Before you book a room at Arts for an event, it is important that you read and accept:
You can find links to both documents on the right side of this page.
You must also familiarize yourself with the guidelines for handling emergency situations, fire, and evacuation.
Rooms can be booked by staff and students at the Faculty of Arts who are organising AU-related academic or social events (in other words, not private parties).
Agreement for borrowing rooms - when?
As a general rule, events where no alcohol and meals are served do not need an agreement for borrowing rooms. But the event organiser should remember that the doors will be locked automatically. If you want one or more doors to stay unlocked after 18:00, please contact the Building Operations and Maintenance Office 14 days before the event:
Responsibility
When event organisers sign agreements for borrowing rooms, they accept responsibility for ensuring that these rooms, their furniture and the surrounding area are borrowed and returned as agreed, that all the furniture has been put back into place, and that the room has been cleaned as agreed.
When filling out the agreement for borrowing rooms, you need to check whether the event requires a temporary permit, music license, permission from the municipality (e.g., in connection with noise in outdoor areas), and similar
Parties and Friday bars can only be held on Fridays between 4 PM and 02:00 AM, unless otherwise agreed. Other events can be held on weekends and weekdays and must end no later than 10 PM.
Rooms must be cleaned and tidied up immediately after events. They must be ready for study purposes the next morning at 08:00. This also applies to surrounding communal areas (corridors, staircases, toilets and outdoor areas).
The event organiser is responsible for obtaining the necessary licences from the authorities, for instance:
The organizer covers the expenses related to the planning and implementation of the event.
If you wish to hold a party in one of the study areas used for Friday bars, you should contact the chairperson of the respective Friday bar regarding the use of the premises, including:
You can obtain the contact information for the Friday bars from Arts Buildings Services.