Digital Exam
The Digital Exams system is used at Arts for both set take-home assignments and take-home assignments on a topic of the student’s own choice, including assignments followed by an oral exam, as well as oral exams, class participation, written on-site exams and Master’s theses.
Support
Administrative support
If you have any problems with your exam registration or other questions about the exam, you should contact your exam team. You will find contact information for the team in connection with the concrete exam in the Digital Exam system.
If your exam is not visible in the Digital Exam system no later than one week before the start of the exam, please contact the Study Centre Arts.
- Remember to always check your exam timetable, where you will find information about exam dates.
- The exact time and place can be seen in the Digital Exam System: What time you must submit a written assignment at the latest, the date and time for your oral exam and the place for an oral or written on-site exam.
- You will receive a notification email in your AU Mail when your exam has been activated in the Digital Exams system. You can see your AU Mail on mystudies.au.dk (same login as mit.au.dk).
- If you would like to see how Digital Exam works, you can log in and select 'Try a demo exam'. (The exam disappears from 'My exams' after 24 hours).
Written take-home assignments, including Master’s theses
When should I be able to see my exam at the latest?
Contact Study Centre Arts no later than one week before the exam if you have trouble finding your exam in the Digital Exams system.
Group formation: how do you form / accept a group?
When you submit your assignment in a group, you must first set up the group (or accept an invitation from a group member) in the Digital exam system.
How do I merge several PDF files into one?
In the Digital Exams system, you must submit your assignment (main document) as a PDF file. If your exam consist of more than one part - fx a free and a set take-home assignment - the parts must be merged into one pdf-file. If needed (free) programmes are avilable on the internet.
What is the deadline for submitting the exam?
The deadline for your exam can be found on the list of exams you are registered for. You must submit your paper before the deadline set for your exam in order for your exam paper to be accepted.
This means that it is important for you to submit your paper in good time so that you have time to deal with any unforeseen problems before the deadline.
Can I edit or delete the submitted exam paper?
Yes - If you've submitted your paper, but wish to edit or delete it, you have the option to do so before the deadline.
Please note that the most recently uploaded version of your reply must be delivered within the submission deadline.
As you upload a newer version, the previously uploaded paper will be overwritten. If the most recently uploaded version is submitted after the deadline, it will not be accepted, not even if you have uploaded an earlier version of the paper within the deadline.
You can't edit og delete your paper after the deadline.
I cannot submit my assignment due to technical problems
If system-related problems in the Digital Exams system prevent you from submitting your assignment before the deadline, you must document the problem, for example by taking a screen dump showing the date and time.
You must then submit your assignment as soon as possible.
Please try this before you contact the support:
- Clear the browser cache - find a guide here
- Change to another browser - fx Chrome
Can I/we edit or delete the submitted Master’s thesis?
No. Unlike other written take-home assignments, you cannot edit or delete your Master’s thesis once it has been submitted in the Digital Exams system. This is not described in the ‘Guidelines for written take-home assignments’.
One of my appendices is a physical product
If your Master’s thesis includes a physical product which cannot be uploaded, the physical product must be handed in at the Study Centre Arts. Find more information on the Master’s thesis website, ‘Submitting your thesis’.
The other parts of the thesis must be submitted via the Digital Exams system.
Oral exams
You will receive a notification email once your oral exam has been made visible in the Digital Exams system.
In the Digital Exams system, you can find:
- exam notices/order of students
- date and time
- room
- exam questions
When should I be able to see my exam at the latest?
Contact Study Centre Arts no later than one week before the exam if you have trouble finding your exam in the Digital Exams system.
Class participation
In the Digital Exams system, you can see that you are registered for the exam with the exam form ‘Class participation’. You cannot do anything but follow the process. When the status changes to ‘Assessment ready’, you can log on to STADS to see your assessment.
When should I be able to see my exam at the latest?
Contact Study Centre Arts no later than one week before the exam if you have trouble finding your exam in the Digital Exams system.
Written on-site exams
Almost all AU exams are digital. You must always bring your own computer to all on-site, written exams.
You must use two-step authentication when logging into the system. Read more under How to log on to the Digital Exam platform
For certain on-site exams, you have the opportunity to write either parts of or the entire assignment by hand in paper. Read more under Digitisation of handwritten appendices
For your information: The exam monitoring system ITX Flex is used for some on-site exams that are carried out through Digital Exam. If your exam is monitored by ITX Flex, this will be indicated in Digital Exam.
It is possible to test ITX Flex via a demoexam before the actual exam.
When should I be able to see my exam at the latest?
Contact Study Centre Arts no later than one week before the exam if you have trouble finding your exam in the Digital Exams system.
How to log on to the Digital Exam platform
You can log on to the Digital Exam platform at https://eksamen.au.dk/ by choosing “Student” followed by logging in using either WAYF or Nem ID.
You must use two-step authentication when logging into the system using WAYF.
If your AU-account is not set up for two-step authentication, you can find a guide on how to do so here.
Should you encounter any problems when logging on to the Digital Exam platform or when setting up the two-step authentication, please contact your local IT support.
Please note that the two-step authentication must be set up before the 25th of October 2022.
You will need your phone regardless of which login option you make use of (both WAYF and Nem ID).
Use of mobile phones during a written exam
You are allowed to bring your phone to your written exams.
You will need to use your phone to access Digital Eksamen with WAYF via two-step verification or Nem ID. Once you have logged in, turn off your phone and place it in a closed bag.
If you need to use your phone during the exam, please contact a member of the invigilator team. You are only allowed to use your phone during your written exam if you need to log into Digital Exam again.
Digitisation of handwritten appendices
For certain on-site exams, you have the opportunity to write either parts of or the entire assignment by hand in paper. It is your own responsibility to scan the handwritten parts of the exam and submit them in Digital Exam.
Please note: Only one assignment can be submitted in the Digital Exams system
In connection with written on-site exams, you cannot edit or delete your assignment once it has been submitted in the Digital Exams system. So make sure that you submit the final version.
Changes for exam with ITX Flex summer 2023
For the summer exam 2023, exam with ITX Flex will function as follows:
The program is only used for monitoring your computer.
It is your own responsibility to choose a place on your computer where you save your exam paper at regular intervals during the exam. Download your exam assignment from Digital Exam.
ITX Flex
When you take a digital written on-site exam, it may be mandatory for you to install and run the ITX Flex program on your computer during the entire exam. ITX Flex is a program for monitoring your computer during the exam. If use of ITX Flex is mandatory, it is your own responsibility to make sure the program remains running on your computer during the entire exam.
See the guide to taking on-site written exams using ITX Flex.
Especially for Mac users:
Remember to enable monitoring on your Mac. See guide here
ITX Flex demoexam
Flex via a demoexam before the actual exam.
To access the demoexam you have to use:
- Personal code for the demoexam: E00000
- Pincode for the demoexam: 00000
For the demoexam the following applies:
- The demoexam starts after 2 minutes and lasts 10 minutes.
- You can test that ITX Flex is visible as a red square surrounding the edges of your screen and thereby, that everything is working accordingly.
- ITX Flex will record while running the demoexam, but no data will be saved.
- You cannot test the actual hand-in, as this is to be done through eksamen.au.dk
- Notice! This version of the demo exam is outdated. In the demo exam, you can access a working library for your set of exam questions and your own exam paper. In a real exam, this is not possible, as ITX Flex will henceforth only be used for monitoring your computer. During a real exam, you download your set of exam questions in Digital Exam instead of in ITX Flex, and you choose a place on your computer where you continuously save your exam paper outside of ITX Flex.
System requirements
Minimum computer requirements
To guarantee that ITX Flex is working properly you need to have a supported version of your operation system. Stay informed here:
Windows: https://endoflife.date/windows
MacOS: https://endoflife.date/macos
Additional requirements for running the ITX Flex program
- You must have internet access, and you must make sure that ITX Flex has access to the internet/ITX Backend.
- You must have at least 2GB of free disk space.
- You must make sure that the program can write to the folder it is installed in.
- Mac users must remember to allow ITX-Flex to monitor their screen on their Mac computer
How do I know if my computer meets the requirements?
When you start ITX Flex, the programme will perform a health check of your computer. If the computer meets the requirements, you will see three green ticks:
- Notice that there is a difference between Windows and Mac.
- Especially for Mac users:
- Remember to enable monitoring on your Mac. See guide here
How do I know if ITX Flex is recording?
ITX Flex will be visible, as a red square around the edges of your screen, when the program is recording.
