Each Friday bar is affiliated with one or more specific subject areas. Friday bars can borrow premises subject to an agreement with a representative of the host department and Arts Building Services. Bars can be held on Fridays between 16:00 and 02:00.

Party committees organise social events/parties for one or more specific subject areas with which they are affiliated. For each event, a room must be booked subject to an agreement with a host department representative and Arts Building Services. Parties can be held on Fridays between 16:00 and 02:00.

Student-organised parties are not organised under the auspices of a Friday bar or party committee. When organising a party, a room must be booked subject to an agreement with a host department representative of the building in which the party will be held and Arts Building Services. If alcohol will be served, you must apply for an alcohol licence. Such licences are issued by the police. Parties can be held on Fridays between 16:00 and 02:00.

1. If you want to start a new Friday bar/party committee, you must appoint a chair and complete the form “Appointing a new chair”.
2. The chair then completes the form “Registration of Friday bar/party committee” and ensures that it and the above form are approved and signed. 
3. When setting up a Friday bar, the chair must also complete the form “Agreement for borrowing rooms, Friday bar”.
4. When setting up a Friday bar, you must obtain a valid alcohol licence via the police. 

Follw AU's rules

When can Friday bars appoint new chairs? 
Friday bars can appoint new chairs twice a year (in June and December). Arts Building Services hold an introductory meeting for new chairs at the start of each semester.
It is important that the outgoing chair informs the new chair about their areas of responsibility and duties.

Complete the form for the new chair
The new chair of the Friday bar and the previous chair must jointly complete the form “Registration of chair/appointing a new chair”.
This form must be signed by the host department representative and Arts Building Services.

• All Friday bars have an Excel spreadsheet with a list of the board members who have access to the depot. The Friday bar must be able to present such an Excel spreadsheet when needed, and must hand over the spreadsheet to the new chair.
• Any access to the depot will be deleted once a year (1 February). The chair must therefore update the Excel spreadsheet with current board members.
• Please note that all fields in the Excel spreadsheet must be filled in, and the format must not be changed.
• The Excel spreadsheet must be emailed to Ingor Haugaard Skov (tekis@au.dk) no later than on 15 January.
• When new members are appointed to the board on an ongoing basis, the Excel spreadsheet must be updated with the names of the current and the outgoing board members. State which members should be added and which should be deleted. Then send the Excel spreadsheet to Ingor (tekis@au.dk).

The chair is responsible for sending a report by email to artsbyg@au.dk after each Friday bar/party. This email must contain information about any unusual events that have occurred, for instance:

• personal injuries/accidents
• the need for an ambulance
• damage to buildings or equipment 
• visits by the authorities (e.g. the Danish Veterinary and Food Administration) 
• the need to summon the authorities

Arts Building Services will convene a meeting each semester to discuss Friday bars with the focus on the practical issues related to planning, final cleaning, tidying up and other issues. As far as possible, these meetings will be held in mid-semester. You can find minutes of previous semester meetings as well as the date of the next semester meeting in the right-hand column.

Party committees are welcome to attend these meetings. 

Booking a room
Parties may be held in study areas or cafeterias, which can be booked by sending an email to artsbyg@au.dk. Please note that you must also fill in an agreement for borrowing rooms and have have it approved.

Optionally borrowing a bar
If the party committee/organiser wishes to hold an event in a study area, the chair of the Friday bar concerned should be contacted to discuss the layout of the room/returning the room to its original condition, borrowing bars, storage space and other issues. The contact details for the chairs of Friday bars are available from Arts Building Services.

Room capacity
The room capacity in the table below is specified in relation to the standard layout of the room.

Reserve a room
You must contact Arts Building Services (artsbyg@au.dk) if you want to borrow a study area or the Nobel cafeteria, and then an agreement for borrowing the room must completed.

Accessibility
Any changes in access to specific doors must be arranged with your local Building Operations and Maintenance Office.

Licences
The chair/organiser is responsible for obtaining the necessary licences from the authorities (for instance a licence to serve alcohol, a licence to handle food or a licence for noise control at outdoor events). The committee/organiser must also pay any expenses connected with planning and carrying out the event (for instance the Danish KODA fee). 

Furniture arrangement 
As a general rule, the committee/organiser must set up the tables and chairs they need themselves. Please contact your local Building Operations and Maintenance Office if you need any help. The committee/organiser must ensure that emergency exits are never blocked. Please note the instructions for the standard layout of rooms when replacing furniture.

IT
If you need any IT/AV equipment, please contact Arts IT. 

Clean-up
The room must be tidied and cleaned and waste must be disposed of immediately after the party. The room and surrounding common areas, toilets and outdoor areas must be ready for normal use Saturday morning at 7.00 am.

Reporting to Arts Building Services
The committee/organiser must report to Arts Building Services via email (artsbyg@au.dk) if any unusual events occur (for instance personal injuries/accidents, the need for an ambulance, damage to buildings or equipment, visits by the authorities or the need to summon the authorities). Reports must be submitted immediately after the end of the party.