The academic assistant programme

Get help keeping up with your coursework if you aren’t able come to campus because of the coronavirus

 

If you aren’t able to come to campus due to a situation that’s directly related to the coronavirus, you can apply for an academic assistant who will help you keep up with your coursework. 

Please note that you cannot be granted an academic assistant due to corona related entry or travel issues. 

What is an academic assistant?

An academic assistant is a fellow AU student who communicates what’s happening in your classes to you while you are unable to attend on-site classes.

Your academic assistant helps you keep up with your coursework by taking notes, as well as making video or audio recordings of lectures, lessons and other course activities. All material is transferred to you digitally. Your academic assistant can also ask your lecturers and teachers questions on your behalf.

As a general rule, you are responsible for finding your own academic assistant. However, we can help you find one in special cases. You and your academic assistant will both be given information and advice to help you make your partnership a success.

Academic assistants will be paid by Aarhus University. Depending on your situation, you can work with an academic assistant for a couple of weeks or up to an entire semester. 

Who can apply?

There are any number of reasons related to the coronavirus why you may not be able to come to campus to participate in lectures, classes, labs and so on due to the coronavirus.

These reasons include:

  • You belong to one of the Danish Health Authority’s at-risk groups
  • You have a close relationship with a person who belongs to one of the Danish Health Authority’s at-risk groups
  • You are suffering from a level of anxiety about coronavirus infection to a degree that qualifies as illness anxiety disorder
  • You have been infected by the coronavirus or are experiencing COVID-19 symptoms
  • You are in self-quarantine because you cohabit with a person who has tested positive for the coronavirus/has COVID-19 symptoms
  • You are waiting for the results of relevant medical tests, for example a test to determine membership in an at-risk group, coronavirus test or an antibody test
  • You are in quarantine due to increased danger of coronavirus infection
  • Other. 

How do you apply?

You can apply by sending a mail to ebs@au.dk or jebu@au.dk. When you apply, you must attach relevant documentation for your situation. In the mail, you should explain your situation briefly and state your student registration number.

Because of the rules about sensitive personal information, we ask that you send the mail from your student email account. (If you don’t know your student email address, you can look it up at post.au.dk as soon as you receive confirmation of your enrolment.)

In some cases, you may have trouble documenting your situation. It may be possible to assign you an academic assistant on a provisional basis while you work on getting the necessary documentation. This will depend on your situation and the kind of documentation you need to submit.

For this reason, we encourage you to apply as soon as you know that you need an academic assistant.

Once we have received your application, we will contact you to start the process of finding an academic assistant and to discuss the practicalities, including how long the arrangement will last. 

Documentation

You will need to document as fully as possible that you are unable to participate in academic activities on campus due to a situation that is directly related to the coronavirus pandemic.

To document relevant medical conditions, you could attach a screenshot from sundhed.dk, emails from doctors or nurses or a doctor’s certificates, for example.

Note: If you are applying because you have illness anxiety disorder and would like an academic assistant on a permanent basis, you must provide documentation of a medical or psychological assessment. 

To document that you are cohabiting with a person who has the coronavirus, you could attach photos of both of your health insurance cards or a screenshot from borger.dk that shows that both of you have the same current address, for example. 

Do you have questions or need help?

If you have any questions or need help, you are welcome to contact us:

Elisabeth Buhl Sørensen – ebs@au.dk /23382116

Jens Bundgaard – jebu@au.dk /60753697  

You can find information about corona from Aarhus University at FAQ for students.