For international students

Welcome as a medical exchange student at Aarhus University
Spring 2021!

You will be studying at our beautiful campus and joining the clinical training at one of the university hospitals in the region. As a medical student you will experience a vibrant student environment with outstanding facilities such as the student house for medical students, the health science library and many student clubs and associations, which will enable you to network and make new friends. 

Below, you find important information about the semester. Please read carefully and pay attention to requirements and deadlines.

In the column to the right, you find generel information useful for international students at Aarhus University as well as links to rotation and lecture plan for the semester.

Mandatory documents to provide (deadline January 28, 2021)

All international students attending the international semester in Gynacology-Obstetrics and Pediatrics must provide the following document before starting the semester.
Please send the the documents in one (1) e-mail to health.studyabroad@au.dk

Declaration of confidentiality

All students must sign a Declaration of confidentiality before their clinical stay.

Download the Declaration of Confidentiality for Spring 2021

Criminal Record/Statement of previous convictions in respect of children

All students: 
When applying for admission to the Master's Degree Programme in Medicine, all Danish applicants must consent to a "statement of previous convictions in respect of children" being obtained.  Because we cannot obtain this for international students, you must submit an authorised translation (in English or a Nordic langugage) of your criminal record from your home country. Failing to do so will mean that you are not eligible to attend the semester. 

German students need to apply for the "Erweitertes Führungszeugnis" (extended certificate of good conduct) issued by the Ministry of Justice. Aarhus University will send you a letter you can use when requesting it. 

The document must not be older than six (6) months at the time enrollment at Aarhus University.

MRSA-test and parvovirus

For students based outside a Nordic country:
You must be tested for MRSA (Methicillin Resistente Staphylococcus Aureus) in your home country no earlier than 30 days of arrival and send us a copy of the results (in English or a Nordic language).

If the test is positive you must start treatment immidiately and inform the international coordinator at health.studyabroad@au.dk hereof. 

Pregnancy, parvovirus and pediatric ward
If you are pregnant and have a clinical stay at a pediatric ward it’s essential that you get tested for parvovirus antibodies BEFORE your clinical stay. This is purely to protect your unborn baby.  

Learning Agreement

For Erasmus+ and Nordplus students: 
If you need to have your Learning Agreement signed by the international coordinator, please allow for up to five (5) working days to get it signed.  

We encourage the use of Erasmus+ Online Learning Agreements

CPR and Residence Certificate registration

To register for CPR and a Residence Certificate, you need to bring physical copies of some important documents. The International Centre is unfortunately not able to make copies for you. If you do not bring the required documents, you will need to register on your own which will be more time-consuming and complicated.

Here, you can see which documents to bring.

How to get access to AU systems

To log in to AU's systems, you often use your AU ID as a username.

You will find your AU ID at mit.au.dk (see below).

  1. Here you find your AU ID

The picture shows where to find your AU ID on mit.au.dk

The AU ID username is used for these services:

How to find your student number

When you are enrolled, you can see your student number on mit.au.dk, by logging in and going to Student Self-Service (STADS). Here your student number will be under “Enrollments” and “Person and address information”.

The student number is your personal identification at Aarhus University and is also part of you AU-email. 

How to check you email (post.au.dk)

All enrolled students at Aarhus University are given an AU email address.

As a result of the EU General Data Protection Regulation (GDPR), the university will communicate to their students only via a secure email system. Therefore, all email replies and enquiries from us will be sent to your AU email.

To make it easier for both you and us – and to ensure that your data is protected in the best possible way – it is important that you always use your AU email account when contacting us via email.  

The email address will be used when the University contacts you electronically, which might happen in connection with exam registration, cancelled classes, invitations to relevant events, information about exam deadlines etc.  

Please check this e-mail on a daily basis as all information regarding the semester will be sent to your AU email once the semester starts. 

You need your student number to get access to you AU email. 

Read more about how to get access to you AU email

How to find your class and rotation

To find out which class and hospital you have been assigned you need to log in to Student Self-Service (STADS). You get access by logging on to mit.au.dk 

  • Change the language to English.
  • At the top right corner you can choose "Courses > Registrations and Cancellations"
  • Choose "Autumn semester 2020" to see what class, rotation and hospital you have been assigned. It is important to check that in you are in the same rotation both the main course and the professional track (i.e. class A1 for GOP and class A1 for professional track 5)    
  • A pop-up box will allow you to click on the class/rotation and get more information.
  • Use the semester plan (see right column) to find out when your class will have lectures and clinical placements. 
  • Clinical placements take place Monday to Thursday with theoretical lectures and other seminars each Friday during the semester. 

Locations for clinical rotations

Faculty of Health, Aarhus University works with several hospitals in the Central Denmark Region. This includes hospitals in Randers, Aalborg, Viborg, Herning, Holstebro, Silkeborg, Horsens and the University Hospital in Aarhus.

All international students during Spring 2021 will be assigned to university clinics at Aarhus University Hospital.

Buddy/dyad arrangement (international semester only)

Most of the time you will be paired with a Danish student and accompany each other in the clinical training. The Danish student will act as an interpreter (when needed) when the international student have to talk to the patients. This is called a buddy/dyade arrangement.

Access to EPJ-systems at the hospital

In order to create your access to the EPJ system (patients’ file system), the clinical departments must know your Danish CPR-number.

Therefore, as soon as you receive your CPR-number, please follow the two steps below:

  1. Change your Danish CPR-number by following this link: http://studerende.au.dk/en/it-support/change-of-cpr-number/. We can not change it for you.
  2. To speed up the process write an e-mail til vkla@au.dk from your post.au.dk mail with your new CPR-number. Please state your full name and semester. 

What to bring for the clinical rotation?

You need a pair of comfortable shoes to wear in the clinic.

You do not need to bring cloak or stethoscope.  

Transcript and logbook (Please read carefully)

When you are enrolled in the international semester, you are at the same time registered for the exams at the end of the semester. Please note that we expect you to participate in these, as you will only receive your ”Transcript of Records” upon completion of exams. The transcript will be sent to your post.au.dk-e-mail along with course descriptions from the course catalogue.

You are welcome to have individual papers signed by the responsible doctor after completion of a clinical stay, however we still expect all students to participate in the final exams. Intentional failure to do so will mean that we will take actions towards possibly terminating a partner agreement. 

Please respect that no individual grading is provided for individual elements of a course.

The semester is described in detail in the course catalogue:

Gynaecology-Obstetrics and Paediatrics (25 ECTS)

Professional Course 5 (5 ECTS)