself with how you avoid cheating in your exams. Please note that you are not allowed to talk to anyone during individual exams - not even if you take the exams from home.
  • You can find more information in the leaflet “Avoid pitfalls at exams” and in the left-hand menu on your study portal under “Examination” and “Exam cheating”.
  • Ask your lecturer before the exam, if you are in doubt about anything.

Where can I read more about digital exams?

You can read more about digital exams on your study portal under the menu items “Examination” and “Digital Exam”. Among other things, you will find an FAQ page with the most important questions and answers.

If your written on-site exam has been converted into a take-home assignment, it will be administered as an ordinary take-home assignment (WHAI) in WISEflow. See the guidelines for take-home assignments here.

I have applied for additional time for an exam, which has now been converted. Do I still get the additional time in the converted exam?

If you have been granted additional time for an on-site exam that has now been converted into a take-home assignment of the same duration, the additional time will be added to your take-home assignment. Before the day of the exam, please check that the additional time is registered correctly in Wiseflow. If it is not registered correctly, you must contact the studies administration as soon as possible at bachelor.bss@au.dk or kandidat.bss@au.dk

Teaching and classes

How does the teaching take place in the spring of 2021?

Update January 15thAs a general rule, classes at Aarhus BSS will take place online until the end of March. This decision has been made in order to provide you with the greatest possible degree of predictability and best quality of teaching in the first months of the spring semester. On-site classes with physical attendance may only take place in exceptional cases where online teaching is not an option – for example in a clinical setting, in labs and in workshops. In these cases, you will be informed directly about the on-site teaching via Blackboard. Aarhus BSS will strictly adhere to all social distancing and hygiene guidelines in these cases.

Terms and conditions for the streaming and recording of classes

Given that until the end of March 2021, teaching this Spring will exclusively consist of online classes, students are hereby informed about the terms and conditions for the streaming and recording of classes. The reason is that the streaming and recording of classes could contain personal data related to the students. However, the streaming and recording of classes take place with reference to the university’s obligation to offer teaching. When students participate in online classes, it is perceived as an expression of their consent to participate in streaming and recording.

Can I use the libraries?

AU Library’s libraries are closed to the public – provisionally through 5 April 2021. 

However, it will still be possible to turn in and borrow materials for use in connection with research and teaching. 

Read more on the Royal Danish library website for practical information and opening hours.

Symptoms and infection

I have symptoms of COVID-19. What should I do?

If you have symptoms of COVID-19 (such as fever, coughing, sore throat, headache, muscle aches and breathing difficulties), you must stay away from campus. If you start having symptoms while you’re on campus, go home as quickly as possible. Then you must:

  • self-quarantine at home. You can come back to the university only after you have been symptom-free for 48 hours.
  • contact your GP, who will determine whether you need to be tested.

Also read the Danish Health Authority’s brochure for people with COVID-19 symptoms.

AU encourages you to use the official contact tracing app smitte|stop, which is designed to support more distant/peripheral contract tracing. Read more about the app here (in Danish)

I have tested positive for COVID-19. What should I do?

If you have tested positive for COVID-19, you will be contacted by the Danish Patient Safety Authority to start contact tracing. It’s important that you:

  • self-quarantine at home and follow the healthcare authorities’ recommendations. You can only come back to campus after you have been symptom-free for 48 hours.
  • fill out and submit AU’s COVID-19 form to notify your studies administration office that you have tested positive.

You will be contacted by AU’s COVID-19 response team to help you and the contact tracing unit from the Danish Patient Safety Authority trace your contacts at Aarhus University and clarify as quickly as possible what steps the university needs to take to prevent the spread of infection. Aarhus University respects and protects the confidentiality of your data.

Read the Danish Health Authority’s brochure for people who test positive for COVID-19.

AU encourages you to use the official contact tracing app smitte|stop, which is designed to support more distant/peripheral contract tracing. Read more about the app here (in Danish)

I have been in close contact with a person who has symptoms of COVID-19. What should I do?

If you have been in close contact with someone who has symptoms of COVID-19, you should be particularly vigilant about any symptoms you might develop yourself. You should also be particularly careful to follow the healthcare authorities’ general guidelines:

  • Wash your hands often, or use hand sanitiser.
  • Cough or sneeze into your sleeve or elbow.
  • Avoid handshakes, kisses on the cheek and hugs – limit physical contact.
  • Make sure to keep surfaces clean – both at home and where you work/study.
  • Keep your distance and ask others to show consideration.

 

According to the Danish Health Authority, you are a close contact if you:

  • cohabit with an infected person.
  • have had direct physical contact (such as a hug) with an infected person.
  • have had unprotected, direct contact with body fluids from an infected person (for example, have been coughed on or have touched used tissues, etc.).
  • have had close ‘face-to-face contact’ with an infected person: closer than one metre for more than fifteen minutes (for example, a conversation).
  • are a healthcare worker who has not used PPE in accordance with the guidelines and who has participated in caring for a patient infected with the COVID-19 virus.

 

Read more in the Danish Health Authority’s brochure for people who have been in close contact with someone who has tested positive for COVID-19.

AU encourages you to use the official contact tracing app smitte|stop, which is designed to support more distant/peripheral contract tracing. Read more about the app here (in Danish)

I have been in close contact with a person who has tested positive for COVID-19. What should I do?

If you have been in close contact with a person who has tested positive for COVID-19:

  • Go home immediately and self-quarantine at home.
  • Get tested as quickly as possible, and follow the healthcare authorities’ guidelines.
  • You may not come back to campus until you have received a negative test result.
  • If you test positive, you must follow the guidelines described above in the section 'I have tested positive for COVID-19. What should I do?'

According to the Danish Health Authority, you are a close contact if you:

  • cohabit with an infected person.
  • have had direct physical contact (such as a hug) with an infected person.
  • have had unprotected, direct contact with body fluids from an infected person (for example, have been coughed on or have touched used tissues, etc.).
  • have had close ‘face-to-face contact’ with an infected person: closer than one metre for more than fifteen minutes (for example, a conversation).
  • are a healthcare worker who has not used PPE in accordance with the guidelines and who has participated in caring for a patient infected with the COVID-19 virus.

Read more in the Danish Health Authority’s brochure for people who have been in close contact with someone who has tested positive for COVID-19.

AU encourages you to use the official contact tracing app smitte|stop, which is designed to support more distant/peripheral contract tracing. 

Study life

How do I adjust myself to the new situation?

If you need help adjusting to the current situation and to new forms of teaching and learning, Studypedia has developed some advice for remote learning.

You can also find overall tools for how to improve your life as a student at studerende.au.dk/en/boost-your-student-life/. And finally, you can find five tips for how to tackle the new situation here.

I need to talk to someone about the situation. Who can I talk to?

You are always welcome to talk to a student counsellor about your concerns - even though face-to-face meetings are not possible at the moment. On this page, you can read more about how to contact your local student counsellor.

There are also other possibilities:
At the Student Counselling Service, you can get online and telephone counselling. In addition, AU Helpline and the university chaplains are ready to talk to you.

Bachelor's projects and other written assignments on a topic of the student's own choice

I’m working on my Bachelor’s project, but I’m having problems because of the coronavirus situation. What should I do?

First of all, you need to contact your supervisor for help to complete your Bachelor’s project on time. This might involve adjustments at the theoretical or methodological level, in the literature you draw on or other scientific/scholarly aspects of the project.

If the coronavirus situation is making it difficult for you to finish your project on time, and your supervisor can’t help you find a solution, you can apply for a extension of the submission deadline. In your application, you must describe the specific circumstances resulting from the coronavirus situation that are the reason you need more time.

Your boards of studies can grant extensions. They will assess the best way to compensate you for the time you have lost due to the special circumstances caused by the coronavirus situation. In other words, they can grant extensions of just a few weeks to more than a month.

Here are some examples of the kinds of circumstances the boards of studies will consider legitimate grounds for asking for an extension:

  • Inability to collect empirical data, lack of access to source material or inability to continue lab work. As documentation, you must attach a confirmation from your supervisor.
  • Participation in the emergency services (performing critical social functions in connection with the coronavirus situation). As documentation, you must attach confirmation from your place of employment.
  • If you are the primary caregiver for a child/children who cannot attend school or daycare. As documentation, you must attach a solemn declaration and a copy of your child/children’s health insurance certificate(s).
  • Long-term illness (physical and/or mental) or illness in the immediate family. As documentation, you must attach a statement from your doctor.

Submit application for an extension

Can extensions on a Bachelor's project be granted to a group?

All board of studies may grant a joint extension to an entire Bachelor’s project group, in cases in which one or more members of the group have been affected by the coronavirus situation.

In your application, you must describe the specific circumstances resulting from the coronavirus situation that are the reason your group needs more time.

The boards of studies will assess the best way to compensate you for the time your group has lost due to the special circumstances caused by the coronavirus situation. In other words, they can grant extensions of just a few weeks to more than a month.

Here are some examples of the kinds of circumstances the boards of studies will consider legitimate grounds for asking for an extension:

  • Inability to collect empirical data, lack of access to source material or inability to continue lab work. As documentation, you must attach a confirmation from your supervisor.
  • Participation in the emergency services (performing critical social functions in connection with the coronavirus situation) As documentation, you must attach confirmation from your place of employment.
  • If you are the primary caregiver for a child/children who cannot attend school or daycare. As documentation, you must attach a solemn declaration and a copy of your child/children’s health insurance certificate(s).
  • Long-term illness (physical and/or mental) or illness in the immediate family. As documentation, you must attach a statement from your doctor.

Submit application for an extension

Can extensions on a Bachelor's project be granted to a group?

All board of studies may grant a joint extension to an entire Bachelor’s project group, in cases in which one or more members of the group have been affected by the coronavirus situation.

In your application, you must describe the specific circumstances resulting from the coronavirus situation that are the reason your group needs more time.

The boards of studies will assess the best way to compensate you for the time your group has lost due to the special circumstances caused by the coronavirus situation. In other words, they can grant extensions of just a few weeks to more than a month.

Here are some examples of the kinds of circumstances the boards of studies will consider legitimate grounds for asking for an extension:

  • Inability to collect empirical data, lack of access to source material or inability to continue lab work. As documentation, you must attach a confirmation from your supervisor.
  • Participation in the emergency services (performing critical social functions in connection with the coronavirus situation) As documentation, you must attach confirmation from your place of employment.
  • If you are the primary caregiver for a child/children who cannot attend school or daycare. As documentation, you must attach a solemn declaration and a copy of your child/children’s health insurance certificate(s).
  • Long-term illness (physical and/or mental) or illness in the immediate family. As documentation, you must attach a statement from your doctor.

Submit application for an extension

Master's theses and MBA theses

I’m working on my Master’s or MBA thesis, but I’m having problems because of the COVID-19 situation – What do I need to do?

First of all, you need to contact your supervisor for help to complete your thesis on time. This might involve adjustments at the theoretical or methodological level, in the literature you draw on or other scientific/scholarly aspects of the project.

If the coronavirus situation is making it difficult for you to finish your thesis on time, and your supervisor can’t help you find a solution, you can apply for a extension of the deadline. In your application, you must describe the specific circumstances resulting from the coronavirus situation that are the reason you need more time.

Your boards of studies can grant extensions. They will assess the best way to compensate you for the time you have lost due to the special circumstances caused by the coronavirus situation. In other words, they can grant extensions of just a few weeks to more than a month.

Here are some examples of the kinds of circumstances the boards of studies will consider legitimate grounds for asking for an extension:

  • Inability to collect empirical data, lack of access to source material or inability to continue lab work. As documentation, you must attach a confirmation from your supervisor.
  • Participation in the emergency services (performing critical social functions in connection with the coronavirus situation) As documentation, you must attach confirmation from your place of employment.
  • If you are the primary caregiver for a child/children who cannot attend school or daycare. As documentation, you must attach a solemn declaration and a copy of your child/children’s health insurance certificate(s).
  • Long-term illness (physical and/or mental) or illness in the immediate family. As documentation, you must attach a statement from your doctor.

Submit application for an extension

Can extensions on a Master’s thesis be granted to a group?

All board of studies may grant a joint extension to an entire Master's thesis group, in cases in which one or more members of the group have been affected by the coronavirus situation.

In your application, you must describe the specific circumstances resulting from the coronavirus situation that are the reason your group needs more time.

The boards of studies will assess the best way to compensate you for the time your group has lost due to the special circumstances caused by the coronavirus situation. In other words, they can grant extensions of just a few weeks to more than a month.

Here are some examples of the kinds of circumstances the boards of studies will consider legitimate grounds for asking for an extension:

  • Inability to collect empirical data, lack of access to source material or inability to continue lab work. As documentation, you must attach a confirmation from your supervisor.
  • Participation in the emergency services (performing critical social functions in connection with the coronavirus situation) As documentation, you must attach confirmation from your place of employment.
  • If you are the primary caregiver for a child/children who cannot attend school or daycare. As documentation, you must attach a solemn declaration and a copy of your child/children’s health insurance certificate(s).
  • Long-term illness (physical and/or mental) or illness in the immediate family. As documentation, you must attach a statement from your doctor.

Submit application for an extension

Can extensions on a Master’s or MBA thesis be granted to a group?

All board of studies may grant a joint extension to an entire Master's thesis group, in cases in which one or more members of the group have been affected by the coronavirus situation.

In your application, you must describe the specific circumstances resulting from the coronavirus situation that are the reason your group needs more time.

The boards of studies will assess the best way to compensate you for the time your group has lost due to the special circumstances caused by the coronavirus situation. In other words, they can grant extensions of just a few weeks to more than a month.

Here are some examples of the kinds of circumstances the boards of studies will consider legitimate grounds for asking for an extension:

  • Inability to collect empirical data, lack of access to source material or inability to continue lab work. As documentation, you must attach a confirmation from your supervisor.
  • Participation in the emergency services (performing critical social functions in connection with the coronavirus situation) As documentation, you must attach confirmation from your place of employment.
  • If you are the primary caregiver for a child/children who cannot attend school or daycare. As documentation, you must attach a solemn declaration and a copy of your child/children’s health insurance certificate(s).
  • Long-term illness (physical and/or mental) or illness in the immediate family. As documentation, you must attach a statement from your doctor.

Submit application for an extension

Contact Aarhus BSS Student Services

From 29 January 2021, Aarhus BSS Student Services can be contacted on Tel. +45 8716 4026 between 8:00 and 15:00 on all weekdays.  

You can also reach Aarhus BSS Student Services via email: studentservices.bss@au.dk

We will answer your emails on all weekdays from 8:00-15:00.

When you contact us via e-mail, we encourage you to use your AU email (studentnumber@post.au.dk). Please remember to state your full name and degree programme.

Unfortunately, due to the Covid-19 situation, we are not able to meet you or offer our service on campus at the moment. While we wait for the situation to change we encourage you to contact us by email or telephone instead. 

Contact your student counsellors at Aarhus BSS

At Aarhus BSS you meet two types of counsellors; the student counsellors and the student welfare counsellors.

Find your student counsellors


Study information

2021.02.12 | Students

Application deadline for Master’s degree programmes is 1 March!

Are you a 6th semester student who plan on commencing at a Master’s degree programme in the autumn semester 2021?

2021.02.10 | Students

AU abolishes the study progress requirement of 45 ECTS per academic year

From 1 February 2021, the study progress requirement of passing 45 ECTS per academic year has been abolished for all degree programmes at AU. At the same time, AU’s senior management team has decided to maintain a number of other rules for study progress.

2021.02.09 | Students

Blackboards's replacement is coming in autumn

From the autumn semester 2021, Aarhus University will replace Blackboard with the new learning platform Brightspace. Students from a number of different degree programmes are currently participating in Brightspace test runs. In the autumn semester, all students at AU will have access to the new platform.

Have you tested positive for COVID-19?

Fill out and submit AU’s COVID-19 form to notify your local studies administration office.

Contact Aarhus BSS Student Services

From 29 January 2021, Aarhus BSS Student Services can be contacted on Tel. +45 8716 4026 between 8:00 and 15:00 on all weekdays.  

You can also reach Aarhus BSS Student Services via email: studentservices.bss@au.dk

We will answer your emails on all weekdays from 8:00-15:00.

When you contact us via e-mail, we encourage you to use your AU email (studentnumber@post.au.dk). Please remember to state your full name and degree programme.

Unfortunately, due to the Covid-19 situation, we are not able to meet you or offer our service on campus at the moment. While we wait for the situation to change we encourage you to contact us by email or telephone instead. 

Contact your student counsellors at Aarhus BSS

At Aarhus BSS you meet two types of counsellors; the student counsellors and the student welfare counsellors.

Find your student counsellors