Important Information about Exams

It is your own responsibility to be present when it is your turn to be examined. The exam list is not a time schedule, so if one student does not show up, the next one on the list will be examined instead. Therefore, if you want to make sure that you are there, when the lecturers are ready to examine you, you should be there from the beginning of the exam schedule - you cannot know whether all students listed on the exam schedule will be present.

If there is preparation time before the oral exam the first student has to show up 30 minutes before the examination starts.

Written exams:

• Written exams takes place via Digital Eksamen, unless other is stated in the course catalogue

Exam results:

You can find your exam result at mitstudie.au.dk as soon as it has been registered.

• The deadline for publication of the result is stated in the exam schedule.

In the Course Catalogue you can find information about permitted aids for exam in the specific course description.

Rules for computers:

Computers must be brought along for exams (even when it is implied that there are 'no' exam aids), unless it is specifically stated in the course catalogue that computers are not allowed.

• You can find the rules for using computers at exams at Aarhus University here (in Danish only).

Rules for mobile phones:

You are only allowed to use a mobile phone during the written exam for two-factor authentication when logging on to AU server. The exam supervisor's instructions must be followed.

Rules for Generation tools:

At ’All aids’ it is prohibited to use tools for generation of exam solutions (e.g. ChatGBT, GitHub Copilot, DALL-E 2, GPT-3, GPT-4 or similar chatbots or software (Large Language Models)), because exam assignments must be prepared independently and evaluated individually. Use is considered as plagiarism, i.e. it is forbidden to use text/code/illustrations, prepared by a generation tool, and at the examination present it as own work. If generation tools are permitted for an exam, it will specifically be described in the course description’s exam note. If it is permitted, you must follow the same referencing rules that apply to any other sources, as it otherwise will be regarded as plagiarism.

• You can find the rules for use of ChatGPT or similar chatbots or software (Large Language Models) here

The Education Committee has decided that exams at AU must be anonymised where there is no need for examiners to know the identity of the examinee. The decision has among other reasons been taken at the request of student organisations across Aarhus University.

When an exam is anonymised, the students' names will not be visible to the examiners. Therefore, you as a student may no longer write your name in your exam paper when your exam is anonymised.

You can see whether your exam is anonymised in Digital Exam under "Exam information". If your exam is a handwritten exam, you must write your exam number in your exam paper.

You will find your exam number on your student ID card in the bottom right corner. You can also find that information on mystudies.au.dk. If you submit your exam paper in Digital Exam, you may not write your name or student number in the paper. If you wish to write anything, you must use your exam number, as the Digital Exam system will make sure to anonymise you.

Below is an example of a AU-study card where you can see your exam number after the headline "Eksamens nr."

 

(The front of a AU-studiekort)

The implementation of the anonymisation has begun and is expected to be completed by the winter 2023/24.

If you have any questions, please contact the Nat-Tech Study Service at studieservice.nat-tech@au.dk  

If you need to prepare hand-written material in connection with your written digital exam – such as drawings, formulae or other items – the material must be digitised and attached to your exam paper. You are personally responsible for digitising the material and attaching it to your exam paper.

The digitisation must take place in the time allowed for the exam and in the examination room, using approved digitisation tools.

If you need to prepare hand-written material, you must choose between the following digitisation solutions:

• Hand-held web camera
• Digital camera with an empty memory card
• Camera built into the computer (it is allowed to lift up the paper)
• Hand-held scanner
• Draw directly on your computer using the mouse, a stylus pen, or a tablet board
• Camera in a mobile phone, tablet, or other communication platforms, but only during the winter exam period 2021/22 and only for exams that have been converted to online format

You are personally responsible for ensuring that the digitised material is of a quality that enables it to be read and assessed. We recommend that you try out the digitisation tools well before the exam, so that you are completely familiar with them when you use them in the exam.

You are not permitted to use a mobile phone, tablet, or other communication platforms to digitise hand-written material during exams on Campus. See the rules and regulations for communication during a written exam under 'Examination' > 'Digital Exam' in the menu.

You have two options for attaching digitised material to your exam paper. You can:

• enter the material directly as an image in the exam paper or
• upload the material as a separate attachment next to the exam paper.

We recommend that you enter the hand-written material directly in your exam paper, so that you can submit the paper as a single document.

* Digitisation tools are available in reasonable quality in price ranges from below DKK 100.

When you are sitting a written exam, please note that communication is not permitted. Communication during an exam is regarded as cheating.

If you receive messages or similar from communication platforms or file-sharing services during the exam, you must under no circumstances answer them, and you must immediately inform the exam supervisors about what has happened.

Make sure you know the rules, which can be found under 'Examination' > 'Cheating at exams' in the menu.   

You must always bring your student ID card for written on-site exams. This is so that the exam invigilation can identify you as an AU student.

Did you lose your student ID card?

You can read more here about how to reorder a new one.

For the exams, you then need to bring another form of publicly issued picture identification (passport or driver’s license) – staff ID cards or the like will not be accepted.