Non-Disclosure Agreements (NDA)
Are you writing a project in collaboration with a company?
Then you might need a Non-Disclosure Agreement (NDA). Here’s a quick overview of when you need an NDA, how to proceed, and what you should pay special attention to.
When do you need an NDA?
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When your project involves access to confidential information from a company or organisation.
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When the company requires you to sign a non-disclosure agreement.
What template to use
Standard agreement (Fast-track agreement)
The legal team at AU's Technology Transfer Office (TTO) has prepared a standard agreement (Fast-track agreement) with pre-approved legal terms. We recommend that you use AU’s standard templates as a starting point, and adapt them if needed.
How to proceed
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The contract (Student project and internship) can be found underneath
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Fill in relevant information.
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The fully signed contract (signed by the company contact, student, and supervisor) must be sent to Andreas Røge Jepsen (arj@bce.au.dk). He will arrange for signature by the Vice Head of Department for Education, ensure proper registration, and forward it to TTO.
Company’s own agreement template
Some companies have developed their own NDA templates, pre-approved for collaboration with Aarhus University. If the company offers such an agreement, you may typically use it – but you must still ensure that it is suitable for your specific project.
It is important to use the correct and most up-to-date version of the agreement. Therefore, it is recommended that you send the agreement to Andreas Røge Jepsen for review before completing and signing it.
How to proceed
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Send the agreement to Andreas Røge Jepsen for approval.
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Fill in all relevant fields.
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The fully signed agreement (by the company contact, student, and supervisor) must be sent to Andreas Røge Jepsen (arj@bce.au.dk), who will arrange for signature by the Vice Head of Department, registration, and submission to TTO.
NDAs for group projects
If you are working in a group, it is crucial that all group members are included in the same non-disclosure agreement – with full names, addresses, and any other relevant details.
Otherwise, you risk not being legally allowed to share confidential information with each other. Sharing with someone not included in the agreement would be considered disclosure to a "third party," which violates confidentiality.
In short:
All individuals who will have access to confidential information – students and supervisors alike – must be explicitly named in the agreement.
