Credit transfer

Credit transfer

If you are a full-time student it is possible to have courses and their exams taken at other institutions transferred and inserted into your study programme. However, the courses must be academically evaluated and approved by The Study Committee. The courses can be inserted either as electives or, in case of complete equivalence, as compulsory courses. If you are a bachelor student the courses must be bachelor courses, and if you are a master student the courses must be master courses. You will only get a credit transfer if the Study Committee is completely convinced about level and content in the courses and exams that you have taken at other universities. Therefore, it is important that you follow the guidelines below when applying for credit transfer.

If you are applying for credit transfer in connection with studies abroad, please go to this page.

How to apply

Applications must be submitted electronically via mitstudie.au.dk. You can apply for credit transfer for up to 30 ECTS to your degree at AU (if your degree programme allows it) + 2 extra courses. Always send in documents as PDF files and remember to attach a course description

The course description submitted for evaluation must pertain to the semester in which you wish to complete the course. If you cannot procure the newest course description, it is possible to send in an earlier version. However, it should be no more than one year old.  

The following information must be evident in the course description, or be documented in another manner:

  • Learning objectives and a description of course themes
  • A detailed list of readings, incl. curriculum
  • ECTS / units / credits weight.
  • Course plan

Please note: If you apply for credit transfer for a course that should replace a mandatory course, then you must point this out in the course form.

Transfer of credits can only be done in multiples of 5 ECTS. 

In other words, if the following number of ECTS are approved

0 - 4,9 ECTS:       0 ECTS will beincorporated
5 - 9,9 ECTS:       5 ECTS will be incorporated
10 - 14,9 ECTS:  10 ECTS will be incorporated
15 - 19,9 ECTS:  15 ECTS will be incorporated
20 - 24,9 ECTS:  20 ECTS will be incorporated
25 - 29,9 ECTS:  25 ECTS will be incorporated
30 ECTS:            30 ECTS will be incorporated 

As a rule, external courses approved to replace courses at master's level will be transferred as level 4xxx courses (master basic).

 

 

Completed courses and credit transfer

Courses from Aarhus University

When the credit module is completed and passed, the course will automatically be transferred to your degree programme.

Courses from other institutions

Before you apply for credit transfer of courses from other institutions or your study abroad, you must make sure that your transcript from the host university and your application for credit transfer matches your pre-approval. Course number, course title and number of credits on your transcript of records must match your pre-approval. Any courses which have not been pre-approved must be pre-approved before they can be transferred. 

You apply for credit transfer at mit.au.dk. You will find 'Final approval for courses outside AU' under 'Applications' at mit.au.dk. The following four documents should be uploaded: 

  • Pre-approval Letter (document should be called pre-approval)
  • Transcript of Records from host university (document should be called pre-approval) (document should be called transcript)
  • An overview of the grading system used at the host university (document should be called grading scale)  
  • Completed Application form

The transcript can be provided electronically, but must appear as electronically verified or with a stamp and signature from the host university. Print outs from self service modules or similar will not be accepted. 

Please be aware that you can only transfer courses in groups of 5 ECTS. If you have passed four courses of eight ECTS each you will only be able to transfer 30 ECTS and not 32 ECTS. Note that credits will never be rounded up but always down. As you are transferring all your courses passed during your study abroad as a group of electives, it is not the individual course that is rounded down, but total amount of ECTS.

Courses passed during study abroad will be transferred as passed. Your grades will not count towards your grade point average, but the course titles and local grades will appear on your final certificate from Aarhus BSS.

When can you expect a reply to your application for advance approval or credit transfer?

In general, the processing time for applications for advance approval or credit transfer is 6-8 weeks.

If the course descriptions you attach or the application itself is inadequate, the processing time may increase.

The summer period
During the summer period, you must expect a longer processing time seeing as the teachers and students who conduct the academic evaluations are typically on holiday in July.

Why is the processing time 6-8 weeks?

When you have submitted your application for advance approval or credit transfer, your student affairs officer will go through the attached course descriptions and assess whether they contain the necessary information. Subsequently, the course descriptions are sent to the teachers and students who will perform the academic evaluation. Upon receiving the academic evaluation from the teachers and students, the student affairs officer will summarise and prepare a response which you will receive in your e-Boks.    

What can you do to further this process?

Please submit your application well in advance of any deadlines.

Please familiarise yourself with the requirements for course descriptions and documentation here at the study portal.

Please check your AU mail on a regular basis. The studies administration will contact you via email in case we need additional documentation or information.

Please check your e-Boks. We will send you the decision on this platform.

Are you late?

The Student Counsellors’ Office advises you to apply even though there is little time left before the deadline when you need the advance approval/credit transfer.

It is not always possible to process an application on time if you submit it shortly before a deadline. However, your student affairs officer as well as the teachers and students who perform the academic evaluation will generally prioritise urgent applications and try to process your application so that you may receive a reply before the deadline in question.

If you are in doubt about what to do in case you do not receive a reply to your application before a given deadline, please contact the Student Counsellors’ Office. It is not possible for the Student Counsellors’ Office to speed up the processing of your application, but they can advise you on your options in case you do not receive a reply before the deadline.   

Who can help

  • Questions regarding your application and formalities, please contact Cecilie Ulfkjær, cecilieu@au.dk, or Sofie Veje, sofiev@au.dk.