Conversion of exam (summer 2020) and re-exam (winter 19-20) due to COVID-19

Oral exams on Campus - Keep a close eye on your directory

If your oral exam has been converted back to Campus, it will show in your directory on this page. The directoriess are updated on an ongoing basis, as oral exams are still being converted back to Campus, so check regularly.

The course coordinator determines the exam schedule throughout the day and can change the order stated in the original exam schedule. This information will be communicated via the course page on Blackboard, so keep yourself up-to-date on the course page on Blackboard.

If you do not have access to the course page on Blackboard, please contact your course coordinator for admission.

Find your converted exam or re-exam

At the bottom of this page, you will find the exam schedule. And just below here, you will find various directories with the conversions of exam and re-exam.

You must find your exam or re-exam in both the exam schedule as well as in the relevant directory below.

Please note that the directories are not available until the conversions have been published.

Remember also to read the important information in the collapsible boxes on this page.

It is important that you check the exam schedule regularly for updates. Special circumstances can cause necessary changes in the schedule.

We strive to make your exam visible in Digital Exam one week before the exam date.


Conversion of exam and re-exam:

 


Definitions regarding coverted exam and re-exam:

  • Take-home assignment - Digital Exam: Take-home assignment. The assignment is handed out via Digital Exam, and it is submitted via Digital Exam. You can see the time of handout and submission in Digital Exam.
  • Oral exam Link to Zoom in Digital Exam: Eksamination via Zoom. You can find the link in Digital Exam.

Guidelines for oral exams on Campus

These guidelines are based on the Danish authorities' and Aarhus University's guidelines, which you can find here: medarbejdere.au.dk/en/corona

Well in advance, you must check your exam time, your exam room, and which entrance you must use to access your exam room.

View map of the entrances that must be used to access oral exams on Campus.

  • You may only appear at AU if you feel completely healthy. If you feel ill and/or have mild symptoms of being infected with COVID-19, you must stay at home until 48 hours after the symptoms have disappeared.
  • If your symptoms are not more serious than you are able to complete the exam, you must ask your examiner that you complete the exam online. It is important that you draw attention to this before the first exam in your course.
  • If you feel ill on the day of the exam, you must follow the guidelines for illness and exams on your study portal under 'Exam registration and reexams'. If you belong to a special risk group, you can complete all your exam activities online in the spring semester 2020. You must make sure to make all of your examiners aware of this before the exam begins in the individual courses.
  • If you belong to a special risk group and wish to complete the exam with physical attendance on Campus, you must contact the local studies administration who will help you to find a solution.
  • Remember that you must always follow the authorities' guidelines for at least one metre distance between people in public.
  • However, there must be a distance of at least two metres between the examiner, the co-examiner, and the examinee during oral exam.
  • During oral exams on Campus, you must only spend limited time in the building while waiting before the exam. You may not appear until half an hour before your exam/preparation.
  • At the entrance, you will be met by a guard who will ask you to show your student ID card and explain which exam you are attending. Before you can access the building, you must wash your hands in spirits/sanitizer.
  • After the exam, you must leave the building immediately. This means that you are not allowed to spend time in communal areas or in the cafeteria.
  • If you are attending a Master's thesis exam or a Bachelor's degre exam, you are not allowed to have your family and friends present, unfortunately.

How do I prepare for my online exam?

If your exam is going to take place online, it will be a good idea to prepare at home for the brand new stet-up. Especially the oral online exam will be different for most students. It will therefore be a good idea to practice this exam form as a part of your preparation – preferably with a fellow student or your study group. What is most important is that you feel safe with the new format and technique, so that you can focus on the content of the exam. 

Good advice for what you can do to get ready for your online exams:

  • Thoroughly familiarise yourself with the exam that you are taking. The information about the exam is accessible on this site. Examine which technical equipment you are going to need e.g. computer, webcam and a charged phone. Most importantly, you should test if everything is working in good time before the exam.
  • Examine which relevant programmes you need for the each exam, e.g. Zoom, Digital Exam, and Wiseflow. Check if you can convert to the right format.
  • If you use Zoom at your exam, then read the instructions about how to use Zoom in an exam situation. It is important that you follow the instructions due to IT-security.
  • Make sure you know who to contact and what to do if you experience any technical problems at an oral exam. See “What do I do if I get technical problems at my oral online exam” on this site.
  • Examine how you avoid cheating at the exam. Be highly aware of the fact that your are not allowed to talk to other people during the individual exams – nor when the exam is homebased. See “Get safely through the online exam” on this site.
  • If you have any questions, ask your teacher before your exam.

See more advice about oral exams online on Studypedia.

Requirements for students’ equipment during oral exam

Get safely through the online exam

Some exams will take place online due to the coronavirus outbreak. Naturally, the university’s normal rules for cheating on exams still apply. But to help you get through your online exams with peace of mind, we thought it would be helpful to highlight the issues you should be particularly aware of when taking online exams.

General information

  • The rules for the individual exams can be found on your study portal. If you are in doubt about how the rules should be understood, please contact your studies administration office prior to the exam, so that you don’t accidentally do something you’re not allowed to do in connection with your exam.

Written exams

  • When writing an individual exam paper, you are not allowed to collaborate with your fellow students during the exam. This means that you are not allowed to share advice and good ideas about the exam or share exam papers with others during the exam.
  • Remember to cite the sources you use in your paper. Reusing material without including a source reference is plagiarism.
  • This includes your own work. If you reuse material you produced and used yourself in connection with another exam, you must clearly state your source.

Oral exams

  • You must have a video connection to the virtual examination room via a webcam or the like, and you must show your student ID card at the beginning of the exam. If the examiner and co-examiner can't see you and confirm your identity, the exam cannot be held.
  • You are not allowed to receive help from others – either physically or digitally – during the exam. If you have guests at the examination, they must be clearly visible in the background.
  • You may be asked to pan the room with your camera at the beginning of the exam.

View the full version of the pamphlet 'Avoid pitfalls at exams' on cheating on exams.

Contact your teacher or Study Service if your still have questions.  

What do I do if I get technical problems at my oral online exam?

If you experience technical problems at the exam, check the advice listed below. You have to follow this advice if you are not able to login to the chosen exam platform (Zoom) by the beginning of the exam and if you experience technical problems during the exam that prevents you from completing the exam.

  • If technical problems related to login on Zoom occur, you have to call technical support – the phone number is listed in Digital Exam.
  • If you experience technical problems during the exam, the examiner will try to contact you on the phone number you have given at the beginning of the exam.
  • When you have reached contact over the phone, you will try to reconnect to Zoom.
  • If Zoom is still not working, you will try Skype for Business.
  • If it is not possible to reconnect to you within 5 minutes, the exam will be stopped.
  • Subsequently, the examiner will contact you by e-mail or phone, and you will decide on a new time for the exam. If it is not possible, you will be referred to participate in the exam the next time possible.
  • No matter what, you have not used an exam attempt if your exam is stopped due to technical problems.

You will be asked to document the technical problems. Thoroughly examine how your online exams are going to take place.

Exemptions for special conditions

Exemptions for special conditions at re-exam:

It is possible to apply for an exemption or a change to an already granted exemption up to and including May 13, 2020.

If you need a completely new exemption, because the exam has been changed, please apply via mit.au.dk as soon as possible, and no later than the May 13.

Have you already applied for and been granted an exemption, which now must be changed due to the exam form, please contact your case officer - contact information is on the right-hand side of the letter you have received. 


Exemptions for special conditions at summer exam:

It is possible to apply for an exemption or a change to an already granted exemption up to and including May 25, 2020.

If you need a completely new exemption, please apply via mit.au.dk no later than the May 25.

Have you already applied for and been granted an exemption, which now must be changed due to the exam form, please contact your case officer - contact information is on the right-hand side of the letter you have received.

The site is updated continuously

Contact

The course coordinator if it's regarding the exam form in question.

The Exam Office if it's regarding the exam schedule, e.g. overlaps of exams:

Introduction to Digital Exam View introduction to Digital Exam during Corona/COVID-19

ITX Flex is not used

Please note that ITX Flex is NOT used for the converted exam (summer 20) and the converted re-exam (winter 19-20)  

Information from the faculty

At the page 'Corona' in the menu, you will find important links about online studying, messages and infomails, contact information for Student Counselling and Study Service, and more, due to Corona/COVID-19

Exam schedule summer (and reexam winter)

Your exam schedule summer (and reexam winter)

Find your personal examination schedule below: