OneDrive
What is OneDrive?
OneDrive is the place where you store your own personal files. They are stored safely in the cloud, and you always have access to them from your PC, tablet and mobile.
With OneDrive, you can control who can see your files. You can give others access to your files, otherwise you are the only one who can access the files. When necessary, it is easy for you to share a document with others.
You and the person you have shared the file with can work on a document at the same time, and OneDrive will save all the changes you make. OneDrive can be used directly from your computer in Explorer or by downloading the app from office.com.
How do I get access to OneDrive?
All students at AU have access to OneDrive. The applicationcan be installed on your machine and act as a folder in your file explorer.
However, it is also possible to access OneDrive via a browser. Go to m365.cloud.microsoft and log on with AUID and password. After signing in, select OneDrive in the left-hand menu and you can now access your OneDrive via a browser.
Introduction to OneDrive
Get an introduction to the basic functions in OneDrive and learn how to use it.
In this course, you will learn what OneDrive is and what it can be used for. You will also learn about the differences in relation to OneDrive for browsers, desktop and mobiles.
How to share a document
You can use OneDrive to share files and avoid attaching files to emails and having several versions of the same document stored in different folders.
Which files have I shared/have been shared with me?
If you are unsure about which files you have shared with others and what others have shared with you, you can use m365.cloud.microsoft. After signing in, select OneDrive
- In the menu on the left, select ‘Delt’ (Shared). Here you can see the files which have been shared with you.
- If you want to see the files that you have shared, just select this function in the toolbar at the top of the screen.
If the language setting is English, the function is called ‘Shared’.
Restore deleted files or folders in OneDrive
If you delete a file or folder in OneDrive, fortunately there are good opportunities to restore them, and you can do a lot of it yourself.
First you should be aware that deleted files will be saved for 93 days, after which they will be permanently deleted. Therefore, you must respond within 93 days of the deletion – otherwise the files cannot be recreated.
To recreate files/folders, you must log on to m365.cloud.microsoft with your AU ID and access OneDrive through it. Here you will have access to the tools displayed in the guide
What happens to my OneDrive files when I finish my studies at AU?
The files you store in OneDrive are your personal files, which are linked to your AU profile. When you stop attending AU, your files will disappear after 30 days. This also applies to files you have shared with others.
Therefore it is important that you have moved your files out of OneDrive before you stop attending AU.
Security in OneDrive
AU has entered into an agreement with Microsoft so that all employees can safely use the tools in Microsoft 365. However, we must be particularly attentive to classifying the data we are working with correctly, as special rules apply for processing, storing and sharing ordinary and sensitive personal data (GDPR) as well as confidential data.