If you have completed courses on other degree programmes or at other universities, you must apply for credit transfer to have the courses inserted in your study programme.
When applying for credit transfer, you must include documentation that you have passed the courses in question.
Below, you will find further information on what you should be aware of if you apply for credit transfer.
You need to be in possession of an official exam certificate before you can apply for credit transfer.
The exam certificate must contain the following information:
Not all universities issue official exam certificates to students who only visit the university for a short period or enrol in a limited number of courses. For this reason, you might need to contact the studies administration at your host university directly to obtain a verified transcript of records.
If the course titles are not listed on your exam certificate in English, you must include them in your application. This applies regardless of whether you have taken courses in Denmark or abroad.
At many Danish universities, you can request a transcript of records in both Danish and English. Alternatively, you may submit a request for an English transcript of records to the studies administration in question.
If you have completed courses abroad, you must include an official description of the grading scale in use at the host university.
If you apply for credit transfer for courses with preapproval, you must include your preapproval with your application. Your preapproval is sent to Digital Post.
Before you apply for credit transfer for courses with preapproval, you should make sure that the information in your preapproval is consistent with the information on your exam certificate.
If there are any discrepancies between the course identification code, course title or number of credits (ECTS/other credits) on your exam certificate and preapproval, your application for credit transfer must include course descriptions for the courses in question.
If you apply for credit transfer for courses without preapproval, you must include course descriptions with your application.
This is the case if:
If you have completed courses on another degree programme at Aarhus University as part of your own degree programme, you do not need to apply for credit transfer.
The courses will automatically be transferred to your study programme when you pass them.
If you have completed courses at another university in Denmark or abroad, it is your responsibility to apply for credit transfer.
You must submit your application via mystudies.au.dk.
Include the following documentation:
In general, the processing time for applications for preapproval or credit transfer is 6-8 weeks.
If the attached course descriptions are inadequate, the processing time may increase.
The summer period
During the summer, you must expect increased processing time, as the lecturers and students who perform the academic assessments are usually on holiday in July.
When you have submitted your application, the student affairs officer will go through the attached course descriptions and assess whether they contain the necessary information. Subsequently, the course descriptions are sent to the lecturers and students who are responsible for performing the academic assessment. Upon receiving this academic assessment from the lecturers and students, the student affairs officer will summarise and prepare a reply which you will receive via Digital Post.
When transferring credits, the number of ECTS credits that are inserted into your study programme must correspond to the number of credits obtained at the other degree programme or university. In the event that you have obtained too few ECTS credits, it will never be an option to round up the number of credits transferred to your study programme, and if you have obtained a surplus of ECTS credits, the number of credits will be rounded down during the transfer.
If the courses you take abroad are to replace a group of elective courses on your own degree programme, the total number of ECTS credits for all courses taken abroad will be rounded down – not the number of credits for a specific course. The resulting surplus of ECTS credits is not forfeit, but may be used at a later time in combination with other ECTS credits.
This has the following consequences:
Whether the number of ECTS credits will be rounded down to a number divisible by 5/10/15 ECTS credits during the transfer depends on the number of credits assigned to the elective courses on your degree programme. If your degree programme both offers elective courses amounting to 5 and 10 ECTS credits, the number of credits will be rounded down to a number divisible by 5.
If you apply for credit transfer for an elective course based on courses completed at another Danish university, the following applies:
If you apply for credit transfer for a compulsory course based on a course taken at another Danish university, the following applies:
When you have passed a course, you have to apply for credit transfer via mit.studie.au.dk.
Once you have received a reply to your application for credit transfer, it may take some time before the credit transfer is registered in STADS.
Once the credit transfer has been registered, you will be able to see it on your self-service under the 'Results' tab and the 'Credit transfers/exemption' bar.
If you’ve applied for credit transfer and received an answer, and after a few weeks you still can’t see your credit transfer in STADS, we recommend that you write to Aarhus BSS Studies Administration via email@example.com or firstname.lastname@example.org.