Friday bars and party committees play an important role in creating a good study environment. Aarhus University supports these events by making rooms available and providing operational advice.
Party committees organise social events/parties for one or more specific subject areas with which they are affiliated. For each event, a room must be booked subject to an agreement with a host department representative and Arts Building Services. Parties can be held on Fridays between 16:00 and 02:00.
Student-organised parties are not organised under the auspices of a Friday bar or party committee. When organising a party, a room must be booked subject to an agreement with a host department representative of the building in which the party will be held and Arts Building Services. If alcohol will be served, you must apply for an alcohol licence. Such licences are issued by the police. Parties can be held on Fridays between 16:00 and 02:00.
As chair of a Friday bar/party committee, you must:
The Friday bar chair must
Friday bars can appoint new chairs twice a year (in June and December). Arts Building Services hold an introductory meeting for new chairs at the start of each semester.
The new chair of the Friday bar and the previous chair must jointly complete the form “Registration of chair/appointing a new chair”.
This form must be signed by the host department representative and Arts Building Services. It is important that the outgoing chair informs the new chair about their areas of responsibility and duties.
The chair is responsible for sending a report by email to after each Friday bar/party. This email must contain information about any unusual events that have occurred (for instance personal injuries/accidents, the need for an ambulance, damage to buildings or equipment, visits by the authorities (e.g. the Danish Veterinary and Food Administration) or the need to summon the authorities).
Arts Building Services will convene a meeting each semester to discuss Friday bars with the focus on the practical issues related to planning, final cleaning, tidying up and other issues. As far as possible, these meetings will be held in mid-semester. You can find minutes of previous semester meetings as well as the date of the next semester meeting in the right-hand column.
Party committees are welcome to attend these meetings.
If the party committee/organiser wishes to hold an event in a study area, the chair of the Friday bar concerned should be contacted to discuss the layout of the room/returning the room to its original condition, borrowing bars, storage space and other issues. The contact details for the chairs of Friday bars are available from Arts Building Services.
The room capacity in the table below is specified in relation to the standard layout of the room.