Once you have found the university or universities at which you would like to do an exchange, you must go to their websites, find the course catalogue and search for relevant subjects. This can be very time-consuming, so allow plenty of time. You must choose courses corresponding to 30 ECTS credits per semester. If your host university does not use the ECTS system, you must find out how many of the university's points/credits/units correspond to 30 ECTS. If the course catalogue for the semester you are applying for is not yet available on the website, you must select your courses based on the current course offering. In case of subsequent changes, it will be possible to change your study plan.
Contact your study centre or the person responsible for your program if you have any questions concerning the choice of subjects or conversion of credits to ECTS.
As something new, you must apply to your board of studies for preliminary approval of the subjects you will be doing abroad after you have received an answer to your application for an exchange place.
The preliminary approval must always be for 30 ECTS credits per semester so that you do not end up prolonging your period of study.
The preliminary approval is issued by your board of studies. Your board of studies also determines the number of courses you must do at your host institution to make up 30 ECTS credits. It is therefore a good idea to check your board of studies' guidelines before starting the process of writing an application for preliminary approval.
In order to be able to assess your application, the board of studies will typically need at least a description of your study programme and course descriptions (printed from the host university website).
Remember to apply to the board of studies for preliminary approval as soon as possible after you have been accepted for an exchange place as it takes time to process the application, in some cases up to eight weeks.
You apply for preliminary approval using a template in the Self-service system at mitstuide.au.dk.
Bachelor of Engineering students should contact their Head of Department to apply for preliminary approval of their subjects, and not their board of studies.
f going on an ERASMUS or Nordplus exchange, you must also fill in a Learning Agreement based on your preliminary approval. You must fill in a Learning Agreement in order to receive an Erasmus or Nordplus scholarship.
A preliminary approval is an approval of the subjects you will be doing abroad. It is usually the board of studies that issues the preliminary approval. The board of studies wants to make sure that the subjects abroad are offered at the right level (bachelor/master) and that they meet the requirements of your study programme. The preliminary approval is your guarantee that you will receive credits for the subjects abroad when you return to AU.
When should you apply for the preliminary approval?
You apply for preliminary approval of the subjects you will be doing abroad after you have received an answer to your application for an exchange place. You must obtain the preliminary approval before leaving for the host university.
How do you apply for the preliminary approval?
Most students submit their application for preliminary approval to their board of studies. To assess your application, the board of studies typically requires the following supporting documents
Changes to the preliminary approval
If you need to change a subject in your preliminary approval during your exchange, you are required to inform your board of studies as soon as possible.