Student Offices

Student offices at Department of Computer Science

Students at the department can apply for a student office either as a group or individually. Student offices are located around the department and are allocated each semester. Since we do not have offices for everybody, we also have a waiting list. Accordingly, we expect students who receive an office to use it. If we deem that the office is not being used we might reallocate it.

Note: The next coming semesters we have decided on the following changes for the student office allocations at Department of Computer Science:

1. There is no longer a “special needs” field in the application form. The administration at Department of Computer Science should not handle health and sensitive data about the students. If you have special needs due to diagnoses, health, impairments etc. make sure to apply for support via SPS.
2. Twice the amount of students than previously will be allocated to the offices, meaning we are operating with an "overbooking"/"time-share" system where you will have to share and divide the office time between you. This is because we have fewer offices than desired to accommodate students who apply for office space, and we experience that some offices are empty multiple days a week. We hope that office holders internally coordinating usage between themselves will maximize not just capacity, but also effective use. A default will be set, with an equal share throughout a week, but officeholders can share it in whatever way they can agree.

When student offices are allocated, we prioritise:

1. Students who are doing their MSc thesis
2. Students who are doing their BSc project
3. Students who work as a TA at the department

Since the student office will be your main workspace for this period, we understand and expect that you furnish and organize the office enough to have a comfortable work environment. You can acquire additional chairs, tables, shelves and whiteboards through building management on the Hopper-0 corridor. Through Labtools and chomskylab.dk you can borrow monitors for the office – but stock isn’t endless, so it’s first come first serve. If you require things like extension cables, we expect you to purchase or bring these yourself. You are not allowed to use kettles, microwave ovens, refrigerators etc. in the offices, due to fire safety. Furniture and equipment in the office is your own responsibility, and we expect a fully cleaned and tidy room when you leave. Make sure to empty your bins yourselves - as often as necessary.

You apply for an office by filling out the application form. Remember to list all the study numbers of all group members.

In order to have your application processed, we expect you to fill in the form correctly;

• When applying as a group, only one application should be filed.
• Student numbers in group applications should have one single space as separator - DO NOT USE COMMAS
• You can only be considered in one application - do not apply multiple times.