On-site examinations (written exams)

Below, you will find various information on conducting on-site examinations. You can find further information in the academic regulations for your degree programme and on your study portal.  

Conducting examinations

For on-site examinations (i.e. examinations held at a particular physical location), you must check where and when the examination will be conducted well in advance. You can find the time and place of examinations on your self-service page or on your study portal.

Please do not rely on information from your fellow students, as your examination may not be scheduled for the same place and time.

Exam aids/materials

The course catalogue and academic regulations for your degree programme contain information on the materials you may bring to the examination. If you bring materials other than those permitted, it will be considered an attempt at cheating at the examination under the Rules regarding disciplinary measures for students at Aarhus University. It is always your responsibility to ensure that you only bring the materials permitted to an examination. It is not permitted to borrow materials from others during an examination.

Digital devices

For on-site examinations, there are also a number of rules for the use of digital devices that you need to be aware of so that you don't accidentally break the university's rules for on-site examinations.

Mobile phones, tablets and other digital devices

• You’re not allowed to use mobile phones, tablets and other digital devices during exams.
• The only time you’re allowed to use your mobile phone is for two-factor authentication when you sign in to the exam system before the exam starts.
• After that, you have to place your phone on the right-hand corner of your desk, so it’s visible, and keep it switched off for the duration of the exam. And switched off means really switched off – not airplane mode.
• You also have to keep tablets and other digital devices switched off during the exam, and you have to keep them in your own closed bag. If there are any exceptions to these rules for particular exams, they’ll be explained in the course description.

Smartwatches

• You’re allowed to wear a smartwatch during an exam.
• However, you’re not allowed to use your smartwatch to communicate with anyone during the exam, and you’re not allowed to connect it to headphones, a computer or any other kind of digital device.

Headphones

You can use your headphones (with or without audio) during written exams on campus, but there are a number of restrictions you need to be aware of:

• You’re not allowed to connect your headphones to your mobile phone – your mobile phone must be switched off during the exam.
• You’re not allowed to connect your headphones to a smartwatch, and you’re not allowed to use them to communicate with anyone or access unauthorised exam aids.
• If you’re taking a written exam without a computer, or an exam where your access to your computer’s programs is limited (for example, FLOWlock), you can only play audio by connecting your headphones to a standalone audio player (such as an iPod). Not your mobile phone.
• If you’re taking a written exam with a computer but you’re not allowed to use the internet, you can only use your computer to play audio if you download it before the exam starts.
• You’re always allowed to use your headphone without audio – for example, for noise cancellation.
• And of course, you should always be considerate of other students and follow the exam supervisor’s instructions when using your headphones during a written exam on campus.

Digital pen tablets

• You’re allowed to use a digital pen tablet for your written exams on campus.
• You’re not allowed to use a digital pen tablet to communicate with anyone, and you’re not allowed to use it to access the internet or any unauthorised materials during the exam.

In the rules for on-site examinations, you will find information about where to store non-permitted exam aids during an on-site examination.  

The use of PC

If you are allowed to bring a computer to an examination, this will be stated in the academic regulations for your degree programme or in the course catalogue. You should check the academic regulations for your degree programme and the course catalogue for information on the use of computers at the individual examinations.  

Student ID and arrival time

You must always bring valid ID (student card) to an examination and present it on entry to the exam room to allow the exam supervisor to check that you are entitled to take the examination. If you fail to present valid ID, you risk being refused to participate in the examination. This will be registered as an examination attempt.

Normally, the checks performed at the entrance to an exam room take quite some time. In order for the examination to begin on time, all students are advised to arrive no later than 20 minutes before the start of the examination.

No students are allowed to leave the exam room within the first hour of an examination without special permission from the exam supervisor. Please keep an eye on the time during the examination to ensure that you are ready to hand in your paper when the examination is over. When the exam supervisor announces that the examination is over, you must stop writing in or on your paper. If you continue writing after this time or write your student registration number, page numbers or the like, you risk being reported for cheating.