Preapproval

If you wish to include courses at other degree programmes or universities as part of your degree programme.

You will need the advance approval when you apply for admission to the courses at the host university.

The advance approval also guarantees that you can have the credits you obtain by passing these courses transferred to your own degree programme.

 

Step 1: Apply for preapproval

Step 2:: Apply for admission to the course, you have to apply at the university/education which offers the course.

Step 3: Apply for credit tranfer, when you have passed the course.

Before applying

Obtain course descriptions

The board of studies is responsible for deciding whether to grant your application for preapproval.

In order for the board of studies to assess if a course can be approved in advance, you must attach a sufficient course description. 

If the course description does not meet the requirements for content and form, you will be asked to obtain additional information on the course, which will delay the  processing of your application.

At many universities, course descriptions are available via the university's website. In some cases, however, you might need to contact the university/lecturer directly to obtain the necessary information.

A course description must contain the following information:

  • Course identification code
  • Course title
  • Description of course content 
  • Type of examination 
  • Number of credits (ECTS/other credits)
  • Course level (e.g. Bachelor’s/Master's degree level)
  • Bibliography
  • A course plan/teaching schedule (if available)

A course description must meet the following formal requirements:

  • It must be official or verifiable. If the information is copied and pasted into a document from a website, you must insert a link to the page(s) which contain the information.
  • The description must be up-to-date, as far as possible, .
  • The description must be in Danish or English. In some cases, an assessment may be carried out based on a course description in German.
  • If there is no official course description in Danish, English or German, you must submit a verified translation.

As a general rule, the board of studies requires a course description to conduct their assessment.

However, this does not apply to courses which have been approved for your field of study within the last three years, provided that the course identification code, title and number of credits remain unchanged. In this case, you are not required to attach a course description.

You can find a list of courses which have been assessed in the past under 'Previously assessed courses'.

Previously assessed courses

List of previously assessed courses for inspiration

Below, you will find a list of previously assessed courses which can be a source of inspiration when applying for preapproval. The list contains approved as well as non-approved courses.

The list is for inspiration onlyThe list does not guarantee that your application for advance approval will be granted. The content may be subject to change. The conversion of local credits to ECTS credits may also be subject to change. Please always use the current conversion as found under Credit Translation in the MoveOn database.

How to search for courses in the list:

1. Open the list by clicking on the link below

2. Find your degree programme in the green column under ‘AU Programme’. Use the down arrow on the upper right side of the column to ‘Filter’.

3. You can apply additional criteria to your search in a similar way:

  • Blue column: Details on the previously assessed courses
  • Yellow column: Result of the previous assessment

The list will be updated on a regular basis.    

How to select courses

Familiarise yourself with the academic regulations

Your specific degree programme might have special academic requirements for the composition of elective courses. You must meet these requirements, regardless of whether you register for elective courses at AU or a different institution of education. Before you select any courses, please familiarise yourself with the requirements in the academic regulations for your degree programme.

Which courses may the board of studies approve?

When selecting courses, please note that all courses need to be approved by the board of studies.

The board of studies will emphasise different factors depending on whether you apply to substitute an elective course or a compulsory course from your study programme.

If you apply to substitute an elective course, the board of studies will emphasise the following:

  • The course content must be of academic relevance to your degree programme, and it may only overlap to a limited extent with the content of any compulsory courses on your degree programme.
  • The academic level of the courses must correspond to the academic level of the elective courses on your degree programme.

If you apply to substitute a compulsory course, the board of studies will emphasise the following:

  • The content, level and number of ECTS credits on the courses must correspond to that of the compulsory course.

What are the admission criteria at host universities?

Before you submit an application for preapproval to your board of studies, you should find out which courses you are allowed to enrol in as a visiting student at the host university.

At most universities, not all courses are open to visiting students. In addition, specific admission requirements may apply to Bachelor’s and Master's degree level courses respectively. Usually, Bachelor’s degree students are only allowed to enrol in courses at Bachelor’s degree level.


How to apply

Application for advance approval of courses at AU

You must submit your application via mystudies.au.dk.

  • Go to “Genveje til selvbetjening"
  • Click on "Ansøg hos dit studienævn"
  • Go to ”Merit for kurser på Aarhus Universitet”
  • Click on "Søg om forhåndsgodkendelse for et kursus på Aarhus Universitet”
  • Fill in the application form:
  • Insert a link for the relevant course description.
  • In the field ’Evt. supplerende oplysninger’, please state the total number of ECTS credits you wish to substitute in your study programme.

Application for preapproval of courses outside AU

You must submit your application via mystudies.au.dk.

  • Go to “Genveje til selvbetjening”
  • Go to ”Merit for kursus på en anden uddannelsesinstitution”
  • Click on ”Søg om forhåndsgodkendelse for et kursus på en anden uddannelsesinstitution”
  • Fill in the application form:
  • In the field ’Evt. supplerende oplysninger’, please state the total number of ECTS credits you wish to substitute in your study programme.

Obtain the relevant course descriptions

  • You must attach one file for each course. The file name must be the title of the course in question.
  • If the course has previously been approved, you do not have to include a course description. Instead, you may attach an empty file and add the text “previously approved” in the file name.

Free mover

  • If you go on exchange abroad on your own, i.e. as a free mover, your application must include documentation that you have been admitted to the host university.

For information on when you can expect to receive a reply to you application, please go to this page.

Re-application

If you do not get a place on a sufficient number of courses, even if you have been given additional courses in advance, you can reapply.

You must follow the same procedures as for a standard application for pre approval. In your application, you must state why you are reapplying.

At the same time, please advise us if you have an early deadline.

After submitting your application

How long before you can expect a reply to your application?

The processing time for applications for advance approval or credit transfer is 6-8 weeks.

If the attached course descriptions are inadequate, the processing time will increase.

The summer period

During the summer, you must expect increased processing time, as the lecturers and students who perform the academic assessments are usually on holiday in July.

How can you expedite this process?

  • Please submit your application well in advance of any deadlines.
  • Please familiarise yourself with the requirements for course descriptions and documentation here at the study portal.
  • Please check your AU email on a regular basis. The studies administration will contact you via this email in case we need additional documentation or information.
  • Check Digital Post on a regular basis. We will send you the board of studies’ decision in this inbox.

Are you late?

The student affairs officer and the lecturers and students who perform the academic assessment will generally prioritise urgent applications and try to process your application so that you receive a reply before your deadline.

However, it is not always possible to process an application on time if you submit it shortly before a deadline.

If you are in doubt about your options in case you do not receive a reply to your application before a given deadline, please contact the Student Counsellors’ Office.

The Student Counsellors’ Office cannot speed up the processing of your application, but they can advise you on your options in case you do not receive a reply before the deadline.   

Applying for admission to the host university

Once you have been granted advance approval, you must remember to apply for enrolment in the courses at the degree programme or university that offer these courses.

If you are to enrol in courses at another degree programme at Aarhus University, you can read about the procedure for enrolment in credit modules here.

If you cancel your exchange

If you end up having to cancel your exchange, you must contact Aarhus BSS Studies Administration as soon as possible via mail to bachelor.bss@au.dk or kandidat.bss@au.dk (Master's degree students) .

If you cancel you exchange within the deadline for course registration, contact Aarhus BSS Studies Administration for an annulment of of your preapproval in STADS, as this will prevent you from registrering for courses.

If you cancel your exchange after the deadline for course registration, contact Aarhus BSS Studies Administration, to be registered for courses on your own degree programme. This is to ensure that you do not fall behind in your degree programme.

Delays due to exchange are not considered exceptional circumstances and may not act as legitimate cause to extend your maximum period of study.

For this reason, if you enrol in less than 30 ECTS credits during your exchange, you should plan in advance how to obtain the remaining ECTS credits so as not to fall behind in your degree programme. 

Apply for credit transfer

When you have passed the courses, you must apply for credit transfer, after which the courses will be registered in your degree programme. For more information on this, go to this webpage.