Corona information from the Faculty of Arts

Keep updated

The university is working hard to continue our teaching activities and conduct all our exams despite the fact that campus has now been closed down.

The situation is changing all the time, so it is vital that you keep yourself updated. In addition to the information on this page, please keep yourself updated here:

TEACHING

Distance learning / learning participation

13 March 2020

All our teachers are currently planning how to adjust their teaching in the upcoming weeks with a view to carrying out learning activities virtually. So please keep a close eye on BlackBoard, where further details will be posted. Students who are involved in a process of supervision not supported by BlackBoard should contact their supervisors by email or Skype for Business.

Lecture participation

 

26 March

The transition to virtual teaching

After two weeks of lockdown at the Faculty of Arts, and thanks to the outstanding commitment of the faculty’s teachers and students, we have now managed to ensure a high level of academic quality in our digital learning activities and virtual teaching. The technical challenges relating to unstable IT systems, a shortage of licences and insufficient internet broadband width were solved quickly. As a result, it will be possible to conduct most of our exams in their ordinary format for courses in which participating in the teaching is the form of examination used – or when it is a prerequisite for taking the exam. And naturally, the ordinary form of examination will also remain in place for courses which do not require participation in the teaching.

Registering your participation in the teaching, and keeping the same form of examination

When the ordinary form of examination is used for a course, all the normal rules continue to apply. Your teacher will register your participation in the teaching using either Qwickly or some other evidence of activity (submitting an assignment, for instance). Your teacher will use BlackBoard to inform you of any changes in the way your participation in the teaching is to be registered. And you will also be informed by Studies Administration if the form of examination used for any of the courses for which you are registered is NOT the ordinary exam.

If you do not meet the necessary prerequisites or the requirements for participation in the teaching as a form of examination, you will have used one of your attempts to pass the exam concerned. This is already what happens. You can then register for the re-examination in accordance with the relevant rules.

Changing the form of examination used for a small number of courses

For about 30 of the courses for which participation in the teaching is a prerequisite for taking the exam, the heads of department and the chairs of the degree programme boards have decided (for various reasons) that the form of examination used should be that of the re-examination. You will be informed by your teacher via BlackBoard and by Studies Administration if any of your courses are to be examined with the form of examination used for the re-examination.

Keep an eye on your examination plan

All our examination plans will be updated no later than Monday 30 March, stating clearly which courses will be examined using the re-examination format instead of the ordinary form of examination.

EXAMS

Exams while the university is on lockdown

13 March 2020

Exams in the form of written assignments (both set assignments and topics chosen by the students) will be conducted as normal. This goes for master’s thesis as well. Exams that require your physical presence (oral exams and exams under supervision) cannot be conducted while the university is on lockdown. New dates will be set for these exams, and you will be informed as soon as possible. You should not apply for exemption if you are registered for an exam which is postponed.

26 March 2020

Planned exams

As always, you can keep an eye on your planned exams in the examination plan for your degree programme. The examination plan contains information about both ordinary exams and re-examinations.

6 April 2020

Exam schedule during the extended shutdown

On the 3rd and 7th of April, Pro-Rector sent an email to all AU students about the upcoming exams.

At the same time, she has asked for the democratic bodies (board of studies and degree programme committee) to assess how best to conduct exams, where current restrictions apply in full or in part for the rest of the semester, since the universities were not part of the first reopening of society.

At the Faculty of Arts, we will initiate a process immediately after Easter to allow degree programme boards and heads of department to approve the conversion of exams for all degree programmes. The plans must be ready at the beginning of May and relate primarily to set forms of examination (oral exams and written on-site exams), while some other forms of examination can also be difficult to carry out under the current restrictions.

Diploma

Some students will - due to corona / covid-19 - not be able to pass an exam or the master's thesis in the first attempt, and some are concerned about whether this will be stated in their diploma. The answer is that it is not stated in either a bachelor's or master's certificate whether more than one attempt has been used.

Exam obstacles arising from covid-19

6 April 2020

If you are prevented from taking an ordinary exam because of covid-19, for example, if you have young children at home, if you are a part of the country’s emergency response services, or if you are seriously ill, you can apply for dispensation to deregister from the exam and take the re-examination without losing an examination attempt. You need to apply via mit.au.dk (Self-service) and attach documentation to show how covid-19 prevents you from taking the exam:

  • Participation in emergency response services: statement by employer
  • Young children at home: solemn declaration and copy a of both your child’s and your own yellow health insurance card or passport
  • Serious illness (including immediate family): doctor’s certificate

MASTER'S THESES

Thesis submission deadlines

2 April 2020

Everyone is affected to some extent by the covid-19 pandemic. But fortunately many people have been able to continue to work on their thesis more or less normally, and to hold virtual meetings with their study group and supervisor. At the end of March, the Danish Agency for Science and Higher Education underlined that the covid-19 pandemic does not in itself constitute “exceptional circumstances”. But the covid-19 pandemic has of course had repercussions which may have influenced your work on your thesis, and which entitle you to apply to the board of studies to postpone your submission deadline.

Here are some of the most important examples of situations relating to covid-19 that may entitle you to apply for dispensation to postpone your submission deadline.

Academic issues

Postponing your deadline owing to changes in your thesis project

First you and your supervisor need to find out whether you can adjust your plan and/or your thesis by adjusting your theory or method, or by using alternative literature or another working plan enabling you to submit your thesis on time. If you feel that such adjustments will require extra time, you can apply for dispensation to postpone your submission deadline. You need to attach evidence in the form of  Confirmation by supervisor. Generally speaking, your submission deadline will be postponed for the length of time that your supervisor believes these adjustments will take. For instance, if your supervisor believes that it will take two weeks to adjust your thesis project, your submission deadline will normally be postponed by two weeks.

Postponing your deadline owing to academic problems

If your thesis cannot be adjusted and you are prevented from working on your thesis wholly or partially owing (for instance) to a lack of access to data, informants, laboratories, sources or vital literature, you can apply for dispensation to postpone your submission deadline. You need to attach evidence in the form of Confirmation by supervisor . Your supervisor needs to explain why it is impossible for you to continue to work on your thesis. Generally speaking, your submission deadline will be postponed for the length of time that you are prevented from working on your thesis. It is quite normal for access to literature to be limited because books are on loan, or because there is a queue to borrow them. So you need to show that any lack of access is due solely to the lockdown of the libraries. Your supervisor must confirm that the works in question are vital for the thesis, and that he/she cannot help you to gain access.

Taking part in emergency response services

If you are contributing to critical social services in connection with the covid-19 pandemic, you can apply for dispensation to postpone your submission deadline. You need to attach evidence in the form of confirmation by your workplace stating the extent of your work, and confirming that you are part of Denmark’s emergency response services. Generally speaking, your submission deadline will be postponed for the length of time that you are prevented from working on your thesis owing to your participation in emergency response services. For instance, if you work at a hospital two days a week for eight weeks, your submission deadline will normally be postponed by 16 days.

Young children at home

If the lockdown of childcare centres or schools prevents you from studying, you can apply for dispensation to postpone your submission deadline. You need to attach evidence in the form of a solemn declaration, proof of the age of your child/children (for instance a copy of their yellow health insurance card or passport, accompanied by your own). Children who have finished basic schooling do not normally entitle you to this dispensation. Generally speaking, your submission deadline will be postponed for the length of time that you are prevented from studying owing to the lockdown of childcare centres and schools.

Serious illness

If you are seriously ill and prevented from studying, you can apply for dispensation to postpone your submission deadline. You need to attach evidence in the form of a doctor’s certificate. Generally speaking, your submission deadline will be postponed for the length of time that you are prevented from studying owing to your illness.

Writing a group thesis

If one member of the group is affected by exceptional circumstances preventing them from working on the thesis, you will have to split the group up because the person concerned is the only one who can be granted dispensation. You will have to submit one thesis each. Your fellow student will be able to postpone their submission deadline based on the exceptional circumstances; and you can be granted a brief postponement to adjust your thesis project so you can complete it on your own.

Applying for dispensation to postpone your submission deadline

You need to log on to mit.au.dk (self service) and choose the link for 'applying for dispensation'. Then complete the relevant form. You can attach documentation to your application via the link.

When should I apply?

You must apply for dispensation to postpone your submission deadline before the deadline for submitting your thesis. The failure to apply for dispensation before the submission deadline will be regarded as a failed attempt to pass this exam, and the next attempt to pass starts if you fail to submit your thesis. For instance, if your submission deadline is 1 June, you need to apply no later than 31 May.

If you want to apply for postponement for a limited period and know the length of this period (for instance if you can adjust your thesis project), we recommend that you apply as soon as possible. If you apply for postponement corresponding (for instance) to the period that childcare centres are in lockdown, we recommend that you wait to apply for as long as possible until you know how long this period will last.

What do I need to explain?

You must explain how you have been particularly affected by the covid-19 pandemic (for instance a lack of childcare and/or your participation in emergency response services), and how your situation prevents you from sticking to your submission deadline. It is important that you describe precisely how you are affected, because any factors that you do not describe and for which you do not provide evidence cannot be considered in the assessment of any postponement. If you are facing more than one problem, you need to describe and provide evidence of them all.

You need to state how long your special situation will last, and whether you can work part-time (or not at all) on your thesis in the meantime.

The board of studies will process your application on the basis of your all-round situation. So you should mention (and provide evidence of) any of the above-mentioned factors which you wish to be considered in your case.

Documentation

You need to provide a neutral description or confirmation of your situation which has been issued by a reliable authority. The details listed above explain what kind of evidence you need to provide for the exceptional circumstances in question.

You need to enclose

  • Academic challenges: confirmation by your supervisor
  • Participation in emergency response services: statement by employer
  • Children at home: solemn declaration and copy of your child’s yellow health insurance card or passport (and your own)
  • Serious illness: doctor’s certificate

This doctor’s certificate must be produced by your own doctor or the doctor on call. If your doctor cannot give you a certificate on paper, you could (for instance) use your mail correspondence with your doctor by way of evidence. Your doctor’s name and registered number must be stated in the mails you enclose; and your doctor must describe how your illness affects your studies and how long this situation will last.

Who decides whether my submission deadline is to be postponed?

The board of studies for your degree programme decides whether your submission deadline can be postponed. The board of studies consists of an equal number of students and teachers. The board of studies must ensure that students in similar situations are treated in the same manner. The board of studies must also assess each application individually and in concrete terms. The vast majority of applications for dispensation and credit transfer can be dealt with by case officers on behalf of the board of studies, because the board of studies has a clear and current practice in this area. If there is any doubt, cases will be dealt with by the executive committee (a committee appointed by the board of studies). Very few cases will be dealt with at meetings of the board of studies.

When will I get an answer?

We will process your application as quickly as possible. But we cannot give you a final answer until we know how long the lockdown which is affecting you will last. If we need any further information, we will send you an email.

If you have applied for postponement before your submission deadline and are granted this postponement, but do not receive a reply until after the submission deadline, we may already have registered that you have used one attempt to pass the exam. In connection with our reply, we will delete this registration.

However, applications to postpone a submission deadline do not in themselves delay the process of writing your thesis. So it is important that you continue to work on your thesis while you are waiting for a reply.

If you have already applied for exemption

If you have received supplementary documentation – or if you have submitted an application in which it would be relevant to enclose af a supervisor confirmation – you must submit a new application.

  • Fill out a new application for dispensation at mit.au.dk
  • Attach the new documentation
  • In your application, write that you have applied previously
  • Send the application for dispensation.

Student grants and loans (SU)

If you need to extend your student grant by a number of months owing to the postponement of your submission deadline, you can use the covid-19 pandemic to apply for an additional grant. The Danish Agency for Institutions and Educational Grants has produced a site which will answer all your questions about the impact of the covid-19 situation on your student grant.

Questions

If you have any questions about applying to postpone your submission deadline, please feel free to contact the Study Centre Arts, who can help you find what you’re looking for.

EXEMPTIONS

Postponed exams

13 March 2020

You should not apply for exemption if you are registered for an exam which is postponed.

ABROAD STUDIES IN SPRING 2020

Options for ITTU students

19 March 2020

If you return from your period of study abroad or if you have not been able to go abroad, you can instead register for the courses on the second semester of the bachelor's degree programme that is part of your ITTU – even though the semester has already started.

You must notify us by submitting an application for exemption via mit.au.dk (self service).

In the "What are you applying for" field, just write, "I interrupt my study abroad in F-2020 and want to be registered for the teaching at AU".

You do not need to justify or to attach documentation.

Once we have received your application, you will receive an email with information about which courses you have been registered for.

Options for exchange students

19 March 2020

If you return from your period of study abroad or if you have not been able to go abroad, you will have the opportunity to register for teaching and exams at AU, even though the semester has already started.

Your options regarding an alternative course depend on your academic regulations and the specific range of courses in the spring semester.

If you wish to cancel your period of study abroad and to be registered for courses at AU, you must notify us by submitting an application for exemption via mit.au.dk (self service).

In the "What are you applying for" field, just write "I interrupt my study abroad in F-2020 and want to be registered for the teaching at AU".

You do not need to justify or to attach documentation.

Once we have received your application, you will receive an email with information about which courses you have been registered for.

If you are unsure about which courses you can be registered for, please contact Study Centre Arts.

Exchange students at the Faculty of Arts

All spring 2020 exchange students at the Faculty of Arts will have the opportunity to complete semester teaching and related examinations through distance/online means.

PROFESSIONAL MASTER'S STUDENTS

Exams

3 April 2020

As a professional master's student, you can withdraw from an exam up to one week before the first day of the exam.

To withdraw from an exam, you need to write to Study Centre Arts - remember to state which exam you would like to withdraw from. 

If you would like to register for the re-examination, you also need to write to Study Centre Arts. You can find your examination date and the deadline for registration in your exam timetable.

Please note: The rules stated above are only valid until 31 August 2020, after which AU’s normal rules for re-examinations will apply. AU’s normal rules state that you must have used an examination attempt in the ordinary exam period in order to register for a re-examination in the re-examination period.

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